Board of Selectmen's Meeting Minutes February 03, 2010

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Board of Selectmen’s Meeting Minutes
February 3, 2010
Islesford Neighborhood House

Attendance:
Richard Beal, Chairman BOS
Dan Lief, BOS
Sally Rowan, BOS
Eric Dyer, Facilities Supervisor
Denise McCormick, Town Clerk
Nanette Hadlock, Deputy Clerk
Malcolm Donald, MAC
Karin Whitney, MAC
Phil Whitney, Harbor Committee
Jeff Berzinis, Harbor Committee
Bruce Komusin
I. Call to Order: 8:30 A.M. by Chairman Richard Beal.
II. Review / Approval of Previous Meeting Minutes (January 5th, 13th, and 15th)
Dan Lief moves to accept the Board of Selectmen’s Meeting Minutes as written for January 5th, January 13th, and January 15th. Sally Rowan seconds the motion, with a unanimous vote by Richard Beal. Motion passes.
III. Review / Signing Financial Warrants
Warrant #2: $ 6061.58
Warrant #3: $ 4343.89
Warrant #4: $ 46776.72 (school)
Warrant #5: $ 73351.17
Total: $ 130533.36
All warrants were signed by the Selectmen.
IV. Old Business
Selectman Beal reports that the word from Bangor Hydro is that the company has budgeted funds for this year to replace the underwater electric cable from Manset to the Rome property on Great Cranberry with a “robust line voltage regulator” which is a new underground armored line. The Department of Environmental Protection has approved the underground part. Easements from a few property owners will also have to be obtained by Bangor Hydro. This work is expected to happen sometime in the next twelve months.
C. Approval of Proposed Ordinance for the Retention or Disposition of Tax Acquired Property (taken out of order)
This ordinance is in reference to any property that may be obtained by the Town due to nonpayment of delinquent taxes. The Tax Collector does the liens, and when the liens are up, the Board of Selectmen would decide what to do with the property in question, according the ordinance. Approval of the voters to adopt this ordinance will be a warrant article at the 2010 annual town meeting.
The Board of Selectmen approved the proposed ordinance. The proposed ordinance will be posted on the town website: www.cranberryisles-me.gov
and copies are available at the Town Office. The proposed ordinance will also be included in the annual town report and posted with the warrant. A public hearing is expected to be held in the near future. This will appear as article # 24 on the town meeting warrant.
A. Signing of Annual Town Meeting Warrant
The Board of Selectmen reviews the warrant articles for the annual town meeting on March 08, 2010.
• Article # 5, Board of Selectmen Member, Richard Beal’s term expires. This is a three year term.
• In reference to article # 9, Superintending School Committee Member, Barbara Meyers’ term expires. This is a three year term.
• In reference to article # 10, Superintending School Committee Member, a vacancy for one year was created by the resignation of Katherine Chaplin.
• In reference to article # 11, Shellfish Conservation Committee, Richard Alley’s and Cory Alley’s terms will expire. These are three year terms.
• In reference to article # 12, Municipal Advisory Commission Member (MAC), Frank Reece’s, Malcolm Donald’s, and Eve Harrison’s terms expire. These are three year terms. MAC Member Malcolm Donald suggests that the MAC charter be revisited for any updates or changes.
Anyone interested in being nominated for these positions is asked to contact a Selectman or the Town Clerk.
• In reference to the school budget, Phil Whitney asks if there is a need for two school teachers next year at the Islesford School with the expected enrollment of eight students. The School Committee has recommended that two teachers be budgeted for. Selectman Lief recommends that if anyone has questions or concerns, they should speak to the School Committee and/or the superintendent before town meeting.
• In reference to article # 18, “To see if the voters will vote to authorize the municipal officers to spend up to forty-six thousand dollars ($46,000.00) for an early / late commuter ferry service for the first year of a two year trial period, beginning September 2010”, a subsidy of $11,000.00 is probable from the government, but not in writing at this time. No article is presented on the warrant for the continuation of the Transportation Committee. The report from the Transportation Committee has been completed and presented to the Selectmen. Selectmen Lief suggests that if this article is passed, the Board would look to the Municipal Advisory Commission for assistance on implementation.
• In reference to article # 19, “To see if the voters of the Town Of Cranberry Isles will vote to authorize the Municipal Officers to borrow up to two hundred fifty thousand dollars ($250,000.00) for a Capital Roads Project for Great Cranberry Island and Islesford”, this number is down from the original projection as the resurfacing of Main Street at Islesford has been moved to the following year.
“The Selectmen are looking at talking to local banks about financing this project for a five (5) year loan. Based on current interest rates it is estimated that the annual payment of principal and interest will approximate fifty thousand dollars ($50,000.00).
There are also funds budgeted in the line item budget for maintenance needs.
• In reference to article # 20, “To see if the voters of the Town Of Cranberry Isles will vote to authorize the Municipal Officers to enter into a contract for a Fire Protection Study for the Fire and Emergency Services of the Cranberry Isles and to authorize spending up to six thousand dollars ($6000.00)”, the Selectmen have signed a contract with a cost of $3000.00 for an initial study. If article #20 is not passed for an extended study, then funds for the initial study will come out of the Selectmen’s contingency fund. Neil Courtney has been hired to do the initial study and is expected to make his first visit to Great Cranberry and Islesford on Monday, February 08, 2010.
• A special town meeting may be held in August to vote on the comprehensive plan update, the shorelands ordinance update, and possibly the findings of the Fire Protection Study.
• In reference to article # 21, “To see if the voters of the Town of Cranberry Isles will appropriate and authorize the Board of Selectmen to expend up to six thousand dollars ($6000.00) for a feasibility study and design work to be performed by Kleinschmidt Associates, to investigate and develop options for the extension of the Town Dock at Islesford”, if this article is passed by the voters, the extension of the Islesford Dock may come before the voters in August for approval. It is suggested that an ADA compliant 80’ ramp may be possible at Islesford if the dock were extended. No complaints on the 80’ ramp at GCI have been received and it has weathered well. One concern is that the connecting ramp between floats at GCI is too narrow. A wider connecting ramp is suggested to match up with the new gangway. Phil Whitney asks if there are any plans, other than the TEPA grant upgrades for the Manset Facility. The Facilities Supervisor reports that the lighting will need some shielding as the Town has received a notice from Southwest Harbor that we have light trespass at our dock.
• Article # 22 asks “To see if the voters of the Town of Cranberry Isles will repeal an Ordinance entitled “Vehicle Waste Disposal Fee Ordinance”, which was initially enacted at the March 2004 Cranberry Isles Town Meeting.”
• Article # 23 asks “To see if the voters of the Town of Cranberry Isles will vote to allow the installation of a subsurface sewage disposal field on Town-owned land at the Islesford Town Field, and performance of any attendant roadwork to link the system with the Islesford Neighborhood House, which is to be served by the system. The system will be constructed entirely at the expense of the Islesford Neighborhood House Association, which will provide the Town with full indemnification for work done on Town roads and in the Town Field.”
• Article # 25 reads “To see if the voters of the Town of Cranberry Isles will authorize the Selectmen to sign and enter into a five (5) year contract with Eastern Maine Recycling (EMR) “for the disposal of Solid Waste through the use of the Southwest Harbor (SWH) Facility, and for the transportation of Solid Waste from the SWH Facility to Penobscot Energy Recovery Company (PERC), and to provide the Town with a Department of Environmental Protection (DEP) licensed Solid Waste disposal facility for the disposal of non-hazardous Solid Waste. Recyclable Items, Compostable Organic Waste, Wood Wastes, Construction and Demolition Debris, Bulky Waste, Scrap Metal, Tires, and inert fill”. This contract is for tipping fees only and it is the first time the Town of Cranberry Isles would have an actual contract with EMR. Our cost will be lower with the contact allowing us to collective bargain with other towns using the facility. The Facilities Supervisor will have numbers for information available at the town meeting.
• Article # 26 deals with permission for the Selectmen to enter into a five month lease agreement for use of the Joy Lot for parking in Northeast Harbor. The cost of this lease is $4000.00 and the cost of the liability insurance is $750.00.
• Article #27 asks the voters to set the date for the 2011 annual town meeting. The date suggested in the warrant is the second Monday in March (March 14, 2011), at Great Cranberry Island.
B. Fire Protection Study
No further discussion at this time.
V. New Business
A. Islesford Fire Department
Members of the Islesford Fire Department were scheduled to discuss their meeting with Neil Courtney (Re: Fire Protection Study). Mr. Courtney’s initially scheduled visit was planned for last Friday, January 29, 2010. Due to ferry cancellation the visit was postponed to Monday, February 08, 2010. Mr. Courtney will get a tour of both islands, visit the fire stations, and hopefully meet with interested emergency personnel.
B. Signing of Notice and Warrant for School Budget Referendum Election
The Board of Selectmen signs the notice and warrant for the Alternative Organizational Structure (AOS) Budget Validation Referendum to be held on Tuesday, June 08, 2010. Primary Elections will occur the same day.
VI. Other Business
• In reference to contract adjustments with Gray Enterprises for the solid waste contract, it has become necessary to choose an arbitrator. At the time of this meeting Gray Enterprises has not responded to the request for an arbitrator. Selectman Lief expresses his disappointment at the lack of response from Gray Enterprises. The Town’s position is to lower the price of the contract due to decreased amounts of trips where trash is being removed from the islands.
• Selectman Beal asks the Board if they are interested in discussing medical marijuana distribution centers at Cranberry Isles. The Board agrees to not pursue the issue at this time.
• Nan Hadlock, Deputy Clerk, will be on vacation February 06 through February 14, 2010.
• The Deputy Clerk suggests placing an advertisement in the Mount Desert Islander / Ellsworth American April 15th issue to recognize those who make a difference as volunteers in our town. A special section is being printed for this purpose. Ad deadline is April. 07, 2010.
• An email has been received from the State of Maine in reference to the proposed Comprehensive Plan. The email attachment cannot be opened and Tom Martin of Hancock County Planning Commission will request that the email be resent to the Town in a different format.
VII. Audience Communications
No further communications at this time.
VIII. Adjournment: 10:07 AM
Richard Beal moves to adjourn the meeting. Sally Rowan seconds the motion, with a unanimous vote by Dan Lief. Motion passes.

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