GCIVFD Meeting Minutes 6/13/16

Date: June 13, 2016
Time: 4:30 pm
Location: Great Cranberry Island Fire Department

Attendance: 07

Richard Howland, Chief
Jake Kuester, Vice President
Mike Westphal, Treasurer
Katelyn Damon, Secretary
Mark Alley, Firefighter
Ben Sumner, Firefighter
Branden Stubbs, Firefighter

  1. Call to Order: The meeting was called to order at 4:36 pm by Jake Kuester.
  2. Review Minutes from 05/09/16
  3. Richard Howland moves to accept the May 09, 16 meeting minutes as amended. Michael Westphal seconded the motion. Vote: Yes, unanimous. Motion Passes.

  4. Financial Report:
  5. Checking Account Balance as of 05/09/2016 $1185.15:
    Frame to Finish- $4,165.00
    Blair Colby- Cadillac- $65.00
    $0.05- Checking
    $0.42- savings
    Checking account balance as of 6/13/16: $6289.40
    Savings account balance as of 6/13/16: $3900.68
    Total: $10,190.08
    Katelyn Damon moves to accept the treasurer’s report. Richard Howland seconded the motion. Vote: Yes, unanimous. Motion Passes.

  6. Old Business:
  7. a. 501 (c) 3 Update:
    Katelyn has received documents from the non-profit attorney Dan Pitman that she has been working with. They included the following:
    1. Articles of Incorporation
    2. By-Laws
    3. Conflict of Interest Policy
    4. Unanimous written consent by directors
    here is discussion about the 501 (c)3. Katelyn explains all the documents and says that the 501 (c)3 board has received copies as well. They include:
    David Thomas, President
    Cory Duggan, Treasurer
    Katelyn Damon, Secretary
    Mark Alley, board member
    Thomas Powell, board member
    This group will be in charge of receiving and dispersing funds on behalf of the fire and rescue organizations for the town of Cranberry Isles. The official name of the 501(c)3 is the Town of Cranberry Isles Fire & Rescue Auxiliary.
    Michael Westphal asks what changes will need to be made the GCIVFD’s current by-laws to reflect the change in handling of monies. Katelyn to review by-laws and speak with attorney.
    Katelyn must speak with the CIRS at their meeting and more indepthly with the IVFD then she will move forward with the project.
    There is discussion about purchasing an accounting system as well. Ben Sumner suggests an online based system- such as Quickbooks online.
    c. GCIVFD Pumper
    Katelyn needs to speak with Chris Champagne- the E-One rep and get an update.
    d. Dry Hydrant-
    Dry Hydrant was installed on Memorial Day weekend. Cost was just over $5,000.
    e. Turnout Gear Purchase
    Gear is on Cranberry. Katelyn needs to order suspenders.
    f. GCIVFD Truck Bay Insulation
    Jesse Jameson and Frame to Finish completed the job and has been paid for the work.

  8. New Business:
  9. a. Old Bay Modification
    The GCIVFD wants to modify the small truck bay doors.
    The plan is to add swinging barn style doors to the building to avoid having to modify the room structure.
    Mike Westphal has put together a plan for the project and Katelyn has worked on editing the specs.
    Katelyn would like to bid the project in July, open bids in August and start the project in September.
    Katelyn will present the project to the BOS at their June meeting.

  10. Other Business
  11. A repeater went in on Islesford on 6/10/16.
    This repeater allows the fire departments and rescue service to have their own working channel for calls, but most importantly it allows for better communication between the islands.
    The signal from the portable radios is picked up by the large antenna on the back of the Islesford Firehouse and the repeater then rebroadcasts the transmissions at a higher wattage to allow for the transmission to travel further. This is key for allowing reliable communication between the islands.

  12. Setting of Action Items
  13. Katelyn to continue the 501(c)3 process by talking to CIRS members and IVFD members.
    Katelyn to reach out to Chris Champagne for a pumper update.
    Katelyn to present the BOS with the proposed door modification project for the GCIVFD small bay.

  14. Future Agenda Items
  15. a. Next Business Meeting:
    Monday, July 11, 2016- 4:30pm GCIVFD
    Wednesday, July 13, 2016- 4:30pm IVFD
    b. Next Training Date:
    WEDNESDAY, June 27, 2016, 3:00pm, GCIVFD- Dry Hydrant Training

  16. Adjournment

Richard Howland moves to adjourn the meeting at 5:03 pm. Michael Westphal seconded the motion. Vote: Yes, Unanimous. Motion Passes.

Respectfully Submitted,

Katelyn Damon