Board of Selectmen's Meeting Minutes October 06, 2010

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Board of Selectmen’s Meeting Minutes
October 06, 2010
Great Cranberry Island Community Center

Attendance:
Richard Beal, Chairman, BOS
Sally Rowan, BOS
Chris Hathaway, BOS
Eric Dyer, Facilities Supervisor
Denise McCormick, Town Clerk
Nanette Hadlock, Deputy Clerk
Laura Boulton, Island Institute
Malcolm Donald, MAC
Chris White, MAC
David Axelrod
Phil Whitney
Karin Whitney
Tony Frazitta
Jeff Berzinis
Bill Dowling
Elizabeth Selim
Tony Smith, Chairman, Acadia Disposal District
Lee Worscester, Eastern Maine Recycling
I. Call to order: 8:45 AM by Chairman Richard Beal.
II. Review / Approval of Previous Meeting Minutes
Sally Rowan moves to approve the September 07, 2010 Board of Selectmen’s Meeting minutes as written. Chris Hathaway seconds the motion, with a unanimous vote by Richard Beal. Motion passes.
III. Review / Signing Financial Warrants
Warrant # 45: 5,494.26
Warrant # 46: 15,816.26 (school)
Warrant # 47: 8,945.96
Warrant # 48: 192,820.18
Total: 223,076.66
All warrants were signed by the Selectmen.
VI. New Business (taken out of order)
D. Solid Waste Operations and Contract (taken out of order)
The Town is currently involved with a five year contract with Eastern Maine Recycling (EMR) for the transfer and disposal of Municipal Solid Waste (MSW) and Recyclables. The Town pays tipping, fuel, and access fees under the contract. The contract allows the Town to opt out of the recycling portion of the contract. This provision was included in anticipation of the Acadia Disposal District (ADD), of which the Town is a member, finding an alternate and stages of developing their alternative option, and the notice requirement for opting out of recycling through EMR was October 01, extended to October 06, 2010.
Acadia Disposal District has negotiated for the member towns to have a contract with the City of Ellsworth for the transfer and sale of recyclable items. If Cranberry Isles chose to participate in this program, transportation of recyclables to the transfer facility would be paid for independently, as would other member towns. The towns would also pay a portion of the access fee to the City of Ellsworth facility based upon its percentage of total tonnage, including municipal solid waste, being disposed of through the ADD system. Each town would be paid its share of recyclables revenue based upon this same percentage. Under the current contract with EMR, Cranberry Isles gets no revenue from recyclables; however we are able to collect more grades of plastic than the Ellsworth Facility who will only receive #1 and #2 plastic initially. Compaction of recyclables has long been a goal for both the Town and our MSW operators. Compaction would reduce the number of barge trips needed to transport recyclables. It is estimated that a 50% reduction in volume could be realized through compaction (low estimate).
At this time, Cranberry Isles does not own compaction equipment for recyclables.
Some concern is voiced over costs that may arise under the new program negotiated by ADD. Our current contract with Southwest Boat states that an additional fee of $4.00 per mile will be accrued above and beyond the 13.4 mile “base distance” from Northeast Harbor to EMR in Southwest Harbor. Compaction equipment for recyclables would have to be budgeted. Compacted bales may be heavy to process by transfer station attendants, which may require added equipment to be purchased.More space at the Islesford transfer station might be needed, for both equipment and
storage of compacted items. Currently there is approximately 3 ½ years left in the contract with EMR.
Selectman Beal does not favor disturbing existing contracts when possible.
Selectman Hathaway would like to know more information before deciding.
Richard Beal makes motion that we do not change anything at the moment, continue to get facts, figures, whatever over the next year, and consider any recommendations Jeff may be able to give us in a years time of experience, but for now don’t disturb what we have in place. Sally Rowan seconds the motion, with a unanimous motion by Chris Hathaway. Motion passes.
Selectman Beal suggests that any improvements that may be recommended by Southwest Boat or the transfer station attendants be submitted to the Selectmen before December 31, 2010 while there are still some funds available to make any needed improvements at our transfer stations.
Bill Dowling suggests that a schedule of fees for disposal of items that must be paid for by the residents be made available.
VII. New Business (taken out of order)
D. 2010 HHW / UW Collection Day (taken out of order)
A household hazardous waste and universal waste drop off will be held on Friday, October 22, 2010 from 8:00 AM to 12:00 PM at the Islesford and GCI transfer stations. A notice will be posted by the end of the week on both islands. A form will need to be filled out by each resident who is disposing of hazardous waste / universal waste listing items he or she drops off. Some items that will be taken are televisions, computer screens, batteries, pesticides, petroleum based products and more. Any questions should be directed to the town office or Southwest Boat.
IV. Correspondence (taken out of order)
A. Eric Valdina Letter
It has come to the attention of the Town that the furnace at the Town Office needs to be replaced. Carbon monoxide may be leaking from the present furnace, among other needed repairs. The town attorney has sent a letter to Eric Valdina addressing the need for a new furnace. The town attorney has received a reply from Mr. Valdina who states that he is currently “speaking with Eric Dyer, the Town’s Facilities Supervisor, who is obtaining specifics from the company that provided the initial, undetailed estimate so that we (the Family) can make an informed decision before going ahead.” Eric Valdina states by phone that the Family intends to replace the furnace following a second opinion by a private contractor hired by the Valdinas. Currently the rent paid for the town office building is $550 per month; a small increase may occur if the furnace is replaced. The lease for rental between the Valdinas and the Town is not current at this time.
Selectman Beal instructs the Facilities Supervisor to schedule the existing furnace for cleaning and replacement of the damper which is missing at this time. Selectman Beal also asks the Facilities Supervisor to inform Mr. Valdina that the furnace must be replaced in a reasonable amount of time as it is dangerous to the health and welfare of the employees and residents who visit the town office. The town office employees are instructed to not turn on the furnace in its present state. The weather is getting colder and heat will be needed at the facility. This item will appear on the agenda for a special Selectmen’s meeting, which is expected to take place within the next ten days. Items on today’s agenda not discussed will also be addressed at the same meeting.
B. Dan Field Letter
The Selectmen have received a letter from Islesford resident Dan Field in reference to parking boats and trailers at the Manset parking lot. Mr. Field left his boat with trailer in his parking space at the Manset facility over a weekend in September. The boat was towed from the lot by the Town and Mr. Field was required to pay towing and storage to get his boat back. Mr. Field feels that he should have been called about concerns about his boat being in the lot, and also let him know that it had been towed.
Mr. Field suggests that:
1. “Before any vehicle, boat, whatever is towed (unless it represents a safety hazard) the owner be verified and called. Should these attempts not be successful, then a written record be kept of these attempts.”
2. “After a vehicle is towed, then the owner be again contacted, and if attempts are unsuccessful, then written records of these efforts be maintained.”
Mr. Field goes on to suggest that whereas our parking lot is not utilized during the winter, and is in effect a fallow resource, it would make sense that those of us so wishing should be able to store our boats in the lot during the time the lot is effectively not used.
Currently there is a sign at the parking lot stating no trailers or RV’s allowed. The parking application letter states: “Lot Usage – Boat trailers and RV’s are not allowed in the TCI parking facilities. If found in any TCI lot, trailers and RV’s will be towed at the owner’s expense. No exceptions.” Town office employees have had little success in the past when trying to round up owners of offending parked cars, boats and trailers, as well as little success with getting the owner to move the illegally parked vehicle right away. Reasons for this rule have been not to compete with local businesses who store boats and trailers, and also bond requirements on profit made on the property.
MAC member Chris White suggests that it may be time to revisit the policy as we are an island community and boats are a means of travel. At this time the Town is standing by its present rules for storage of boats and trailers in our lots.
X. Adjournment: 11:15 AM
Richard Beal moves to adjourn the meeting. Sally Rowan seconds the motion, with a unanimous vote by Chris Hathaway.
Motion passes.

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