Board of Selectmen's Meeting Minutes August 08, 2016

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Board of Selectmen’s Meeting Minutes
August 08, 2016
Great Cranberry Island Community Center

Attendance:
Richard Beal, Chairman, BOS
Florence Joy Sprague, BOS
Malcolm Fernald, BOS
James Fortune, Administrative Assistant
Nanette Hadlock, Deputy Clerk
Katelyn Damon, Public Safety Coordinator
Joanne Thormann, MAC
Ingrid Gaither, MAC
Karin Whitney, MAC
Ron Axelrod
Phil Whitney
Hugh Smallwood
Frank Reece
Sally Rowan
Cory Duggan
Tom Powell
Louis Powell
I. Call to Order: 8:52 A.M. by Chairman Richard Beal.
The meeting began later than the posted 8:45 A.M. as the mailboat from Islesford does not arrive on Great Cranberry Island until 8:45 A.M.
II. Review / Sign Financial Warrants
Warrant # 33: 12,298.60
Warrant # 34: 40,066.57 (school)
Warrant # 35: 36,030.91 (school)
Warrant # 36: 7,497.43
Warrant# 37: 215,742.60
Total: $ 311,636.11
Two bills were submitted last minute by the Treasurer:
1. Dock Repair at GCI
2. Sutton Island Trash Removal
All warrants were signed by the Selectmen.
III. Review / Approval of Meeting Minutes: July 5, 2016
Florence Joy Sprague moves to accept the July 05, 2016 Board of Selectmen’s meeting minutes as written. Malcolm Fernald seconds the motion, with a unanimous vote by Richard Beal. Motion passes.
IV. New Business
A. Town Telecommunications (Internet Service)
The Administrative Assistant received a letter from Islesford resident James Parrish, dated July 18, 2016. The letter reads as follows:
“Dear Jim,
I’ve talked with Jim McKenna at Redzone about my new internet connection and the removal of equipment from my home or, in the alternative, compensating me for its use. As you know, I’ve provided internet, through Redzone, to the islands for the last 7-8 years. Redzone will not compensate me for providing this service.
It seems fair I be compensated by the town for this service and my offer to the town is one of these options:
1. A payment of $300 (net) monthly beginning 8/1/16 or
2. Eliminate our real estate tax each year we provide service.
Sincerely,
James M. Parrish”

According to an email dated July 29, 2016, Richard Beal reports that there was a misunderstanding. “Parrish wants $1000 now and $2600 in March 2017 as full payments. BOS cannot sign a contract without voter approval.”
At this time, Redzone is not willing to help with the request from James Parrish. In the beginning of Redzone at Cranberry Isles, the Town invested $12,000 to set up the network on Islesford and Great Cranberry Island.
In an email dated July 26, 2016, from Jim Mckenna of Redzone, Mr. Mckenna states that he has “advised the town to put up a tower for the last 7 years.
Much discussion takes place over the consequences of approving Mr. Parrish’s request. Not all Cranberry Isles residents utilize Redzone internet services. All taxpayers would not be affected by a discontinuation of services. The Town is not responsible to provide internet services to residents, although internet services are highly important to many residents. The Town uses internet daily as part of its operations and does currently utilize Redzone. It is suggested to use the $1,000 out of contingency funds for the Broadband Communications Working Group to use for attorney or other experts to develop an internet plan and a request of proposal.
Richard Beal moves to reject Jim Parrish’s proposal, recommending that he renegotiate his contract with Redzone. This is a private matter, not a public matter. Florence Joy Sprague seconds the motion, with a unanimous vote by Malcolm Fernald. Motion passes.
The Broadband Communications Working Group is challenged to come up with an alternative plan by the end of this year. This item will appear on the September BOS meeting agenda. The meeting may be held in the afternoon followed by an internet vendor presentation, if possible.
B. Sutton Island: Follow – up from APSI Annual Meeting
On July 28, James Fortune and Florence Joy Sprague attended the Association for the Preservation of Sutton Island-(APSI) meeting at Sutton Island. One concern of Sutton Island residents included the lack of reliable internet service to Sutton and a request for inclusion in any future plans for alternate internet service for Cranberry Isles. Some discussion took place over a possible 5 year plan to replace the old electric lines on Sutton Island with underground wiring. Transportation and boating were also discussed, with suggestions for possibly dredging the harbor in front of Sutton Town Dock, asking the Coast Guard to install channel markers, scheduled boat service to Sutton and/or a dedicated boat. Ingrid Gaither suggests that a scheduled service to Sutton Island may encourage day tripper usage, which Sutton Island residents do not seem to want. Phil Whitney reports that the landing at Sutton Island currently requires shallow draft boats.

Ron Axelrod reminds the audience that Chapter 4 of the Ferry Service Operations and Financial Feasibility Report (03/30/2016) calls for an improved landing at Sutton Island.
Florence Joy Sprague suggests maybe holding a summer Selectmen’s meeting on Sutton Island at least once in 2017.
Richard Beal moves to bring in Paul Pottle of Faye, Spoffard and Thorndike to give recommendations and look at alternatives for the landing area at Sutton Island. Florence Joy Sprague seconds the motion, with a unanimous vote by Malcolm Fernald. Motion passes.
C. Household Hazardous Waste/Universal Waste Collection
Household Hazardous Waste and Universal Waste Collection will be held on Islesford and Great Cranberry Island on September 23, 2016. Log sheets must be filled out and will be available soon.
D. Ferry Transportation R.F.P. committee Update
Ron Axelrod has resigned from the RFP Committee for Transportation. effective July 26, 2016. A new member will be appointed at the September BOS meeting.
Selectman Beal suggests that even though Beal & Bunker is continuing to operate, the Town still needs to create a request for proposal for contracting with a ferry service as directed by the voters. This RFP could be filed and ready if needed in the future. It is reported that Beal & Bunker is in the process of signing a five year contract with the U.S. Postal Service. Discussion takes place regarding the Town trying to obtain landing rights at Northeast Harbor. The Town of Mount Desert would have to change their Harbor Ordinance to make this possible. The RFP Committee has no control over who gets landing rights at Northeast Harbor, who gets the postal contract or the TCI Harbor Management Ordinance. Phil Whitney suggests that it is the TCI Selectmen’s duty to aggressively pursue these items and to be in contact and prepared in advance what is going on in Mount Desert. The Mount Desert Selectmen meet on the first and third Mondays of each month. Ron Axelrod suggests approaching the Town of Southwest Harbor with the idea of working together on a combined use dock.
Richard Beal moves to give authority to the RFP Committee to seek consultation from Stantec (Paul Pottle) and for funding for the same if required, to come from $50,000 authorized at the Special Town Meeting. Malcom Fernald seconds the motion, with a unanimous vote by Florence Joy Sprague. Motion passes.
Appointment for a new RFP Committee member will appear on the September BOS agenda.
E. Open Bids for GCIVFD Ambulance Door Replacement
No bids were received for replacement of the ambulance door at the Great Cranberry Island Fire Department. Katelyn Damon will contact Mike Westphal to see if he is interested in the job. A special selectmen’s meeting may be needed.
F. Transfer of Title and Bill of Sale for Office Furniture at 15 Mansell Lane
The Board of Selectmen approves the transfer of title to all office furniture remaining onsite at 15 Mansell Lane, Southwest Harbor, ME as of August 19, 2016. Cost to the Town of the transfer is one dollar ($1.00).
V. Other Business
1. Some items to consider for the annual Town meeting warrant 2017:
o Docking facility at Manset
o Islesford Dock Extension
o Sutton Island Docking
o Internet
o Cemetery Fund: The Morse Family at Islesford is considering establishing a cemetery fund for their private cemetery and wish to the Town to administer the trust fund for such. This must go to the voters for approval.
2. Some items to consider for the Town Report 2016
o GCI Revolutionary War Cemetery Improvements photos and description: found 20-25 gravestones under the turf; consideration of purchasing a marker listing names (estimate approximately $500); may be a request for further funds.
o Rick Alley Duck Stamp photos
3. To be considered for 2017 budget:
o Funds for mowing and maintenance of veteran’s graves (3X per year); possibly for a chain fence to surround the revolutionary war cemetery on GCI
o Funds for cleaning dock shed on Islesford
o Funds for hoists on Town docks at Islesford and GCI; the type blessed by the Harbor Committee; something like Northeast Harbor, but smaller; asking the voters to choose where on the dock.
Richard Beal moves to seek pricing and design for hoists on Great Cranberry Island and Islesford. Florence Joy Sprague seconds the motion, with a unanimous vote by Malcolm Fernald. Motion passes.
4. Karin Whitney has resigned from cleaning the GCI restroom and dock shed in a letter dated 08/08/2016. Karin will continue until a replacement is found.
5. Richard Beal suggests that Islesford may wish to hire someone to clean the Islesford Dock shed as well as the public restrooms, in light of the recent abuse of individuals leaving trash and empty cardboard at the Town Dock.
Richard Beal moves to bill $6.00 per box or per bag of trash to individuals leaving them behind at the Town Dock. Florence Joy Sprague seconds the motion, with a unanimous vote by Malcolm Fernald. Motion passes.
VI. Executive Session: Personnel Matter, 1 M.R.S.A. § 405(6)(A)
None requested.
VII. Audience Communications
1. Phil Whitney requests that the Town trim bushes in front of the Longfellow School on GCI. It is also reported that there are some terrible spots on Islesford as well. James Fortune is requested by the Selectmen to ask David Sordyl to trim on GCI and to find someone else to trim on Islesford, and to get it done this week.
2. Richard Beal moves to accept a donation to the Town of Cranberry Isles for the restoration of the Longfellow School Bell. Florence Joy Sprague seconds the motion, with a unanimous vote by Malcolm Fernald. Motion passes.
3. James Fortune will be out of the office next week for vacation, (08/21/16 to 08/27/16).

VIII. Adjournment: 12:31 P.M.
Richard Beal moves to adjourn the meeting. Florence Joy Sprague seconds the motion, with a unanimous vote by Malcolm Fernald. Motion passes.

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