Board of Selectmen's Meeting Minutes October 04, 2016

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Board of Selectmen’s Meeting Minute
October 04, 2016
Great Cranberry Island Community Center

Richard Beal, Chairman, BOS
Florence Joy Sprague, BOS
Malcolm Fernald, BOS
James Fortune, Administrative Assistant
Denise McCormick, Town Clerk
Nanette Hadlock, Deputy Clerk
Katelyn Damon, Public Safety Coordinator
Joanne Thormann, MAC
Chris White, MAC
Karin Whitney, MAC
Ingrid Gaither, MAC
Dennis Dever, CEO/LPI
Tom Powell
Louis Powell
Sam Donald
Jessica Duma
Phil Whitney
I. Call to Order: 8:49 A.M. by Chairman Richard Beal.

II. Review / Sign Financial Warrants

Warrant # 42: 12,858.82
Warrant #43: 6775.06
Warrant #44: 44,266.02 (school)
Warrant #45: 224,001.23
Total: $287,901.13

All warrants were signed by the Selectmen.
III. Review / Approval of Meeting Minutes: September 6, 2016
Florence Joy Sprague moves to accept the September 06, 2016 Board of Selectmen’s meeting minutes as written. Malcolm Fernald seconds the motion, with a unanimous vote by Richard Beal. Motion passes.
IV. New Business
A. Proposal to Allow Renting Space in GCI Gravel Pit for Winter Storage of Boats and Trailers
Newman and Gray has requested permission to lease space for boat storage at the GCI gravel pit property.
Richard Beal moves to approve the request for one year only, with attorney input, at $50.00 per boat covered for four months of storage. Florence Joy Sprague seconds the motion, with a unanimous vote by Malcolm Fernald. Motion passes.
B. R.F.P. Committee Update
It is reported that on October 13, James Bunker is taking over the Beal & Bunker ferry service. The R.F.P. Committee may need a consultant to help them write the request for proposal.
C. GCI Fire House Door Update
Some beams have been found rotted and there may not be enough funds for labor and $250.for materials in the original bid to cover the additional costs.
Richard Beal moves to approve five hundred dollars additional funds over the original bid. Florence Joy Sprague seconds the motion, with a unanimous vote by Malcolm Fernald. Motion passes.
D. GCI Fire House Heat Pump Installation
The Selectmen have received an estimate from Stephen Stanley Electrical Contractor, Inc. for the installation of an additional heat pump for the GCI Fire House. This heat pump will be used for the ambulance bay. The estimate is for
$4,300.00 which does not include barging which would be a maximum of $400.
Richard Beal moves to approve up to $6,000 total from Fire Zone 1 Reserve for the project. Florence Joy Sprague seconds the motion, with a unanimous vote by Malcolm Fernald. Motion passes.
E. Flood Plain Management Ordinance: Fee Changes
The Board of Selectmen must set the fees every year. Currently the fees are $25.00 and $50.00.
Richard Beal moves to leave it the way it is. Florence Joy Sprague seconds the motion, with a unanimous vote by Malcolm Fernald. Motion passes.
F. Old Fire House-LCI
It is reported that the School Board is on board with the idea of pursuing the use of the old fire house on Islesford as a new town office. It is also reported that there will be no alternating of town office at the school buildings. There would have to be a memorandum of understanding between the school and the Town, as well as a title search on the old firehouse and a lot survey if need be. Selectman Sprague will contact the abutting landowners to see if they are favorable about a town office being located at the old fire house location, (Wriggins, Bryant, Boxley Bunker, Pickering, and Morse).Ms. Sprague will also check to see if there are any recent surveys of abutting property. Meanwhile, the Municipal Advisory Commission is working on compiling options to present to the Board of Selectmen. One option is the old fire house on Islesford and another option would be renting space. James Fortune reports that the Town has estimates for remodeling the old fire house building, but they need to be updated. The original estimate for the Islesford gravel pit site was from Randy Sinclair for a modular, (if the septic is removed from the previous estimate, the cost would be about the same). Mr. Fortune is in favor of offering one solid option to the voters. Joanne Thormann reports that Mr. Sinclair now feels a stick built building would be a better option. Whether the town office was attached to the new fire house at Islesford, or a separate building, there is not much difference in cost. The Selectmen are in hopes that there will be enough information at the November BOS meeting to go ahead with a figure for voters. The Town Treasurer will have preliminary budget sheets for the selectmen at the November meeting.
The MAC will solicit updated estimates for the old fire house location.
V. Other Business-(taken out of order)
The GCI Church has paid for scientific equipment to be brought to the Revolutionary War Cemetery on GCI. Approximately twenty additional unmarked graves were found at the site. Approximately $500 is still needed to purchase a common marker for the graves.
The Town is asked for assistance. There will be a paragraph or two in the Town report regarding this project.
IV. New Business - (revisited)
G. Islesford Internet Service Update
The Town is not responsible for internet until voters approve funds for it. A request for information and recommended solutions and monies is desired. The Selectmen have requested that the RFP Committee submit a one page report for the annual Town report describing what the internet service is (due by February 01, 2017). Planning grants would be pursued if a proposal was approved by the voters. No grant funds are currently available until after the annual Town meeting in 2017, as reported by Tow Powell.
Redzone Wireless has suggested a mobile tower on a flatbed for Islesford. Cost for the existing equipment and the updated technology is approximately $92,000.
There seems to be confidence that these funds could be raised, but trying to figure a way to make donations tax deductible is a problem. The GCI Futures Group cannot be used as their charter only allows for Great Cranberry Island. It is questioned whether the Islesford Neighborhood House Association might be able to help with non-profit for donations. Tom Powell believes that a request for nformation could be ready for the annual Town meeting. Tom Powell would write the warrant article to present to the Selectmen for approval.
H. Sign General Assistance Ordinance
The Board of Selectmen signs the General Assistance Ordinance Appendices A-D. for 2016-2017.
I. Request for Use of Town Field (June 10-12, 2017)
The Board of Selectmen has received an email communication from Clay Oliver of Islesford, dated September 21, 2016. The email requests use of the Town Field at Islesford on June 11, 2017, to set up a tent to host the wedding reception for Luke Abell and Emily Wright. Tear down of the tent would be on Monday, June 12, 2017. The Selectmen advise that a portion of the field is owned by the Dudman’s and their permission should also be sought.
Richard Beal moves to approve and that additional information be provided to the Dudman’s by Emily Wright and Luke Abell. Malcolm Fernald seconds the motion, with a unanimous vote by Florence Joy Sprague. Motion passes.
V. Other Business
• Regarding the continuance of rooster noise complaints at Great Cranberry Island, it has been suggested by some that a noise ordinance be introduced concerning chickens. Selectman Sprague suggests that a draft ordinance be written and presented to the voters. Nan Hadlock and James Fortune are requested to pen a draft ordinance with the guidelines of ten hens per family maximum and no roosters. All ordinances require public hearings and voter approval. It is advised that the current situation on GCI would be grandfathered.
• Richard Beal signs an amendment to the Stantec contract for a proposal for Preparation of Natural Resources Permit Applications for a Pier Extension at Islesford. The cost of this amendment is $20,000. The amendment also changes all references to Fay, Spoffard and Thorndike (FST) to “Stantec”. FST was purchased by Stantec in October of 2015, which allowed Stantec to take over all of their contracts.
• Secondary floats and skiff floats will be hauled for the season today in preparation for a pending storm.
• Hoists like those on Islesboro will be included in the budget for 2017. These hoists, if approved by voters, would be installed at Great Cranberry and Islesford Docks.
VI. Executive Session: Personnel Matter, 1 M.R.S.A. § 405(6)(A)
None requested.
VII. Audience Communications
None at this time.
VIII. Adjournment: 11:08 A.M.
Richard Beal moves to adjourn the meeting. Florence Joy Sprague seconds the motion, with a unanimous vote by Malcolm Fernald. Motion passes.

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