Selectmen's Minutes February 6, 2018

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Board of Selectmen’s Meeting Minutes
February 6, 2018
Islesford Neighborhood House

Attendance:

Malcolm Fernald, Chairman, BOS
Florence Joy Sprague, BOS
Richard Beal, BOS
Denise McCormick, Town Clerk
James Fortune, Administrative Assistant
Ben Sumner, Deputy Clerk
Katelyn Damon, Public Safety Coordinator
Bruce Fernald
Sheila Krasnow
Ben Moore, BCM
Mark Ouellette, Axiom

I. Call to Order: 8:32am by Chairman Malcolm Fernald.
II. Review / Sign Financial Warrants

Warrant #2 $ 7,365.20
Warrant #3 $ 6,724.87
Warrant #4 $ 86,640.67 (school)
Warrant #:5 $ 48,152.05
Total: $ 148,882.79

All warrants were signed by the Selectmen.

III. Review/ Approval of Meeting Minutes: January 9, 2018
Richard Beal moves to approve the January 9, 2018 Board of Selectmen’s meeting minutes as written. Florence Joy Sprague seconds the motion. Motion approved 3-0.

IV. New Business

A. Annual Appointments

Malcolm Fernald moves to appoint Rebecca Powell as a member of the Planning Board for the Town of Cranberry Isles, term to expire 2020. Florence Joy Sprague seconds the motion. Motion approved 3-0.

Malcolm Fernald moves to appoint William Dowling as a member of the Planning Board for the Town of Cranberry Isles, term to expire 2020. Florence Joy Sprague seconds the motion. Motion approved 3-0.

Malcolm Fernald moves to appoint Theodore Spurling, Jr. as a member of the Harbor Committee for the Town of Cranberry Isles, term to expire 2018. Florence Joy Sprague seconds the motion. Motion approved 3-0.

Malcolm Fernald moves to appoint Kelly Sanborn as a member of the Board of Appeals for the Town of Cranberry Isles, term to expire 2020. Florence Joy Sprague seconds the motion. Motion approved 3-0.

Malcolm Fernald moves to appoint Theodore Spurling, Jr. as a member of the Board of Appeals for the Town of Cranberry Isles, term to expire 2020. Florence Joy Sprague seconds the motion. Motion approved 3-0.

B. Broadband Project Update

Mark Ouellette of Axiom expresses his appreciation on behalf of the company for the Town’s emergency responders who assisted an Axiom employee who suddenly became ill recently. He also reports that the internet trunk service is operational and year round residences on Islesford are being connected. Connections will continue to be made throughout the winter. Axiom is working with its subcontractors to improve the process for connecting homes going forward and is also working with landowners on how the project will be engineered on Sutton Island.

Richard Beal asks the Selectmen to consider how the town will respond to damage to town property, such as poles, along the rights-of-way. General Discussion of letter from GCI resident about the use of poles in the utility rights-of-way. Richard Beal moves to reiterate that the Selectmen support the placement of poles within the public use rights-of-way to provide internet service to the Town’s residents. Florence Joy Sprague seconds the motion. Motion approved 3-0.

Bruce Fernald asks if the project is on budget. Mark Ouellette responds that the project is not on budget, but close. He cites additional work on the tower at GCI and running lines behind Sand Beach Road on Islesford as circumstances where costs exceeded the budget.

C. Sutton Island Update

James Fortune reports on boardwalk damage that resulted from a fire caused by a downed electrical line. Repairs will be conducted this spring.

Katelyn Damon reports that an extended power outage caused by recent storms and the downed line has ended and repairs have been made. General discussion of power infrastructure problems across the islands. No action taken.

D. MSW CPI & Rate Adjustment (BCM, Inc.)

James Fortune advises that tonnage increases over the past three years will result in a contractual adjustment with BCM for solid waste removal. Ben Moore of BCM, Inc. reports that there has been a significant increase in metal tonnage during the past year, attributable to a number of clean ups being done by landowners. Richard Beal moves to increase the contractual base amount from $87,950 to $100,922 per the specifications of the Solid Waste Removal contract as amended May 16, 2017. Malcolm Fernald seconds the motion. Motion approved 3-0.

E. 2018 Parking Letter

James Fortune presents the 2018 parking Letter for review by the Selectmen. The only change for 2018 is an increase in a Joy Lot permit to $35 per action taken by the Selectmen last November.

F. MAC Updates

The monthly MAC meeting preceded the Selectmen’s meeting in January. James Fortune reports there is no update.

V. Other Business (taken out of order)

Richard Howland is stepping down as constable for Islesford when his appointment expires. General Discussion. No action taken.

G. 2018 Budget and Town Meeting Warrant

Denise McCormick presents a proposed warrant. She recommends not using GCI dock reserve funds for the town office and not funding a reserve fund for possible purchase of the Joy Lot. With these changes, she anticipates being able to keep the mil rate increase beneath the LD-1 threshold that would require additional approval at Town Meeting. The Selectmen received a letter from the Islesford Historical Society appealing an earlier rejection of a funding request by the Selectmen. General Discussion. Consensus of the selectmen remains to not add funding request to the warrant. Malcolm Fernald moves to accept the Warrant as written. Richard Beal seconds motion. Motion approved 3-0.

Selectmen and Town Clerk sign warrant.

H. 2018 Town Report

Selectmen review draft of Annual Town Report for 2017 and review and select pictures for inclusion.

V. Other Business

Katelyn Damon reports on progress updating the Town’s Emergency Operations Plan.

James Fortune reports on the sander at Islesford being replaced. David Rackliff has requested the old sander in lieu of payment for his work installing the new sander. Consensus of the Selectmen is that a written request be made.

General discussion of the possibility of adding a repeater to the internet tower at Islesford to improve radio reception for fishermen.

Florence Joy Sprague reports on the change in boat schedules on weekends going forward.

Denise McCormick requests an increase in pay for Deputy Clerk Ben Sumner, who has completed one year of service. Richard Beal recommends a pay rate of $18 per hour. Florence Joy Sprague seconds the motion. Motion approved 3-0.

Consensus of the Selectmen is to not hold March Selectmen’s meeting until March 10, 2018 at the conclusion of Town Meeting.

VI. Executive Session: Personnel Matter, 1 M.R.S.A. §405(6)(A)

None.

VII. Audience Communication

None.

VIII.Adjournment

Malcolm Fernald moves to adjourn the meeting. Richard Beal seconds the motion. Motion approved 3-0.

Meeting adjourned at 10:20am