Harbor Committee Meeting Minutes May 22, 2007

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Harbor Committee Meeting Minutes
Tuesday, May 22, 2007
GCI Ladies Aid Building

Attendance:
Ted Spurling, JR, Chairman
Phil Whitney, Secretary
David Thomas, Harbor Committee
Jen Litteral, Island Institute
Eric Dyer, Island Institute
Malcolm Donald, Municipal Advisory Commission
Nan Hadlock, Deputy Clerk
Bruce Fernald, Harbormaster
Rodney Wimer, Harbormaster
I. Call to order: 2:30 P.M. by Chairman Ted Spurling, JR.
II. Review / Approval 04/24/07 Meeting Minutes
David Thomas moves to approve the Harbor Committee Meeting Minutes as written. Phil Whitney seconds the motion. (3-0 in favor) Motion passes.
Eric Dyer will soon be appointed by the Board of Selectmen to the Facilities Supervisor position. Eric will be stepping down as the Island Institute Fellow for Cranberry Isles. Mr. Dyer is trained in GPS mapping, and is scheduled to do the mapping of moorings for the town. Equipment and a license for the mapping project are encouraged. Estimated cost for the license is $1500.00, and the computer estimated cost is $1000.00, with approximately $400.00 per year maintenance costs after the first year. Jen and Eric will check with the town treasurer to see if funds are available from the initial harbor ordinance grant monies to cover the initial costs.
III. Proposed Warrant Articles
A. Alternate Harbor Committee Members
Jen Litteral presents drafts of two proposed warrant articles for amendments to the harbor ordinance.
• To see if the voters of the Town of Cranberry Isles will vote to amend the Harbor Management Ordinance, Article 3.2.1, Appointment of Harbor Committee Members as follows: The Harbor Committee shall consist of not less than three and not more than five voting members appointed by the Board of Selectmen. The first three members shall serve one, two and three year terms, the forth member will serve a two year term and the fifth member will serve a three year term. In addition, two alternates will be appointed which will serve one year terms and shall have voting power in meetings in the absence of a quorum. Harbor Committee members and alternates shall be voting residents of the Town of Cranberry Isles and shall represent diverse interests in the harbor.
Ted Spurling, JR moves to approve the proposed warrant article, with correction in spelling for the word fourth and to change the word which to who. Phil Whitney seconds the motion. (3-0 in favor) Motion passes.
To see if the voters of the Town of Cranberry Isles will vote to amend the Harbor Management Ordinance, Article 6.4.1, Baseline inspection as follows: All moorings within the Town of Cranberry Isles shall be inspected topside visually and completely underwater to the rock within 365 days from the adoption of this ordinance unless a full inspection has been completed within 365 days from the adoption of this ordinance and documentation of such is provided to the Town Office.
Ted Spurling, JR moves to approve the proposed warrant article as written. Phil Whitney seconds the motion. (3-0 in favor) Motion passes.
Jen Litteral will type the proposed warrant articles and forward to the Deputy Clerk for submission to the Board of Selectmen for consideration.
IV. Islesford Harbormaster
At the May 02, 2007 Board of Selectmen’s Meeting, Bruce Fernald of Islesford was appointed by the Board as Harbormaster.
V. Agenda Responsibility
Jen Litteral suggests setting a proposed agenda at today’s meeting for the next scheduled Harbor Committee Meeting. If new items need to be added before posting, the Deputy Clerk will be notified. The Deputy Clerk has received permission from her supervisor to continue to take the minutes for Harbor Committee Meetings, and to distribute the agendas and minutes.
VI. Designated Responsibilities
A. Harbormaster
Harbormaster Fernald questions whether he is responsible for inspection of docks, floats, piers and wharves in the waters of the Town of Cranberry Isles…., as stated in the Harbor Management Ordinance. Mr. Fernald considers this the responsibility of the contractor who takes care of the floats. Jen Litteral states that this part of the ordinance’s intention was that the Harbormasters could report to the contractors, or owners in the case of private docks, if anything is noticed by the harbormaster to need attention.
Mr. Fernald considers the enforcement of tie-up times at the floats will be enforced gradually. He suggests that if new skiff floats are added that it might be a good idea to provide a place to tie up somewhat bigger outboards for contractors who are working on the islands.
(Section 4.4.2) If any additional skiff floats are added the initial regulations will be set by the Harbor Committee.
Neither harbormaster has arrest powers, and in the event of consumption of alcohol on tied-up boats, or operating under the influence, the Coast Guard will be called.
Jen Litteral will draft job descriptions for the Harbormaster and the Harbor Committee to present to the Board of Selectmen for consideration.
B. Harbor Committee
• Jen Litteral and Chairman Spurling will continue to work on a one page document with simple guidelines for inspection of moorings, a list of mooring inspectors, and an inspection data sheet. It is suggested by the Harbor Committee that this document be sent to all registered boaters within the Town of Cranberry Isles. Eric Dyer will work on a synopsis of the Harbor Management Ordinance, and mooring registrations requirements are also suggested as part of the mailing.
• It is suggested that stencils be ordered for tie-up limits to be painted on the floats. Eric Dyer will follow up with this suggestion.
Priorities at this time for enforcement of the Harbor Management Ordinance are:
1) To list the existing moorings within the Harbor Limits.
2) To educate the Harbor Users on the rules and regulations of the Harbor Management Ordinance.
C. Board of Selectmen
• The Board of Selectmen will read the minutes of the Harbor Committee Meetings, and will consult with the Harbor Committee over the use of docks, piers, slips, floats, moorings, and marine activity within the harbor limits.
• The Board of Selectmen shall give or deny permission for concessions operated on a commercial basis at any Town owned dock, pier, float or boat ramp.
• The Board of Selectmen shall listen to appeals and either affirms, modifies, or sets aside the decision, order, rule, act, or failure to act of the Harbormasters, only if such is not supported by any facts, or is clearly contrary to the intent and specific provisions of the ordinance.
• The Board of Selectmen will take recommendations from the Harbor Committee for the position(s) of Harbormaster(s) and will appoint the Harbormaster(s).
• The Board of Selectmen will take recommendations from the Harbor Committee on the construction of piers, wharves, breakwaters, marine railways, or bulkheads within the harbor waters of the town.
D. Town Office
The town office will:
• be responsible for the notification of Harbor Committee meeting dates and locations and agendas shall be posted in the post offices located on Great Cranberry and Little Cranberry Islands.
• collect and distribute the written records of all proceedings and provide them to the Board of Selectmen.
• keep a list of qualified contractors for mooring inspection, simple guidelines for self-inspection of moorings, and the mooring report. Completed and signed mooring reports will be kept on file at the town office.
• answer questions from the public in reference to the Harbor Management Ordinance, or to direct questions to the appropriate authority.
• maintain a waiting list should a harbor be determined by the Board of Selectmen, the Harbormaster(s) and the Harbor Committee to have reached capacity.
• order the appropriate forms, signs, etc. for implementation of the Harbor Management Ordinance, as directed by the Board of Selectmen.
• maintain copies of any written notices of violation as permanent records and in the case of a Civil Violation Complaint and Citation, copies shall be forwarded expeditiously to the District Attorney for Hancock County.
• will collect applicable fines, reasonable attorney fees, court costs and any other relief to which it may be entitled.
• will distribute and maintain on file any records of any appeals to the Board of Selectmen, meetings of the Harbor Committee, and any Harbor related correspondence.
E. Harbor Users / Mooring Owners
Priority at this time is for harbor users to become aware of and abide by the harbor ordinance.
VII. List of Qualified Contractors
A preliminary list of qualified contractors for mooring inspection is presented by Jen Litteral. Other contractors may be added to the list in the future.

Ted Spurling, JR, Islesford (207) 244-7408
Roy Hadlock, Islesford (207) 244-3132
Matt Knox, Seal Harbor (207) 276-9350
Ken Eaton, NE Harbor (207) 276-5494
Doug Beal, SW Harbor (207) 244-3506 or (207) 244-3971
Ocean House (Josh), Manset (207) 244-4024
Wesley Bracy, JR, GCI (207) 244-3935

VIII. Simple Guidelines for Self Inspection of Moorings
Simple Guidelines for Self Inspection of Moorings will be discussed at the next Harbor Committee Meeting.
IX. Signage
Previously discussed in section VI, B.
X. Schedule Harbor Committee Meeting
The next meeting of the Harbor Committee is tentatively scheduled for Wednesday, June 20, 2007, 2:30 P.M. at Islesford.
The proposed agenda includes:
• Mapping project
• Job descriptions (Harbormaster and Harbor Committee)
• Simple Guidelines for Self Inspection of Moorings
• Mooring Data Sheet
• Budget
• Signage
• Mailings
XI. Other Business
No further business at this time.
X. Adjournment: 4:05 P.M.
David Thomas moves to adjourn the meeting. Phil Whitney seconds the motion. (3-0 in favor) Motion passes.

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