School Board Meeting Minutes June 23, 2010

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Cranberry Isles School Board
Minutes of 23 June 2010

I. Meeting was called to order by chairperson Barbara Meyers at 3:05 P.M. at the Islesford School. Present: Board members Barbara Meyers, Katelyn Damon and Ted Spurling, Jr.; Superintendent Rob Liebow; Principal Carol MacRae; Custodian Iann Krasnow; and Town Facilities Supervisor Eric Dyer.
II. Voucher was reviewed, approved and signed.
III. Minutes of 26 May 2010 were reviewed and approved (Motion: Barbara; Second:Katelyn; Vote: Yes,
unanimously.

IV. Principal’s Report (see also sheet):
A. Field trips were great successes.
B. Lindsay Eysnogle to Cambridge MA for Critical Friends Group.
C. Donna Isaacs to teach in August at MDIHS.
D. Katrina Shambarger (French teacher) would like to invite 7th and 8th graders from Islesford to Quebec during Columbus Day weekend. Carol to research REAP funds.
E. Tentative dates for 2010-2011 School Board meetings.
V. Discussion Items:
A. Preliminary drawings from Jeri Spurling re: front entrance renovation:
1. Question of whether cellar could be utilized for school purposes—due to headroom. This could affect placement of handicap ramp.
2. Katelyn: Option #1, with interior ramp, has less usable space.
3. Option #2: Could ramp be covered? Possibly move ramp to western side?
4. Eliminate wall for proposed front office (more open space around entryway)?
5. Carol: If cellar not available for use, would like to have art storage in front.
6. Iann: If ramp on western side, cover it?
7. Carol: agrees with Katelyn. Option #2 better for usable space. Would like to see façade drawing.
8. Meet with Jeri when she gets back from her trip?
9. Ask Jeri to research headroom for existing buildings.
10. Barbara: Community meeting in August? To present general idea. Eric suggested the special town meeting in August.
11. Ask Jeri for more modest option—simply filling in the existing porch—and incorporating ramp (on west side) with porch and steps.
12. At August meeting, let people know that addition is not necessarily the priority (we need siding, general maintenance, etc.).
B. Summer Projects include renovation and painting of two classrooms.
1. Review of Proposal by Tim Henderson (Riverside Lane Corp.) regarding ceiling repair.
2. Questions for Tim Henderson. Rob tried to call—will follow up tomorrow.
C. Review of Proposed Parent Information Regarding Ceiling Project: Discussion of draft of parental notification and medical information regarding lead. Carol to
send notice to parents.
VI. Discussion and Possible Action Items:
A. Monitoring student boat tickets.
1. Tickets to be stamped with “School Use Only”.
Cranberry Isles School Board — Minutes of 6/23/2010 — page 2
2. Students to receive tickets from Superintendent’s Office.
3. School days only.
4. School to have specially-colored tickets printed and pay Beal & Bunker.
B. Design of Façade at Longfellow School/ Window Repair Project:
1. Discussion of existing windows.
2. Eric: explained draft of Invitation to Bid.
3. Approval of Specifications for Invitation to Bid. Facilities Supervisor to consult between contractor and School Board for as-needed changes or repairs.
4. School to purchase windows from EBS; Contractor to provide other material.
5. Same species of wood as existing for interior trim.
6. Plan for lead removal/certification must be approved by Board. Barbara: more interested in plan and procedure than meeting a certification deadline. If plan not approved, contract may be terminated. Eric to include termination clause.
7. Bids to be received by July 29, 2010. Notices to be advertised week of July 11 in Mount Desert Islander and Ellsworth American.
8. November 1st deadline for completion.
9. Sign-off (acceptance) of completed project by Facilities Supervisor(Eric) with communication and approval of School Board.
VII. Action Item:
A. Approval of Ceiling Lighting and Window Shade Project, Islesford School: No action taken.
B. Summer meeting date:
1. July 30, 3:00 P.M., at the Neighborhood House, Islesford.
2. September 1, 2:30 P.M., Islesford School
C. Moved by Katelyn to authorize Superintendent to hire during summer months.
Seconded by Ted. Vote: Yes, unanimously.
VIII. Future Agenda Items: None at this time.
IX. Other Business:
A. Barbara moved to transfer reserve funds in the amount of $9,900 from Tuition Reserve. Seconded by Katelyn. Vote: Yes, unanimously.
B. Katelyn moved to encumber up to $30,000 from Capital Outlay section of the 2009-2010 budget and authorize the Principal to expend such Encumbered Fund Balance from the 2009-2010 fiscal year in the 2010-2011 fiscal year for the ceiling project. Seconded by Barbara. Vote: Yes, unanimously.
C. Katelyn moved to allow the Heliker-LaHotan Foundation use of space in the Longfellow School. Seconded by Ted. Vote: Yes (Ted and Katelyn, with Barbara abstaining due to conflict of interest).
X. Adjournment: 6:29 P.M.
Respectfully submitted,
Theodore L. Spurling, Jr.

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