Minutes September 21, 2017

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Board of Selectmen’s Meeting Minutes
September 21, 2017
Great Cranberry Island Community Center

Attendance:

Malcolm Fernald, Chairman, BOS
Florence Joy Sprague, BOS
Richard Beal, BOS
Denise McCormick, Town Clerk
James Fortune, Administrative Assistant
Ben Sumner, Deputy Clerk
Joanne Thormann, MAC
Mark Oullette, Axiom Technologies
Nate Brimmer, Axiom Technologies
Skip Stevens, Broadband Committee
Bruce Fernald
James Garnett
Brad Woodworth (by phone)
Elizabeth Woodworth (by phone)
Lucille St. Germain
Thomas Powell
Phil Whitney
Sally Rowan
Chris Sandberg

I. Call to Order: 4:00pm by Chair Malcolm Fernald.

II. Review / Sign Financial Warrants

Warrant #53: $ 7,732.28
Warrant #54: $ 57,975.12 (Axiom)
Warrant #55: $ 7,607.35
Warrant #56: $ 18,377.89
Total: $ 91,692.64
All warrants were signed by the Selectmen.

III. Review/ Approval of Meeting Minutes: September 5, 2017

Malcolm Fernald moves to accept the September 5, 2017 Board of Selectmen’s meeting minutes as written. Florence Joy Sprague seconds the motion. Motion approved 3-0.

IV. New Business

A. Authorization to Spend Beyond the Required 15% Grant Match for the Broadband Project.

Malcolm Fernald explains that the Town has spent the maximum amount necessary to satisfy requirements for the USDA Community Connect Grant the Town has applied for. Any further spending made by the Town towards the project could not be reimbursed if grant monies are received. The concern is that the project would have to be stopped until a funding decision is announced by USDA, thereby leaving Islesford without internet service once Redzone removes its equipment in October. Nate Brimmer of Axiom details the upcoming spending decisions that will need to be made to keep the project moving. General discussion. A decision by the USDA should be announced prior to the end of the federal fiscal year on September 30. The next scheduled Selectmen’s meeting is October 3, at which time spending could be authorized by the Selectmen whether grant funds are awarded or not. Mark Oullette of Axiom confirms that the project can continue to move forward without additional funding or delay if funds to pay vendors can be released by the Selectmen at the October 3 meeting. Richard Beal moves to authorize no additional funding beyond the 15% grant match until October 3. Florence Joy Sprague seconds the motion. Motion approved 3-0.

V. Other Business (taken out of order)

Chairman Malcolm Fernald recognizes Brad and Elizabeth Woodworth, who have joined the meeting by phone. Mr. Woodworth reads portions of a letter presented to the Selectmen expressing their concerns regarding the Broadband Project and requests a written response from the Selectmen. Chairman Malcolm Fernald acknowledges receipt of the letter and states he will provide a written response on behalf of the Selectmen. Separately, Richard Beal requests that future public informational meetings be held in a more formal manner. No action taken.

B. MOU with Axiom Regarding Homeowner Concerns About the Broadband Project

Selectmen review and discuss Memorandum of Understanding between Axiom and the Town to address residents’ concerns about the extensive use of poles to construct the broadband network. Malcolm Fernald explains that the objective is to deploy service as quickly as possible within the limitations of the budget approved by the voters. The MOU clarifies that the Town and Axiom commit to working with individual property owners to address or modify pole placement issues and make necessary allowances for the possible future burial of aerial infrastructure at the property owner’s expense. In response to questions about utility rights-of-way, James Fortune explains that although internet service is not currently defined as a utility, it will be Town-owned infrastructure which, by state law, can be placed within sixteen feet of the centerline of any town maintained road. Malcolm Fernald confirms that private money can be used to bury the lines, including the trunk lines, once service is established. General discussion of the difficulty in determining estimated costs to bury trunk lines. Malcolm Fernald moves to sign the Memorandum of Understanding. Richard Beal seconds the motion. Motion approved 3-0.

C. NNETO, INC: Application for New Utility Pole on Islesford (For Cranberry Isles Fisherman’s Co-op and Islesford Dock Restaurant Electrical Service Upgrade)

Selectmen review and sign application for new utility pole placement.

V. Other Business (continued)

Denise McCormick reports that Vicky Fernald is coordinating an effort on Islesford to remove a number of junked vehicles. She has raised money for the placement of one dumpster to clean up junk on a private property and asks for the town to provide two more in order for the cleanup to be complete. Estimate of costs are stated at $2,000 per dumpster, including fees and transport. General discussion. Consensus of the Selectmen is that no funding has been allocated by the voters for cleaning up the junk of private individuals. Richard Beal moves to decline provision of dumpsters. Florence Joy Sprague seconds the motion. Motion approved 3-0.

Malcolm Fernald reports that Hugh Smallwood is willing to serve on the Broadband Committee in place of Ingrid Gaither, who recently resigned. Malcolm Fernald moves to appoint Hugh Smallwood to the Broadband Committee. Richard Beal seconds the motion. Motion approved 3-0.

Joanne Thormann provides update on the recent MAC Manset workshop. The MAC has passed five motions for consideration by the Selectmen. Consensus of the Selectmen is that the motions be presented for a thorough review at the regular October meeting.

VI. Executive Session: Personnel Matter, 1 M.R.S.A. §405(6)(A)

None.

VII. Audience Communication

None.

VIII. Adjournment

Malcolm Fernald moves to adjourn the meeting. Florence Joy Sprague seconds the motion. Motion approved 3-0.

Meeting adjourned at 5:46pm.