Harbor Committee Meeting Minutes April 28, 2011

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Harbor Committee Meeting Minutes
April 28, 2011
Great Cranberry Island Community Center

Attendance:
William Dowling, Chairman, Harbor Committee
Roy Hadlock, Harbor Committee
Ted Spurling, Harbor Committee
Scott Bracy, Harbor Committee
Norman Sanborn, II, Harbormaster
Phil Whitney, BOS
James Fortune, Administrative Assistant
Nan Hadlock, Deputy Clerk
I. Call to Order: 6:01 P.M. by Chairman Bill Dowling.
II. Review / Approval April 02, 2011 Meeting Minutes
Roy Hadlock moves to accept the April 02, 2011 Harbor Committee Meeting Minutes as written. Ted Spurling seconds the motion. Motion passes.
III. Manset Enforcement Recommendations
James Fortune presents the Harbor Committee with draft #2 of the job description for enforcement at the Manset Facility. In this draft “the Enforcement Monitor would start on (May 27) and end September 25. Pay scale would be $15.00 per hour. Based on 20 hours per week, (should actually be 21 hours per week), the Enforcement Monitor would work 360 hours over the summer. The Town budgeted $12,00.00 in FY 2011; however the Selectmen have increased the scope of the job and have suggested the possibility of using contingency funds, or possible reaming funds from ramp fees, to increase the pay and number of hours that the Monitor is expected to be at the facility. The total budget for the season would be $5,400.00 based on 360 hours for the season. The Enforcement Monitor will be a seasonal Town employee and be a presence for the Town at the Manset facility and divide his/her time between monitoring the parking lot and dock usage. Although the Enforcement Monitor will have the ability to set his/her own hours, the Harbor Committee and the Selectmen will have the final authority on determining the hours worked and to ensure that there will be effective coverage and monitoring of the facility.
Job duties:
a) Canvass the parking lot to make sure that only cars with TCI parking stickers are using the Manset parking lot, (3 x day).
b) Check the dock to make sure that only boats with TCI boat stickers are tying up at the dock.
c) Inform violators of unauthorized use of Town property by leaving a notice of violation with the boat or car owner if present, or with the boat or car. The Monitor will have the authority to ticket boats for violations, with the fine determined by the Harbor Ordinance.
d) When appropriate, arrange to have vehicles towed if they are not authorized to use the Town facility.*
e) Assist in the enforcement of docking and mooring rules and regulations as outlined in the TCI Harbor Ordinance.
f) Immediately notify the TCI Town Office or a member of the TCI Board of Selectmen of any violations or problems that need to be addressed.
* The Town already has a protocol for handling authorized vehicles (those with valid parking stickers for Manset) that are parked in the wrong spot. The person who’s spot is taken can leave their car in the unnumbered temporary spaces in front of the waiting room (Cranberry Cove Office) and notify the Town. The Town will contact the other car owner and tell them that it needs to be moved to its proper spot.”

The Harbor Committee wants to make sure that the Enforcement Officer is covered under any liability insurance available as a Town employee. The Harbor Committee recommends that enforcement should start with a soft approach, to see what the usage is before starting strict enforcement on tie up. The sentiment of the Harbor Committee is that communication is important. If a boat owner is expecting to be longer than allowed at Manset, then the enforcement officer should be notified and permission granted if possible, rather than immediately penalizing with strict enforcement. A published cell phone number for might make this easier on both
parties. It is questioned whether the Enforcement Officer will be able to write tickets and issue fines as he will not be a Harbormaster as the Manset Facility is in another municipality. Selectman Whitney has contacted the Town Attorney in regard to this question. No answer is available at today’s meeting. It is recommended by the Harbor Committee that small boats still be able to tie up between the floats, as long as they don’t block other boats, if the new float configuration allows for this. It is also recommended that the Enforcement Officer try to schedule visits to the dock at times when ferries and charter boats are arriving. The Harbor Committee agrees with the policy set by the Selectmen for a 15 minute time limit for loading and unloading passengers and cargo. The Harbor Committee does not recommend that the Enforcement Officer be allowed to tow boats away from the docks or moorings, but agrees that adjusting lines is ok. In reference to who should be eligible to buy boat stickers for use of Manset Dock, the Harbor Committee recommends that only registered voters, property taxpayers, and excise tax payers be allowed to purchase boat stickers. This year the stickers have already been offered to all parking list individuals, so this recommendation would have to be for 2012 at this point. It is also recommended that the boat stickers be numbered in the future and connected to a boat owner. The Harbor Committee also recommends that the Enforcement Officer keep a log of violations and also activities and enforcement complaint issues.
IV. Docking Fees
The Harbor Committee does not recommend charging docking fees at this time.
V. Town Moorings
It is reported that when the Town bought the Manset Facility, there were three moorings that came with the purchase. To date, the Town has only had two moorings, and is currently down to one mooring. Cranberry Isles is currently paying mooring fees to the Town of Southwest Harbor for two moorings, and also paying Chalmers for yearly maintenance on two moorings in Southwest Harbor. The Administrative Assistant is asked to contact the Chairman of the Southwest Harbor Harbor Committee (Jim Snow) in reference to the missing moorings. The Town also has latitude and longitude markings for two moorings.
VI. Boat Sticker Guidelines
Previously discussed.
VII. Commercial Use Guidelines
The Harbor Committee recommends restricting use of the TCI dock at Manset to those operators who are carrying residents and / cargo to and from the mainland.
VIII. GCI Dock Update
The Great Cranberry Island gangway was placed for use as of today. All main floats are in at GCI, Islesford, and Sutton Island.
It is reported that the two ladders at GCI are broken at the bottom and need to be fixed. It is also reported that the GCI gallows frame is loose and the wave fence is broken. In reference to moorings at GCI that are very close to the floats, the Harbor Committee recommends that the boat owners be asked by the Harbormaster to shorten the scope on their mooring lines.
IX. LCI Dock Update
Phil Whitney asks about the proposed extension of the Islesford Dock. Last year the options presented to the Harbor Committee were all turned down as not acceptable. Discussion of the need for a breakwater in the harbor takes place as the dock extension is not believed to be useful without it. Islesford Harbormaster Bruce Fernald may have an idea for one of the options that was presented. This item is tabled until the next meeting when Mr. Fernald is present.
X. Sutton Island Dock Update
No discussion at this time.
XI. Manset Dock Update
Previously discussed.
XII. Other Business
• Chris White has sent the Administrative Assistant an email advertising metal tread stairs that may be useful for our docks. The Harbor Committee does not recommend replacing our stairs at this time.
• Phil Whitney asks when the next Harbor Committee meeting will be held. The next meeting is tentatively set for Thursday, May 26, 2011 at Islesford.
XIII. Adjournment: 8:02 P.M.
Roy Hadlock moves to adjourn the meeting. Scott Bracy seconds the motion. Motion passes.

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