Special Board of Selectmen's Meeting Minutes August 16, 2010

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Special Board of Selectmen’s Meeting Minutes
August 16, 2010
Great Cranberry Island Community Center

Attendance:
Richard Beal, Chairman, BOS
Sally Rowan, BOS
Eric Dyer, Facilities Supervisor
Denise McCormick, Town Clerk
Nanette Hadlock, Deputy Clerk
Malcolm Donald, MAC
Chris White, MAC
Barbara Meyers, School Board
William Dowling
Richard Pierson
Kevin Wedge
Ed Gray
Gary Allen
Janice Murch
John B. Smith Murch 
Ruth Westphal
Phil Whitney
Elizabeth Selim
Carl Brooks
Vicky Johnston
Chris Johnston
Gregory Noether
Peter Eldredge
Audrey Noether
Patricia Bailey
Eileen Richards
Geoffrey Wadsworth
I. Call to Order: 8:46 AM by Chairman Richard Beal.
II. Review/ Approval of Previous Meeting Minutes
Richard Beal moves to approve the Board of Selectmen’s Meeting Minutes as written for August 03, 2010. Sally Rowan seconds the motion. Motion passes.
III. Review / Approval Financial Warrants
Warrant # 37: $ 5,395.41
Total: $ 5,395.41
All warrants were signed by the Selectmen.
IV. Old Business
A. Special Town Meeting Warrants
The Board of Selectmen signs a warrant for the special town meeting to be held on Tuesday, August 24, 2010, 4:00 PM at the Islesford Neighborhood House. Articles to be voted on include:
1. To elect by ballot a moderator to preside at said meeting.
2. To see if the voters of the Town of Cranberry Isles will approve the use of the Maine Municipal Association’s recommended Maine Moderator’s Manual “Rules of Procedures” for the conduct of this Town Meeting.
3. To see if the voters of the Town Of Cranberry Isles will approve opening the floor of this Special Town Meeting to all non-registered persons for the purpose of discussion only on each of the following articles of this Special Town Meeting.
4. To elect by ballot a Selectman to fill the vacancy created by the resignation of Daniel Lief for a term to expire March 14th, 2011.
5. Shall the Town Of Cranberry Isles March 2010 Comprehensive Plan be enacted?
6. To see if the voters of the Town Of Cranberry Isles will vote to accept a transfer of the Emma F. Spurling Cemetery Trust Fund from Bar Harbor Bank & Trust company to the Town Of Cranberry Isles for administration as a separate cemetery trust account, should this action be approved by the Hancock county Judge of Probate.
(This proposed transfer has already been approved by the State of Maine Attorney General.)
7. To see if the voters of the Town Of Cranberry Isles will vote to reallocate up to $10,000 (ten thousand dollars) of designated 2010 budget expenses for Fire Department Zones 1 and 2 to fund a one-year Emergency Response Corps position.
In reference to this article, it is reported that the application for this Fellow has not been filed at the Town Office. The Town Clerk will request one.
In reference to the report from EMS consultant, Neal Courtney, no report has been received by the BOS as of today’s meeting.
B. Great Cranberry Surveillance Cameras
An estimate has been received for the installation, cost and tax for three surveillance cameras to be placed at the Town Dock and Post Office building on Great Cranberry Island. The estimate came in at $4,977.00. Many GCI residents attended today’s meeting to voice their concerns over privacy issues, wireless radiation, who would be monitoring the cameras, and money spent on cameras that could be spent on other Town needs. Some residents suggested organizing a neighborhood watch program, or having the Hancock County Sheriff to come to the Island to speak with residents about crime. The concept of installing security cameras is a result of recent alleged criminal activity. This was discussed at the August 03, 2010 BOS meeting.
Funds for these cameras would have to be budgeted by voter approval and is expected to be on the warrant for March 2011.
C. Longfellow School – Change Order and Final Project Scope
One bid was received for Longfellow School replacement at $42,975.00. $35,000.00 was approved by the voters at the March 2010 Town Meeting. At the August 03, 2010 BOS meeting, the Selectmen approved the bid, with a promise that they would work with the School Board to reduce costs and find the rest of the money needed. The Facilities Supervisor has suggested that by possible postponing some of the work involved, the costs could be lowered. The School Board would like to see the entire project completed at this time; however the funds for the entire project are not available. Barbara Meyers, School Board Chairman asks about accepting private donations for the project. Acceptance of private donations and what to spend them on would have to be approved by the voters. The Selectmen are willing to sit down with the contractor to discuss staying within the budget and what can be done and what could be eliminated for the project.
D. E-911 Addressing
Great Cranberry Island Resident Carl Brooks has requested that the Selectmen send a letter to Senator Susan Collins requesting assistance with completion of the E911 addressing with the US Postal Service. It is requested that the Deputy Clerk type the letter presented by Mr. Brooks on Town letterhead and mail to Senator Collins.
V. Other Business
• At the June 01, 2010 BOS meeting it was agreed to by the Selectmen to conduct safety inspection of installed building heating systems, water heaters, and installed water systems and controls. Northeast Plumbing & Heating was hired to do the safety checks and has found problems with some town buildings:
o Longfellow School & GCI Library: unit to be serviced and installation of a manual reset low water cut off as per Maine state code. (Cost for materials: $850.00, Labor: 3120.00, Boating: 70.00).
o Great Cranberry Fire Station: upgrade heating system by reconnecting the furnace to the meeting room with a motorized damper that could be turned on when heat was needed in the room as well as distribute the heat in the truck bays better. This way the space would not be heated for when not in use. The water in the kitchenette would have to be turned off when not heating the meeting room but this will be set up in such a way as it will not be complicated. (Cost for materials: $241.00, Labor: $420.00, Boating: $10.00).
o Problems with the furnace at the Town Office building on Islesford were also discovered with carbon monoxide. Selectman Beal asks the staff to not enter the basement while the furnace is running. It is recommended that the furnace be replaced. (Cost to be determined).
o Islesford School needs some ductwork relocated in the furnace room and a gauge is not working on one of the three fuel barrels. (Cost to be determined).
• The Board of Selectmen has received a draft policy to prevent unlicensed provision of Emergency Medical Services. The policy is intended to prevent the unlicensed provision of emergency medical services on behalf of Cranberry Isles Rescue. Creating this policy has been mandated by the State of Maine.
• An ambulance driving course is being offered at Mount Desert Fire Department on August 20 and 21. Volunteers are needed by the Town to take this course. If interested please contact Margaret Blank.
• Selectman Beal has been contacted by Cleo and Donna Alley in regard to upkeep of Preble Cemetery at Great Cranberry Island. The Alleys would like to see the fence replaced which is in disrepair. Mr. Beal has obtained an estimate from Richard Gray for cutting tall wild bushes, weed trim bushes and remove stubble from site. A 320’ fence will be erected, hardware installed, and staining the fence as well as disposing of the old fencing. The cost of the estimate is $4,655.00. $3,710.00 is available in the trust fund designated for Preble Cemetery. $1,000 of the estimate from Mr. Gray is for clearing. Volunteers from Unity College recently did some removal of bushes at the cemetery. Richard Beal recommends replacement of the fence at Preble Cemetery.
• Elizabeth Selim asks why there is a cable lying on the ground at the Thrumcap on GCI. This is part of ongoing work to upgrade the cable to DSL.
VII. Adjournment: 11:33 AM
Richard Beal moves to adjourn the meeting. Sally Rowan seconds the motion. Motion passes.

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