School Board Meeting Minutes January 07, 2009

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Cranberry Isles School Board
Minutes of 7 January 2009

I. Meeting called to order by chairperson Kate Chaplin at 1:20 P.M. Those present at the Union 98 Office, MDIHS: Board member Barbara Meyers; Principal Carol MacRae; Superintendent Rob Liebow; Financial Officer Nancy Thurlow. Present at the home of Kate Chaplin via speaker phone (due to winter weather and cancellations): board members Kate Chaplin and Ted Spurling.
II. Voucher to be reviewed and signed by board and delivered to Town Office.
III. Approval of minutes and Retirement Plan:
A. Minutes of 16 December 2008 approved (motion: Barbara; second: Kate; vote: yes, unan).
B. Retirement Plan 403-B reviewed and approved (motion: Barbara: second: Kate; vote: yes, unan).
IV. Principal’s Report:
A. Kiln update: Carol reports that insurance for professional use of the kiln would be prohibitive; however, if potters were to teach classes at the school the insurance would cover student work. Any additional space in the kiln could be used for the work of the potter as well. Carol has talked with the potters about this and they are interested in sharing their skills with the students. Barbara said that Amy Philbrook is starting a robotics team—that we need to decide how to include students from Great Cranberry.
B. Mold Report: A humidifier has been installed; old wallboard in basement has been removed, walls disinfected and new wallboard installed and painted. The teachers’ office has had carpet removed and replaced. The problem in the teacher’s apartment was less serious than believed, and the floor and tub surround has been removed and replaced. The mold count should be re-tested in the spring when weather conditions are similar to the November test. Carol reports that the basement now has space available for student use.
C. Damage to baseboard heat pipes over Christmas break: Tim Henderson (mold engineer) has repaired them. Carol has notified the insurance company and has called Northeast Plumbing to approve the repair and to install anti-freeze into the system. Expected to arrive tomorrow, 8 January. Funding for this to come out of carryover. The cost of approx $24,465 for mold removal and plumbing should ultimately come out of insurance. Barbara said that we should add to the caretaker’s job the duty of checking furnace after power outage. Carol has talked with Iann Krasnow re caretaking and they have agreed to write a list of tasks, to include checking the furnace. Kate said that the back steps must be kept clear of snow. Carol said that that is also on the list.
V. Discussion Items:
A. Room and board for high school students: Currently the Town pays $25/day to off-island families hosting students. Nancy Thurlow has checked with the state; they recommend asking the Island Institute for more information. Carol asked about additional days for extra-curricular activities (sports, drama, etc.) on weekends. Barbara and Ted agreed that allowing additional days for extra-curricular would be enough at this time, and not to increase daily amount yet. The board agreed (no vote taken) to review the Swans Island boarding policy and to develop a Cranberry Isles policy. In the meantime, host families may submit charges for days that require extra-curricular activities.
B. Fiscal Year 2010 Budget: Nancy Thurlow explained (see sheet). General discussion also about repairs to Longfellow School; heating, etc.
VI. Action Item: Approval of Gifted and Talented Program. Reviewed by the board. Recommended by Carol to approve. Motion by Kate to approve; second by Ted; vote: yes, unanimously.
VII. Future Agenda Items: Budget; mold; plumbing leak
VIII. Other Business: None
IX. Adjournment: 3:20 P.M.

Respectfully submitted,
Theodore L. Spurling, Jr.

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