School Board Minutes November 19, 2008

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Cranberry Isles School Board
Minutes of 19 November 2008

I. Meeting called to order by chairperson Kate Chaplin at 1:15 P.M. at the Union
98 Office, MDIHS. Present: Board members Kate Chaplin, Barbara Meyers
and Ted Spurling; Principal Carol MacRae; Superintendent Rob Liebow.
Nancy Thurlow, financial officer, entered later in the meeting for budget
discussion.
II. Moved by Barbara Meyers to accept minutes of 10/29/2008. Second by Kate.
Vote: yes, unanimously.
III. Principal’s Report:
A. Principal Carol MacRae discussed the students’ “Election Extravaganza,”
Halloween party, parent-teacher conferences, resiliency workshop for
teachers, school photos (general approval by parents and students).
B. Risk Management Inspector’s report, which includes recommendations:
1. Detailed documentation of fire drills
2. Monthly inspection of fire extinguishers
3. Flammable liquids in basement to be removed
4. Photo developing chemicals to be removed
5. Desk in hall: blocking egress and should be removed
6. Basement: mold near water heater to be eliminated
7. Loose cords in classroom to be removed
8. Basement: remove non-essential equipment
9. Playgrounds: need new chains on swings; trim branches around
swings; improve ground surface/add wood chips
10. Fence on E. side playground: remove or replace
11. Weekly inspection of playground needed, particularly in summer
12. Inspector will research law on fire pull stations—the Islesford School may be grandfathered.
C. Lego Robotics Competition at Maine Maritime Academy: Amy Philbrook has volunteered to take students to observe with the hope of organizing a team for next year.
D. “Around the World in an Afternoon” scheduled for December 8.
E. Report cards December 9.
F. Winter Program: The Neighborhood House Association would like to host a supper/Christmas caroling party and to involve the Seacoast Mission/Santa event. Carol suggested that the school instead host a winter concert in January, and to include ukuleles. She also suggested having Great Cranberry residents attend if possible. Carol also asked about having a “cabin fever” event during the winter.
G. Donna Isaacs is a National Facilitator for Professional Staff Development. She will need to attend the annual four-day meeting in Texas in January.
Carol asked about funding, and for sending Lindsay as well, and in that event the school would need substitutes for both teachers for four days. Kate said that for that length of time, we should hire substitutes with teaching experience.
Cranberry Isles School Board — Minutes of 11/19/2008 — page 2
H. Budget considerations
I. Kate said that during snow season she would prefer that the snow plow not make a huge “snow mountain” for the kids because this creates problems with thawing/freezing and safety.
IV. Discussion Items:
A. Gifted and Talented Program (see sheet): Carol said that starting at grade 3 students need to be identified formally. Board to read and be prepared to discuss.
B. 2008/2009 Budget Update: Rob explained sheet.
C. 2009/2010 Budget Considerations: Raise room/board from $25/day to (?)
V. Action Items:
A. Kiln: Due to insurance considerations, should be used for school purposes only. Kate asked if we could raise the coverage and expect contributions from the user. Carol said that the risk inspector reported that the kiln is
well-installed and well-ventilated. Motion by Ted to have Carol ask the insurance company for a rider on the policy. Second: Kate; Vote: Yes, unanimously.
B. Second Reading of Adoption of Policies: Motion by Kate to adopt the slate of policies. Second: Barbara; Vote: Yes, unan.
1. BIA – New Board Member Orientation
2. BIC – Board Member Freedom of Access Training
3. BIC-E – Certification of Completion of Freedom of Access Training
4. KDB – Public’s Right to Know/Freedom of Access
[Nancy Thurlow entered the meeting to explain 2008-2009 budget. Question about the
T-1 internet line: Currently, the $5400/year cost is paid by the state, but that is expected to cease and state to “reimburse” schools. Nancy and Norm (technician) to investigate high cost of the T-1 line and possible alternative (no action). Some discussion about
room/board for high school students (no action). Discussion about windows/insulation at Longfellow School.]
VI. Future Agenda Items: Longfellow School: maintenance/windows/insulation.
Carol suggested a 5-year plan. Carol to talk with Mike Westphal about windows and insulation.
VII. Other Business: None.
VIII. Adjournment: 3:00 P.M.
Respectfully submitted,
Theodore L. Spurling, Jr.

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