School Board Meeting Minutes October 05, 2011

<<< Return to School Committee-Minutes Selection Page

Cranberry Isles School Board
Minutes of 5 October 2011

I. Meeting was called to order by chairperson Barbara Meyers at 1:00 P.M. at the Superintendent’s Office, MDIHS. Present: School Board members Barbara Meyers, Kate Chaplin and Ted Spurling, Jr.; Principal Carol MacRae; Superintendent Rob Liebow; Selectman Phil Whitney; Administrative Assistant Jim Fortune; Contractor Ben Fulves.
II. Approval of Voucher: Reviewed and signed by Board members.
III. Approval of Minutes of 22 June 2011: Motion to approve by Barbara Meyers; Second by Kate Chaplin; Vote: Yes, unanimously.
IV. Update on Maintenance Projects: Ben Fulves led the led the discussion and review.
A. Funds available ($128,000) do not meet Ben’s estimates of needed projects.
B. Design work is needed to help determine further expenses.
C. Lights have been installed in basement of Longfellow School.
D. Ben received blueprints form Chris Wriggins, architect for the teacher’s apartment above the Islesford School in the early 1990s. Ben will copy and distribute these to board members and others. Ben said that this is a one-page drawing, with floor plans and perhaps some elevations.
E. Barbara said that we should have “as-built” drawings for both school buildings.
1. Ben said that we had talked about pooling this with design for other needs for buildings (landings, fire escapes, boiler room, exit signs, etc.) These also need to be shown on a drawing for Fire Marshall to grant permit.
2. Ben asked whether the cost of drawings would be higher than the threshold allowed to avoid putting them out to bid (approx $1200). Phil said that the threshold is $5000. Rob said that a cost higher than $7500 would require bid process. Kate said that we should go ahead and authorize this.
F. Discussion about explaining to taxpayers the possible re-allocation of maintenance funds. Kate and Barbara said that there is no legal need, but that we have an obligation to communicate this by way of posted letter. Rob said that we should explain at Town Meeting, and should freeze the funds until then. Kate said that she was in favor of holding it until then.
G. Ben said that the fire escape at Longfellow, and the first-floor exits and wiring there, are high-priority. Rob agreed that critical safety needs should come first.
1. Kate said that there has been enough discussion. Addressed to Ben, she said, “Can we make the first-floor entrance at Longfellow happen?” Ben said yes. Kate said that we should make safety issues priority. Discussion about second-floor fire escape, Longfellow.
2. Barbara said that a design for exterior fire escape at Islesford could transfer to Longfellow. She said that we need to address the Islesford fire escape. Kate: Can we get design for this? Ben: Are we asking an architect to design only an exterior staircase, or a re-design of the rear of the building with interior staircase? Kate: Both. Immediate need for exterior staircase, and long-term design as well. Preferable to re-use Islesford staircase at Longfellow, but…
3. Barbara said that the Longfellow School gets used often; we should repair fire escape. Ben said that according to Dennis Riley (engineer with Lanpher and Associates) we need to stiffen the stringers as well as upgrade handrails.
4. Ben: Water intrusion at top door, Longfellow fire escape. Replacement of door, sash, etc, should be incorporated.
5. Ben: has the drawings by Dennis Riley of fire escape remedies, and requested that he be allowed to pursue proposals for this.
6. Barbara: The core list is: Boiler and electrical at Longfellow; Second-floor exit Islesford; First-floor exits.
7. Budget: $128,000 minus what we have spent during the summer.
8. Kate: Ben doesn’t need micro-managing from the Board; he has the expertise to manage getting these done.
9. Ben said that he will provide a spreadsheet for work to date.
10. Rob: Should confirm numbers with Nancy Thurlow (Financial Officer).
H. Ben: Three design projects in question:
1. Second-floor staircase, Islesford:
a. Short-term code compliance.
b. Long-term, incorporating other needs.
2. Boiler room redesign, Longfellow.
3. Fire exits, Longfellow:
a. First-floor.
b. Second-floor metal staircase.
4. Ben recommended proceeding with:
a. First-floor fire exit, Longfellow.
b. Remedies on metal fire escape, Longfellow.
c. Provide Board with spreadsheet (actual vs. estimated costs).
I. Estimates by Ben:
1. Electrical, Longfellow: $6500.00
2. First-floor exit, Longfellow: $5500.00
3. Repairs, metal staircase, Longfellow: $4000.00
4. Second-floor door, Longfellow: $2000.00
5. Proposals vs. bids: Ben said that this depends on the amount involved. He said that some contractors find bids easier than proposals. He said that he can compose something very “bid-like”. Kate said that it is important to get these done, and to consider remainder of projects over a two or three year period.
6. Ben: ultimately, what would be most useful to present to Selectmen?
V. Action Items:
A. Student Transportation: Vehicle Purchase Guidelines.
1. Carol: Where to obtain funds? REAP may not be available for this.
2. Discussion about hiring someone rather than purchasing vehicle.
a. As-needed basis perhaps not as reliable as every day obligation.
b. Job-sharing?
3. Amount? Up to $5000.00
4. Advertisement to be placed, seeking donation of reliable car. Prefer mini-van.
5. Rob suggested we pursue getting a car, that if we advertise for drivers we will get into fingerprinting, background checks, etc.
B. Request from Futures Group for Continued Use of Longfellow School: The Board dealt with this in previous meeting (intent to upgrade exits, etc., for continued use by Futures Group).
VI. Other Business:
A. Safety of Commuting Students.
1. Protocol for embarking/disembarking/waiting on dock.
2. Children to board first at Great Cranberry; disembark first at Islesford.
3. Paint signs.
4. Kate to write letter to Beal and Bunker.
B. Principal’s Report (See sheet by Carol MacRae):
1. Physical Education Teacher doing very well (Emily Wright).
2. Great to have Donna Isaacs back.
3. Islesford Neighborhood House: Cory Duggan responded to Carol about the request to use the building, largely for after-school program for commuting students. The Neighborhood House board agreed to the request, at no charge, but would appreciate some donation.
4. Inter-Island Event to Matinicus was a great success.
5. Wonderful staff retreat before school started. More meetings have been set up with help of PolyCom.
6. Professional Development: Both teachers were involved over the summer.
7. Cross-country running team: Coaches Cliff Smith and Melissa Amuso. The one student competing (8th grade) runs with the Mount Desert team.
8. School enrollment: 12 students, 10 of whom are in grades Kindergarten through grade 4.
VII. Future Agenda Items:
A. Shaping budget proposals for maintenance/repair.
B. Donations to Islesford Neighborhood House Association.
C. Car update.
D. Evaluation of Superintendent.
VIII. Adjournment: 3:20 P.M.

Respectfully submitted,
Theodore L. Spurling, Jr.

<<< Return to School Committee-Minutes Selection Page