September 5, 2017

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Board of Selectmen’s Meeting Minutes
September 5, 2017
Islesford Neighborhood House

Attendance:

Malcolm Fernald, Chairman, BOS
Florence Joy Sprague, BOS
Richard Beal, BOS
Denise McCormick, Town Clerk
James Fortune, Administrative Assistant
Ben Sumner, Deputy Clerk
Katelyn Damon, Public Safety Coordinator
Dennis Dever, CEO & LPI
Joanne Thormann, MAC
Ingrid Gaither, MAC
Miklos Pogany
Claire Dalton
Phil Whitney
Bruce Fernald
Hugh Smallwood
Bill Dowling
Erica Merrill
Cheryl Scholl
Eleanor Bright

I. Call to Order: 8:33 by Chair Malcolm Fernald.

II. Review / Sign Financial Warrants

Warrant #47: $ 7,935.00
Warrant #48: $ 38,193.62 (school)
Warrant #49: $ 14,159.96
Warrant #50: $ 66,322.38
Warrant #51: $ 177,098.21
Total: $303,709.17
All warrants were signed by the Selectmen.

III. Review/ Approval of Meeting Minutes: August 1, 2017

Richard Beal moves to accept the August 1, 2017 Board of Selectmen’s meeting minutes as written. Florence Joy Sprague seconds the motion. Motion approved 3-0.

IV. New Business

A. Select Bid for Renovation of 61 Main Street

One bid has been received for the renovation of the town office at 61 Main Street. Selectmen review and discuss the bid ($70,869.19 from Pickering, Inc. of Islesford). Denise McCormick reports that the funding approved by the voters at last town meeting has a current balance under $64,000. There is also a Town Office reserve fund of about $4,800. Richard Beal moves to allocate USPS post office rental ($750 per month) funds toward the renovation deficit. Malcolm Fernald seconds the motion. Motion approved 3-0.

Richard Beal moves to sign contract with Pickering, Inc for partial renovation of the town office at 61 Main Street. Malcolm Fernald seconds the motion. Motion approved 3-0.

B. Sign Drainage Easement for 61 Main Street

James Fortune reports that a drainage easement is not available for signature at today’s meeting. The town Attorney has recommended that the easement be drawn up after the trenching is complete. No action taken.

C. Sign Municipal Quitclaim Deed- 2014 Tax Liens

Denise McCormick reports that 2014 tax liens for the Nash (Great Cranberry) and Valdina (Little Cranberry) properties have been satisfied. Richard Beal moves to sign quitclaim deeds. Malcolm Fernald seconds the motion. Motion approved 3-0. Selectmen sign quitclaim deeds.

D. Amend & Approve 2018 General Assistance Order

Denise McCormick presents the 2018 General Assistance Order from the state of Maine. The State sets the maximum allowances, but towns can elect to reduce allowances. Denise McCormick does not recommend any amendments. Selectmen review and sign.

E. Manset Boat Shop Waste Collection & Disposal

Dennis Dever reports on progress being made to clean up properties at Manset. General discussion of leases and questions about responsibility for cleaning up properties. James Fortune answers that all leases at Manset are due for renewal and that tenants are not fully meeting obligations of the leases. The MAC is scheduling a Manset Lease workshop next week to address long term leasing issues. Richard Beal moves to accept quote for $2,610.80 for hazardous waste removal. Funds will be drawn from the Manset reserve account and billed to the tenant. Malcolm Fernald seconds the motion. Motion approved 3-0.

Richard Beal moves to accept quote for $4,291.00 for replacement garage door at Manset. Funds will be drawn from the Manset reserve account. Malcolm Fernald seconds the motion. Motion approved 3-0.

F. Broadband Updates

Malcolm Fernald reports town is expecting to receive notice about USDA funding any day now and that construction is scheduled to begin on September 18. He also reports that Axiom has recommended that aerial lines be ran in order to keep costs within budget. This would require up to 175 poles to be installed on Islesford and a similar number on Great Cranberry. General discussion. Multiple audience members oppose the extensive use of poles. Malcolm Fernald explains that uncertainty about USDA funding has focused broadband committee on containing costs to the greatest extent possible. He will contact Axiom to determine the possible cost differential and advises that a special town meeting may be needed to approve additional funds if they are substantial. Richard Beal reports that Redzone has announced it will be removing its equipment as of October 5, 2017.

G. Discussion and Decision on Placing the 100-foot Broadband Transmission Tower (for microwave backhaul) in the LCI Gravel Pit

Malcolm Fernald explains that the gravel pit site on Islesford is being considered for the tower in order to simplify the project and significantly reduce costs. He estimates savings of at least $40,000. Long term costs associated with using private sites will also be eliminated and emergency services will be enhanced by mounting the fire and rescue radio antenna on the tower. Richard Beal moves to approve tower in the gravel pit. Malcolm Fernald seconds the motion. Motion approved 3-0.

H. Sutton Island Correspondence

Selectmen review and discuss issues raised by Sutton Island resident. Channel markers are being installed at the Sutton town dock. However, private boat operators will continue to use their own discretion to choose to use the dock at certain tide levels. Richard Beal will contact Beal & Bunker to discuss issues and to have a phone number provided to Sutton Island residents that will provide a more consistent response.

V. Other Business (taken out of order)

Selectmen are asked for an update on enforcement of the junkyard ordinance. Dennis Dever was not available to provide an update. Richard Beal reports that code enforcement and Manset clean up issues related to the recent fire have delayed enforcement of the junkyard ordinance. However, enforcement will be performed and will be universal across the town.

I. Questions for Hancock County Sheriff

The Hancock County Sheriff wants to visit the island and selectmen, but regularly scheduled selectmen’s meetings conflict with the Hancock County Commissioners’ meeting schedule. Consensus of selectmen is that a meeting should be scheduled to meet the sheriff in person. Malcolm Fernald tasks James Fortune to schedule selectmen’s meeting that will allow the sheriff and the town’s constables to be in attendance.

J. Cranberry Isles Guest Moorings

Islesford Harbormaster Bruce Fernald reports that he has resolved guest mooring issue with the Islesford Dock Restaurant. He also recommends pick up buoys be attached to all guest moorings to make them more noticeable to visitors. Selectmen task James Fortune to have pick up buoys attached on all of the town’s guest moorings by next spring.

K. Longfellow School Boundary Update

Attorneys are working to resolve the case. No update.

L. Roof Work (15 Mansell Lane)

Selectmen review one estimate (from Sinclair Builders). Selectmen raise questions about the bid and ask James Fortune to resolve with the bidder. Richard Beal moves to approve up to $32,400 for roof repair work on 15 Mansell Lane. Funds will be used from the Manset reserve account. Malcolm Fernald seconds the motion. Motion approved 3-0.

M. MAC Update

Joanne Thormann reports the MAC workshop on Manset leases will be scheduled for next week. The MAC formally requests the attendance of at least one selectman at the meeting. Richard Beal moves to offer a $2,000 bonus to the realtor representing the town if a commercial tenant can be found in the next four months. Malcolm Fernald seconds the motion. Motion approved 3-0.

V. Other Business (continued)

Bruce Fernald gives an update on the breakwater project at Islesford. No additional rock have been located to add to the breakwater. The rock available will help, but the breakwater will not be complete. However, the rock currently constrict the area used for barging and by the Islesford Dock Restaurant. He proposes to work with the restaurant and the barge operators to improve the conditions in that area. Richard Beal moves to put the Islesford Dock Extension out to bid based upon the engineering specifications previously prepared. Bids may be significantly different than estimates and can be considered by the voters at the next town meeting. Malcolm Fernald seconds the motion. Motion approved 3-0.

VI. Executive Session: Personnel Matter, 1 M.R.S.A. §405(6)(A)

None.

VII. Audience Communication

None.

VIII. Adjournment

Malcolm Fernald moves to adjourn the meeting. Florence Joy Sprague seconds the motion. Motion approved 3-0.

Meeting adjourned at 11:17am.