GCIVFD Meeting Minutes 9/14/15

Date: September 14, 2015
Time: 4:30 pm Truck Checks- Meeting to follow
Location: Great Cranberry Island Fire Department

Attendance: 08

Richard Howland, Chief
Tom Powell, President
Jake Kuester, Vice President
Michael Westphal, Treasurer
Katelyn Damon, Secretary
Mark Alley
Sam Donald
Karin Whitney
Phil Whitney

  1. Call to Order: The meeting was called to order at 1700 by Tom Powell.
  2. Review Minutes from 08/10/15.
  3. Richard Howland moves to accept the 08/10/15 meeting minutes as written. Jake Kuester seconds the motion. Vote: Yes, unanimous. Motion Passes.

  4. Financial Report:
  5. Checking Account Balance as of August 2015:
    Expenses:
    $73, Permit by Rule Application Fee
    Income:
    $.1.32- Interest
    $500.00- Donation- from Downeast Sailing Adventures
    Checking account balance as of 9/14/15: $1,943.90
    Savings account balance as of 8/10/15: $20,617.03
    Katelyn Damon moves to accept the treasurer’s report. Mark Alley seconds the motion. Vote: Yes, unanimous. Motion Passes.

  6. Old Business:
  7. a. 501(c)3 Update:
    No news to report.
    b. Thermostat Relocation Status
    No news to report.

  8. New Business:
  9. a. GCIVFD Pumper:
    Katelyn has been working with E-One representative Chris Champagne to come up with a budget figure for a truck for the GCIVFD.
    The proposed figure for a truck that identically matches the IVFD pumper is $244,395.
    Katelyn suggests that the dept. create a committee to discuss the truck and make minor modifications to it, so as to come up with a budget figure for the 2016 Town Meeting.
    Michael Westphal moves to authorize a committee to discuss a proposal for a 2016 GCIVFD Pumper, committee members to include; Richard Howland, Jake Kuester, Tom Powell and Katelyn Damon. Katelyn Damon seconds the motion. Vote: Yes, Unanimous. Motion Passes.
    The committee is asked to report back to the GCIVFD at the October business meeting.
    The committee will report to the BOS at their November meeting.
    b. GCIVFD Dry Hydrant
    BOS approved spending GCIVFD reserve funds to install a dry hydrant in the fire pond on GCI.
    Ben Moore has been contacted and he will order the parts necessary to complete the project.
    Work will start after a 2 week notice has been given to the Army Corps of Engineers.
    c. Tentative Training Schedule- IVFD/ GCIVFD
    Katelyn presents a combined fire training schedule for the IVFD/ GCIVFD.
    The training schedule alternates between LCI & GCI to encourage inter-island fire department participation.
    Transportation will be played by ear at this point and will work on a trial and error basis until a good system is found.

  10. Other Business
  11. a. Tom Powell presents Michael Westphal with a challenge coin to show his appreciation to Mike for keeping the department going. Mike has been a member of the department since he was a teen and is the glue that makes everything work. The GCIVFD would like to say thank you to Mike for his many years of continued service to the community and the department. We appreciate all you do.
    b. The group discusses heat pumps and insulating the truck bays. The group would like to spend private checking funds to update the heat source in the truck bays.
    Richard Howland moves to spend up to $10,000 on a heat pumps and insulation for the GCIVFD truck bay. Katelyn Damon seconds the motion. Vote: Yes, Unanimous. Motion Passes.
    c. Katelyn needs to order wheel chocks for the GCIVFD trucks.
    d. Katelyn needs to work on ordering turnout gear using the STK grant money.

  12. Setting of Action Items
  13. a. Katelyn to work with Ben Moore on finalizing the dry hydrant.
    b. Katelyn to order wheel chocks and work on ordering turnout gear.
    c. Katelyn to work with committee on truck purchase.
    d. Katelyn to coordinate a boat for combined training events.
    e. Katelyn will work with Mike on facilitating the heat pump installation.

  14. Future Agenda Items
  15. a. Turnout Gear Purchase
    b. Heat Pump
    c. Firestore/ IPS.

  16. Next Business Meeting:
  17. Monday, October 19, 2015: 4:30pm- Truck Checks to be followed by monthly meeting.

  18. Next training date:
  19. September 16, 2015; 4:00pm- Water Supply Training (IVFD)
    September 28, 2015; 4:30pm- Pump Ops (GCIVFD)

  20. Adjournment:
  21. Phil Whitney moves to adjourn the meeting at 5:40 pm. Katelyn Damon seconds the motion. Vote: Yes, Unanimous. Motion Passes.

Respectfully Submitted,

Katelyn Damon