GCIVFD Meeting Minutes, July 13, 2015

Date: July 13, 2015
Time: 5:00 pm
Location: Great Cranberry Island Fire Department

Attendance: 05

Tom Powell, President
Michael Westphal, Treasurer
Katelyn Damon, Secretary
Mark Alley
Becca Powell

  1. Call to Order: The meeting was called to order at 5:00 pm by Tom Powell.
  2. Review Minutes from 06/08/15.
  3. Michael Westphal moves to accept the 06/08/15 meeting minutes as written. Mark Alley seconds the motion. Vote: Yes, unanimous. Motion Passes.

  4. Financial Report:
  5. Checking Account Balance as of May 2015:
    $.07- Interest
    Checking account balance as of 7/13/15: $1516.73
    Savings account balance as of 7/13/15: $20,614.57
    Katelyn Damon moves to accept the treasurer’s report. Mark Alley seconds the motion. Vote: Yes, unanimous. Motion Passes.

  6. Old Business:
  7. a. 501(c)3 Update:
    No news to report. Sam Donald is not present.
    b. Thermostat Relocation Status
    No news to report.
    c. Equipment Purchase
    Total came to $866.60 for the new equipment, this is $16.60 over the approved amount. Overages come from shipping fees.
    Two items were backordered at the time of the 07/13/15 meeting. All other ordered equipment had arrived and was of high quality.

  8. New Business:
  9. a. Monthly Equipment Checks
    Katelyn informs the department that she will gradually be adding in more equipment/ facility inspections which will need to be completed along with the monthly truck checks. These items include:
    Ladder inspections
    SCBA inspections
    Facility Audit
    Fire Extinguisher Inspections
    Other equipment that will need to be checked include:
    Chainsaw and generators
    OSHA Class August 3, 4-6pm
    The department creates a list of potential attendees and splits up the list into groups to contact.
    b. Appointment of Interim Fire Chief
    There is discussion about appointing an interim fire chief at the July meeting.
    The current Fire Chief- Tyler Kuester has moved off and is no longer able to fully perform his duties as chief.
    The group discusses the pros and cons of appointing a chief at the meeting.
    The group also discusses the pros and cons of combining the town’s fire departments into one organization. Katelyn is to speak with Richard Beal in regard to this change and get permission to discuss the issue with the town’s attorney.
    Members present are agreeable to combining departments, but they felt it was necessary to allow for public comment on the issue.
    Richard Howland has been approached to hold the position of Zone 1 Fire Chief and GCIVFD members present believe that this is the best course of action. Richard Howland will be appointed Zone 1 Chief at the August 3, 2015 BOS meeting. He will then be appointed as the GCIVFD Chief at the August 10, 2015 Annual Meeting.

  10. Other Business
  11. a. Newman & Gray
    The department opts to hire George from Newman & Gray to do a truck check on 8/10/15 with Tom & Katelyn so that the parts of the truck are better understood.
    b. Volunteers Wanted Sign
    Tom Powell saw a sign that the Trenton VFD is using to spark interest in the dept.
    Mark Alley moves to expend up to $100 on creating a Volunteers Wanted banner for the department. Mike Westphal seconds the motion. Vote: Yes, unanimous. Motion Passes.
    c. Creeper
    Katelyn Damon moves to expend up to $150 on a creeper to be purchased from Napa Auto Parts. Mark Alley seconds the motion. Vote: Yes, unanimous. Motion Passes.

  12. Setting of Action Items
  13. OSHA- List of people to contact.
    R. Beal & Town Attorney to be consulted.
    R. Howland- Fire Chief
    Volunteers Wanted Sign to be ordered
    Creeper to be ordered
    Hire George to go over trucks

  14. Future Agenda Items
  15. Annual Elections
    TCI Fire Department Integration
    Discussion Item- TCI FD Integration- Public Comment

  16. Next Business Meeting:
  17. Monday, August 10, 2015: Annual Meeting

  18. Next training date:
  19. July 27, 2015- Fire Extinguisher Training.

  20. Adjournment
  21. Katelyn Damon moves to adjourn the meeting at 5:51 pm. Michael Westphal seconds the motion. Vote: Yes, Unanimous. Motion Passes.

Respectfully Submitted,

Katelyn Damon