GCIVFD Meeting Minutes 9/12/16

Date: September 12, 2016
Time: 4:30 pm
Location: Great Cranberry Island Fire Department

Attendance: 05

Richard Howland, Chief
Thomas Powell, President (Lewis Powell)
Jake Kuester, Vice President
Mike Westphal, Treasurer
Katelyn Damon, Secretary
Mark Alley, Firefighter
Rebecca Powell, Firefighter
Ben Sumner, Firefighter

  1. Call to Order: The meeting was called to order at 1641 pm by Thomas Powell.
  2. Review Minutes from 08/08/16
  3. Richard Howland moves to accept the August 08, 2016 meeting minutes as written. Mark Alley seconded the motion. Vote: Yes, unanimous. Motion Passes.

  4. Financial Report:
  5. Checking & Savings Account Balance as of 8/8/16: $5799.56
    Cranberry General; $44.08- Fireman’s Supper Supplies
    USPS; $9.40- Postage
    $163.33- CIRS ⅓ of 501(c)3 creation fee
    $2,361- Fireman’s Supper Proceeds
    $782.00- Donations
    $0.30- Interest
    Checking account balance as of 9/12/16: $9052.96
    Savings account balance as of 9/12/16: $3901.37
    Total: $12,954.33
    Katelyn Damon moves to accept the treasurer’s report. Richard Howland seconded the motion. Vote: Yes, unanimous. Motion Passes.

  6. Old Business:
  7. a. 501 (c) 3 Update:
    EIN Recieved.
    Katelyn to send a copy of the EIN to Mike.
    b. GCIVFD Pumper
    Katelyn to email Chris Champagne for an update.
    c. Dry Hydrant-
    Double female connector has arrived.
    PVC should be painted. Color of choice on Islesford was black. It seems to blend in well.
    Jake to speak to Janice Smith in regard to painting the dry hydrant.
    Katelyn to look for a short piece of hard suction for the hydrant.
    d. Old Bay Modification Update
    BOS approved the bid submitted by Mike Westphal for the repair and construction of the doors at the Great Cranberry Island Firehouse.
    Work will begin the week of September 19, 2016.
    Katelyn to ask Stephen Stanley for an estimate for the installation of a second heat pump at the Great Cranberry Island firehouse for heating the old bay (ambulance bay). Estimate will be sent to the BOS for approval at their October meeting.

  8. New Business:
  9. a. Annual Election of Officers
    Vice President
    Katelyn Damon moves to nominate Jake Kuester as Vice President for the GCIVFD. Jake Kuester accepts the nomination. Vote: Yes, Unanimous. Motion Passes
    b. Fireman's Supper
    The department would like to express their sincere thanks to Mark Alley for his suggestion and facilitation of the Fireman’s supper that was held in August. It was a great event with high turnout.
    A few things to note about the supper:
    We should plan this earlier in advance in 2017.
    The food line should start at the ramp at the Aid.
    Pick up should be arrange ahead of time instead of assumed.
    All in all the event was a great success and will be held again.

  10. Other Business
  11. Heat Pump heat exchangers should be cleaned. Filter in unit on wall of truck bay should be cleaned.
    Setting of Action Items
    Katelyn to send Mike Westphal the 501(c)3 EIN.
    Katelyn to get estimate from Stephen Stanley and forward to the BOS.

  12. Future Agenda Items
  13. Next Business Meeting:
  14. Monday, October 10, 2016- 4:30pm GCIVFD
    Wednesday, October 12, 2016- 4:30pm IVFD

  15. Next Training Date
  16. Monday, September 26, 2016, 4:30pm, GCIVFD- Dry Hydrant Training

  17. Adjournment

Katelyn Damon moves to adjourn the meeting at 1708. Richard Howland seconded the motion. Vote: Yes, Unanimous. Motion Passes.
Truck Checks followed.

Respectfully Submitted,
Katelyn Damon