Board of Selectmen's Meeting Minutes March 16, 2012

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Board of Selectmen’s Meeting
March 16, 2012
Islesford Neighborhood House

Attendance:
Richard Beal, BOS
Phil Whitney, BOS
Christopher Hathaway, BOS
James Fortune, Administrative Assistant
Denise McCormick, Town Clerk
Nanette Hadlock, Deputy Clerk
Katelyn Damon, MAC

I. Call to Order: 8:28 A.M. by Chairman Richard Beal.
II. Election of Board Chairman
Richard Beal is elected Board of Selectmen Chairman for 2012.
III. Review / Signing Financial Warrants
The Selectmen question the amount of a snow plowing bill at Manset by Doug Gott. The Administrative Assistant will contact Mr. Gott for an explanation of the invoice for seven plowings this year at the Manset lot for a total of $840. The Treasurer is instructed to hold payment until an explanation is received.

Warrant #11: $ 5,483.22
Warrant #12: $ 4,407.86
Warrant #13: $ 16,011.18
Total: $ 25,902.26

The Administrative Assistant is requested by the Selectmen to contact RJD Appraisal to request a proposal for a revaluation for 2013.

The Board of Selectmen has received a request, dated March 13, 2012, from Bangor Hydro Electric Company for approval to expand their access to posted roads to include the provision of service to new customers as well as some isolated reliability recovery projects that are currently part of their capital plan. Richard Beal signs the letter of approval on behalf of the Board.

The Board of Selectmen agrees that the Cranberry Isles roads do not need to be posted for banning heavy loads at this time.

The Board of Selectmen has received a communication, dated March 01, 2012, from the State of Maine Department of Transportation who is beginning to identify transportation needs for the State Fiscal Year 2014-2015 Capitol Work Plan which will be submitted to the Maine State Legislature in early calendar year 2013. The deadline for submitting needs is April 23, 2012. The communication has also been forwarded to the Chairman of the Municipal Advisory Commission for consideration. A vehicle accessible dock at the Manset Facility is one project idea that may be considered.
IV. New Business
a. Set a Date for a Special Town Meeting
The Selectmen were considering setting a date for a special Town meeting to replace Chris Hathaway who has agreed to fill the Selectman seat until his departure from the state this year. Mr. Hathaway plans to be here until sometime this fall. No action is taken on setting a special Town meeting date at this time.
b. Solid Waste Contract Review
Selectman Beal has asked Dan Lief to do an independent review of the current solid waste contract with Southwest Boat. The voters did approve the budget for the increase in the contract amount, but the general sentiment at the meeting was that more information is needed to justify the amount. Selectman Hathaway agrees that the Town does need solid clarification of what we are paying for in the
contract, especially with the metals. Southwest Boat has been notified that Dan Leif, the Town Attorney, and the Town office staff will be working on this beginning next week. A public hearing may be scheduled in the near future.
V. Other Business
• The Administrative Assistant has received a request, dated March 13, 2012, from Steve Keblinsky of Downeast Sailing Ventures. Mr. Keblinsky is requesting to continue use of the TCI Manset Dock for picking up passengers with the “Surprise” for 2012. Phil Whitney asks if Downeast Sailing Ventures is serving any transportation needs to and from the Cranberry Isles. If so, he would be supportive of this use. Chris Hathaway suggests that charging a fee for use of the dock may be in order. TCI is considered owners of a private dock in the Town of Southwest Harbor. Should the Town open up our Manset Dock to tour boats? Are there SWH Planning Board issues with allowing this type of use? Richard Beal suggests that the TCI Harbor Committee should meet and advise on whether to allow Mr. Keblinsky to continue using our Manset Dock, and with or without a fee. Mr. Beal will also consult the Town Attorney in regard to this request. No problems were identified by the TCI Dockmaster with Downeast Sailing Ventures in 2011.
• Richard Beal reports that Beal & Bunker has requested a proposal for the early AM and late PM commuter boat contract. The Administrative Assistant is requested by the Board of Selectmen to send the information to Beal & Bunker. Mr. Fortune reports that both current commuter boat operators are interested in continuing the contract when awarded. The shoulder season contract with Karl Brunner will need to be extended to cover August 30 through October 14, 2012, when the summer service ends. There has been an advertisement placed in the local newspaper for interest. Deadline for interest is April 30, 2012. Bid documents will be on the BOS agenda for April for approval. Submitted bids are hoped to be reviewed at the June BOS meeting, with award of bids at the July BOS meeting. Selectman Hathaway suggests ample time to review the bids and possible community feedback.
• The Administrative Assistant has contacted Courtney Chaplin in reference to the deadline for the completion of a new Sutton Island Float. Mr. Chaplin has assured that the float will be complete by the deadline of April 01, 2012. The float will then be inspected before the actual launching on or around April 15, 2012.
VI. Audience Communications
• Selectman Whitney asks the Administrative Assistant if there was a deadline placed on completion of the dock repairs at Great Cranberry Island. James Fortune reports that a deadline was not set; he will contact Jeff Berzinis in regard to a time frame for completion.
• Richard Beal will continue to try and reach Dennis Dever to see if he is interested in serving as back up Harbormaster for Cranberry Isles and to continue as Dockmaster at the Manset Facility.
• Richard Beal will contact the Town Attorney to see if there is any news on the follow up research of the Sutton Island Paths.
• The Municipal Advisory Commission (MAC) is tasked this year with further research on the future use of the Manset Facility.
VII. Adjournment: 9:16 A.M.
Richard Beal moves to adjourn the meeting. Phil Whitney seconds the motion, with a unanimous vote by Chris Hathaway. Motion passes.

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