GCIVFD Meeting Minutes 3/14/16

Date: March 14, 2016
Time: 4:30 pm
Location: Great Cranberry Island Fire Department

Attendance: 09

Richard Howland, Chief
Tom Powell, President
Jake Kuester, Vice President
Mike Westphal, Treasurer
Katelyn Damon, Secretary
Josh Anderson
Mark Alley
Nick Barton
Branden Stubbs

  1. Call to Order: The meeting was called to order at 4:52pm by Tom Powell.
  2. Review Minutes from 2/15/16
  3. Richard Howland moves to accept the 2/15/16 meeting minutes. Michael Westphal seconds the motion. Vote: Yes, unanimous. Motion Passes.

  4. Financial Report:
  5. Checking Account Balance as of January 1, 2016 $1,944.14 :
    $8,719.00 Turnout Gear Purchase using STK Grant Funds
    $550 from Maine Community Foundation
    $1.08 Interest
    Checking account balance as of 3/14/16: $ 2,573.78
    Savings account balance as of 3/14/16: $7,899.13
    Total: $10,472.91
    Katelyn Damon moves to accept the treasurer’s report. Mark Alley seconds the motion. Vote: Yes, unanimous. Motion Passes.

  6. Old Business:
  7. a. 501 (c) 3 Update:
    Katelyn has spoken to the IVFD and CIRS in regard to the the umbrella 501(c)3 for all the departments.
    The IVFD is on board and David Thomas volunteered to be the President for the organization.
    The CIRS has a small representation at meetings in the winter, so Katelyn was asked to email all other members to get their input on joining the 501(c)3.
    It is suggested that Katelyn Damon act as secretary for the organization. Katelyn will correspond with attorney Dan Pitman in regard to this as Katelyn is a member of all three organizations and it was recommended that representation from all the services remain equal on the board.
    Katelyn will follow up with the CIRS members and the attorney on outstanding questions.
    b. GCIVFD Pumper
    The pumper purchase was approved at town meeting. The contract was signed after town meeting and submitted to Greenwood Emergency Apparatus so that the build can begin.
    The anticipated acceptance date for the truck is 240 days from the acceptance of the contract. The department should expect the new truck in mid to late November.
    The group would like to letter the truck with GCIVFD Engine 2 on the doors.
    There is also discussion about naming the truck after a founding member of the department, Harry Alley.
    Michael Westphal moves to have lettering placed on the hood of the truck to read ‘Harry’. Richard Howland seconds the motion. Vote: Yes, Unanimous. Motion Passes
    c. Dry Hydrant- Tabled until May 2016
    Topic was discussed briefly. Katelyn to contact Ben Moore to get a timeline for completion of hydrant this spring so as to update the DEP and Army Corps of Engineers.
    d. Turnout Gear Purchase
    Gear is paid for.
    Face-pieces have been ordered.
    Odds and ends for Cranberry have been ordered.
    e. GCIVFD Insulation Update:
    Katelyn has submitted the bid notice to the newspaper, but has not heard back as to whether it has been accepted for publishing.
    Katelyn to keep checking the online notices.

  8. New Business:
  9. Other Business
  10. Katelyn met with Bobby Dorr of Ellsworth Fire and discussed some training opportunities with him. He will speak with Kevin Bland and come to visit the islands so as to know our equipment and put together a few classes for us.
    Katelyn is hoping for a basic pumps course, fire behavior class, and transitional attack class.

  11. Setting of Action Items
  12. Katelyn to email the CIRS in regard to the 501(c)3.
    Katelyn to contact Ben Moore.
    Katelyn to order turnout gear odds and ends.
    Katelyn to check on insulation public notice.
    Katelyn to work with Bobby Dorr and Kevin Bland for training.
    Tom Powell to work on finding a house to use for a mock call on GCI in April.

  13. Future Agenda Items
  14. a. Next Business Meeting:
    Monday, April 11, 2016- 4:30pm GCIVFD
    Wednesday, April 13, 2016- 4:30pm IVFD
    b. Next Training Date:
    Wednesday, March 16, 2016: 4:00pm- Cistern Work Session
    Monday, March 28, 2016 4:30pm- GCI Shuttle Training
    Saturday, April 30, 2016 0800-1600, Ellsworth, Tanker Rollover Training

  15. Adjournment
  16. Mike Westphal moves to adjourn the meeting at 5:22 pm. Richard Howland seconds the motion. Vote: Yes, Unanimous. Motion Passes.

Respectfully Submitted,

Katelyn Damon