September 01, 2010 School Board Meeting Minutes

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Cranberry Isles School Board
Minutes of 1 September 2010

I. Meeting was called to order by chairperson Barbara Meyers at 2:38 P.M. at the Islesford School. Present: Board members Barbara Meyers, Katelyn Damon and Ted
Spurling, Jr.; Superintendent Rob Liebow; Principal Carol MacRae; Selectman Chris Hathaway; Town Facilities Supervisor Eric Dyer; and Jeri Spurling.
II. Voucher was reviewed, approved and signed.
III. Minutes of 23 June 2010 were reviewed and approved (Motion: Barbara; Second: Katelyn; Vote: Yes, unanimously.
IV. Principal’s Report (see also sheet):
A. Carol reports that a new family has moved to Islesford and that with the addition of their first- and second-grader enrollment will be at 10 students. High school enrollment will be at six.
B. Instructional configuration: previously, Donna Isaacs taught the youngers and Lindsay Eysnogle the olders. They now plan for Lindsay to teach math and science and for Donna to teach language arts and social studies.
C. Specialists: to come in afternoons instead of mornings.
D. Donna Isaacs has landed a grant from the Maine Community Foundation. The Islesford School has been awarded $7500 for Downeast Inter-Island Teaching and Learning Collaboration (TLC).
E. Inter-Island Event: to be held on Monhegan September 22-23. Olders to have an extra night and day.
F. Both teachers are in ongoing education (courses this past summer).
G. Cross-country running: has been scheduled, and Cliff Smith will coach again.
H. Tentative meeting dates for School Board.
V. Discussion Items:
A. E-mail Protocol (taken out of order; postponed until after Facilities Update): Regarding a notice distributed earlier, Rob said that it is not permitted to conduct business via e-mail, telephone, fax, etc.; that these media may be used for passive information only. According to the notice, all electronic communication is to be considered a matter of public record with free public access. Ted said that he agrees with public access and disclosure, but that information stored on private
computers is also protected under the Fourth Amendment, and may be subject to court order to be retrieved, and that it may not be reasonable to surrender too much information too soon to any member of the public or press who requests it.
General agreement from this discussion: “Be cautious” with electronic discussions, remembering that they are to be considered public.
B. Update on Facilities Projects:
1. Ceiling renovations by Riverside Lane Corporation: Barbara is concerned about residual dust and possibility of lead content. She said that the contract stipulated that all items be cleaned thoroughly before
returning to the rooms (there had been some discussion previously about dust in hallway and dust in and on desks and other furniture). Rob said that because three weeks had passed since the completion of the project it would be difficult to convince the contractor that residual dust was
entirely from the project—and that it should have already been signed off by the school representative. All agreed to ask Sheila Krasnow to wipe everything down thoroughly.
2. Longfellow School windows: Cranberry Isles School Board — Minutes of 9/1/2010 — page 2
a. Eric Dyer talked about a budget shortfall for the windows (Rob had indicated that the Islesford School ceilings had been under budget and that the surplus could be used for Longfellow School).
b. See sheet dated September 1, 2010.
c. Discussion about price of windows themselves and whether the Town was to purchase, or the contractor. Eric to clarify with contractor, R.L. White & Son.
d. Discussion about how to monitor cost-plus over-runs for unexpected rot, reconstruction, etc.
e. Rob said that we have one fewer high-school student than expected; could move that funding if necessary.
3. Jeri Spurling presented sketches for the proposed entry renovation at the Islesford School: ramp, stair, possible front office—all in keeping with the existing strong architectural expression of the building. Discussion
about added exit from cellar—although as headroom in cellar is less than code will allow, this may not be necessary. Jeri presented two options:
a. Minimal option (Option #1): filling in existing building perimeter at front porch to provide more interior space; and adding a new porch extending 7’-6” beyond that; Ramp and stairs.
b. Option #2 was eliminated at a previous meeting.
c. Option #3: Bring building out 4’ from existing footprint and enclose ramp and stairs: advantage: more interior space; interior ramp could be used as space for instructional purposes.
VI. Action Items: Carol recommended that Amy Philbrook be hired part-time as a Physical Education teacher: 60% day; one day per week, at base salary for teacher.
Katelyn moved to approve a working agreement with Amy Philbrook as P.E. teacher for one year at above pay rate. Seconded by Barbara. Vote: yes, unanimously.
VII. Future Agenda Items: postponed.
VIII. Other Business; Barbara said that the Heliker-LaHotan Foundation did use the classroom at Longfellow School as agreed, and that they request the use of it this fall until the window project begins. They agreed to pay an additional $250. Barbara moved that the board approve; Katelyn seconded; Vote: yes, unanimously.
IX. Adjournment at 4:30
Respectfully submitted,
Theodore L. Spurling, Jr.

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