School Board Meeting Minutes October 27, 2011

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Cranberry Isles School Board
Minutes of 27 October 2011

I. Meeting was called to order by chairperson Barbara Meyers at 2:30 P.M. at the Superintendent’s Office, MDIHS. Present: School Board members Barbara Meyers, Kate Chaplin and Ted Spurling, Jr.; Principal Carol MacRae; Superintendent Rob Liebow; Selectman Phil Whitney.
II. Approval of Voucher: Reviewed and signed by Board members.
III. Approval of Minutes of Previous Meetings:
A. Minutes of 5 October 2011: Motion to approve by Barbara Meyers, with one addition: Change IV. F., second sentence, to read, “Kate and Barbara said that there is no legal need, but that we have an obligation to communicate this by way of posted letter.” Second to the motion by Kate Chaplin. Vote: Yes, unanimously, as amended.
B. Minutes of 27 July 2011: Motion to approve by Kate. Second by Barbara, with amendment: State that the recordings by Ben Fulves of summer meetings about building maintenance will be available through the Town Office. Vote: yes, unanimously, as amended.
C. Minutes of 21 July 2011: Motion to approve by Barbara, with amendment that recordings by Ben Fulves will be available through the Town Office. Second by Kate. Vote: yes, unanimously, as amended.
D. Minutes of 14 July 2011: Motion to approve by Kate. Second by Barbara. Vote: yes, unanimously, with amendment to state that recordings by Ben Fulves will be available through the Town Office.
E. Minutes of 6 July 2011: Motion to approve by Barbara. Second by Kate. Vote: yes, unanimously, with amendment to state that recordings by Ben Fulves will be available through the Town Office.
F. Minutes of 29 June 2011: Motion to approve by Kate. Second by Barbara. Vote: yes, unanimously, with amendment to state that recordings by Ben Fulves will be available through the Town Office.
IV. Updates:
A. Maintenance Projects: None at this time (Ben Fulves not present).
B. Boat Procedures for Commuting Students: Kate said that she has spoken with Ted the deckhand on the mailboat, and with James Bunker about safety issues and has made them aware of the School Board’s concern for safety. Kate has also talked with Gail Grandgent about procedure and will draft a letter to Beal and Bunker. Carol offered to make signs for the new safety procedure, which involves “Kids on first, before anybody gets off.” Ted Spurling said that this policy may create an overloading problem at times.
C. School Vehicle: Carol said that she has received two good options from a local dealer:
1. Out of Town Auto, Ellsworth: 2002 Subaru Forester, standard transmission, 189,000 miles, $4500.
2. Out of Town Auto, Ellsworth: 2001 Subaru Forester, standard transmission, 213,000 miles, $4000.
3. Kate and Barbara said that they would prefer option #1, the 2002, and ask for reduced price, that this could be considered a deduction for the auto company.
4. Ted said that he would prefer the 2002 of these choices, but would rather abstain due to ambivalence about the purchase.
5. Carol to talk with Out of Town Auto, and has authority to purchase.
V. Discussion Item: Donation to Islesford Neighborhood House Concerning Building Use for After-School Care: Carol said that she has talked with Cory Duggan of the Neighborhood House about the anticipated use, approximately one-half hour per day after school, and three of these days are already Library days for the students. She said that Cory told her that he would not discourage a donation but the Neighborhood House does not expect it due to the low anticipated use. Kate suggested postponing decision on donation until the cost is more evident, but that we do intend to donate something.
VI. Action Item: Approval of Crisis/Hazard Management Plan: Carol said that we are not ready for action on this. She has been in discussion with Katelyn Damon, Rescue Service Chief and Emergency Preparedness Agent for the Town of Cranberry Isles. Carol recommends postponing action until next meeting.
VII. Other Business:
A. Longfellow School, gutter over ramp. As this should be a small job, general agreement (no vote) to hire local carpenter. Barbara to contact Jesse Jameson.
B. Kate asked if there is a PolyCom on Great Cranberry Island. Barbara said yes. Kate said that meetings should be made public to people on both islands via PolyCom. Barbara agreed that it is important, but that it may be a problem having split-screen from three locations. Kate asked about who can set this up. Rob said that Norm Hill, technician for the MDI School System, could do this. Carol said that Norm will be coming out to the island next week and perhaps could instruct also on Great Cranberry. Carol said that it would be better to start School Board meetings at 3:00 P.M. in order for teachers as well as the public to attend, as the PolyComs are located at the school buildings. Carol will contact Ingrid Gaither of the Cranberry Isle Library.
C. Principal’s Report (see sheet dated October 26, 2011): Carol said that things are going well at school and gave a brief overview of assessment exams; TLC (Teaching and Learning Collaborative); Teachers’ Conference; Student Council election; Cross-country team.
VIII. Future Agenda Items:
A. Approval of Crisis and Hazard Management Plan
B. Maintenance Projects Update
IX. Executive Session Pursuant to 1 M.R.S.A. § 405(6)(A): Personnel Evaluation: The Board entered Executive Session at 3:25 P.M. and left the Session at 3:35 P.M.
X. Adjournment: 3:35 P.M.

Respectfully submitted,
Theodore L. Spurling, Jr.

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