GCIVFD Meeting Minutes 2/15/16

Date: February 15, 2015
Time: 4:30 pm
Location: Great Cranberry Island Fire Department

Attendance: 08

Tom Powell, President
Jake Kuester, Vice President
Mike Westphal, Treasurer
Katelyn Damon, Secretary
Josh Anderson
Mark Alley
Ben Sumner
Karin Whitney

  1. Call to Order: The meeting was called to order at 4:33pm by Tom Powell.
  2. Review Minutes from 1/11/16
  3. Michael Westphal moves to accept the 1/11/16 meeting minutes as corrected. Mark Alley seconds the motion. Vote: Yes, unanimous. Motion Passes.

  4. Financial Report:
  5. Checking Account Balance as of January 1, 2016 $1,944.14 :
    $93.52- Training Dinner
    $159- Morris Fire- Extinguishers
    $5891.82- Stanley Electric (Heat Pump)
    $6,000- Deposit from Savings
    $1.14 (interest, savings)
    $.13 (interest, checking)
    Checking account balance as of 2/8/16: $1,777.70
    Savings account balance as of 2/8/16: $16898.13
    Total: $18,675.83
    Katelyn Damon moves to accept the treasurer’s report. Jake Kuester seconds the motion. Vote: Yes, unanimous. Motion Passes.

  6. Old Business:
  7. a. 501 (c) 3 Update:
    Katelyn has had some conversation with Dan Pitman who is a non-profit attorney.
    Group would like to know if an auxiliary that covers the GCIVFD/ IVFD and the CIRS could hold fundraisers that allocate funds separately for each organization. Can this group hold public activities to fund raise.
    Katelyn will take these questions back to the attorney for discussion.
    b. GCIVFD Pumper
    Katelyn Damon and Richard Howland are working on a presentation for town meeting.
    Tom Powell suggests that the IVFD Pumper be brought to the Islesford Neighborhood House the day of town meeting so that the voters can see the sister truck. Katelyn agrees that this is a good idea as long as the weather cooperates.
    c. GCIVFD Dry Hydrant
    Tabled until May 2016- Ongoing Project.
    d. Turnout Gear Purchase
    Gear is ordered.
    Katelyn is waiting to receive split invoices for payment.

  8. New Business:
  9. GCIVFD Insulating.
    Katelyn presents a short RFP for the insulating. There are some blanks left to fill in; which include what R-Value the department would like to reach in the attic.
    Mike Westphal recommends looking back at correspondence in regard to the installation of the heat pump and maybe that can provide a better idea of what insulation is in the attic.
    Tom Powell would like the completion date to be set to 3 months from when the bids are opened.
    Mike Westphal volunteers to check the attic for current insulation depth.

  10. Other Business
  11. Setting of Action Items
  12. 1. Katelyn and Richard to work on the town meeting presentation.
    2. Katelyn to speak with Dan Pitman.
    3. Mike to check the attic.
    4. Katelyn to get a split turnout gear invoice.

  13. Future Agenda Items
  14. Next Business Meeting:
  15. Monday, March 14, 2016- 4:30pm GCIVFD

  16. Next Training Date:
  17. Wednesday, February 24, 2016- 3:30pm (Islesford). Katelyn to hire a special boat for GCI members who would like to attend a cistern training on Islesford.

  18. Adjournment
  19. Mike Westphal moves to adjourn the meeting at 5:00 pm. Jake Kuester seconds the motion. Vote: Yes, Unanimous. Motion Passes.

Respectfully Submitted,

Katelyn Damon