School Board Meeting Minutes February 16, 2012

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Cranberry Isles School Board
Minute of February 16, 2012
I. Meeting called to order at 3:12 pm at the Principals Conference Room, MDI High School. In attendance: School Board members: Barbara Meyers (BM) and Kate Chaplin (KC). Absent: Ted Spurling. Superintendent Rob Leibow, Prinicpal Carol MacRae, Selectman Phil Whitney.
Community members: Ben Fulves, Ingrid Gaither. Joining via PolyCom from Islesford despite technical difficulties: Teachers Lindsay Eysnogle, Donna Isaacs, community members Melissa Amuso, Katelyn Damon
II. Voucher approved. (BM moved, KC 2nd, unanimously approved)
III. Minutes approved (KC moved, BM 2nd, unanimously approved)
IV. Principal’s Report:
A. Valuable learning time between Christmas and April – critical for kids. They are very motivated and inspired in the face of challenging and meaningful work.
B. Proposed 8th grade trip: New York City for April, week prior to April vacation – (see attached details) BM: Both teachers on field trip? Is it necessary? Carol: Lindsay not as easy going to New York without someone else who knew the city better. Feel both teachers critical in bringing together curriculum and sights. Confident that there is solid
backup for younger kids while they’re there. This is Art’s week at MDES. Lodging with friends? Staying at a private home – any legalities with having kids stay there?
Permissions will be signed. Kate: Need for community fundraising? Carol: REAP funds will pay for trip. Kate: Recommends that the students create some sort of community presentation afterwards to talk about their experiences.
C. Inter-Island Boston trip: 3-8th grade trip planned for May.
V. Review and approve maintenance proposal. One proposal received from Jim Amuso.
Insured and willing to be finger-printed. $30 per hour. Carol has a positive impression of his enthusiasm, reliability, and cooperation. Ben: Based on resume, not as much experience in the areas of plumbing, electrical work – wants to make sure he will call service providers, not learn on the job. Kate moved to approve one-year contract to hire Jim Amuso for the maintenance service contract. BM 2nd. Unanimously approved.
VI. Maintenance update.
A. Ben: Quick status report – two projects underway – metal staircase remediation. Work has been completed. A few small adjustments Ben would like to make. Invoice has been
approved. Electrical hazard remediation work in basement: went very well, beyond what we expected he’d get to. Much safer. Invoice has been approved. Both projects came in
close to estimated amounts. Two new projects on the list: proper switching and lighting in school. Would like to hire Jay Peruzzi for third phase. Deck outside back door of Longfellow: needs repair. Will be putting out to bid. Next highest priority.
B. Solicited bids for architects to do 8 or 9 design projects. Three bids received: Jeri Spurling ($8400), Stuart Becker ($28,000 plus $21,000 potential consulting costs), Mike Sealander ($14,800). Fixed price bids based on a time estimate. Need to confirm that their time estimates are firm. Ben concerned that Jeri’s price is too low and underestimated the amount of time required. Melissa Amuso suggested deliberately low in interests of community savings. Barbara: other two bidders – what questions would you have for them? Ben: Stuart has provided the most detail in what he’s going to provide (actually cut and pasted the bid specs). Neither of the other bidders did that. Not enough info in the other bidders to go to contract with – will need to clarify. Cause for concern that there’s not enough information. Two types of consultant work needed:
electrical work and structural engineering to determine the electrical systems there.
Barbara: Is Jeri traveling? (Yes – due back soon) Ben: She says that she will start March 1, completed by May 1. Would be great to take care of it in eight weeks. Rob: Obligated to go with lowest bid unless glaring problems. Barbara: Move that we accept bid from Spurling Design. Kate: 2nd. All in favor. Ben to discuss with Jeri scope of work in detail and draw up letter of agreement.
C. Some discussion on transportation on Cranberry to get workmen to the school: Logistics of having a vehicle on Great Cranberry for contractors. Need for a contact person at
Longfellow School. Caretaker needed who’d be a contact and provide transportation.
Ben: While he understands value of supporting community members, doesn’t want to be constrained to hiring JUST island labor. Katelyn: There are two islands – contractors on
both. Phil: Hire locally whenever possible. Barbara: We’re on that page. Kate: strike a balance between local support without compromising quality or adding costs. Carol to
put together a job description for caretaker, Barbara to put out feelers with local folks.
Ben to add a few bits to the job description.
VII. Other business.
A. Letter regarding transportation from Ingrid Gaither requesting a school boat that isn’t reliant on public transportation or restricted by schedule which can make for a long day, especially for younger students. Would like to explore the possibility of using a dedicated school boat, such as Cadillac Boat. Barbara: as a parent, understands issues of safety and time involved in the commuting. As a school board member, concerned about the price. Concerned about whether or not the boat would be sufficient for what we’d like it to do. How far do we need to go to equalize the experience in the two parts of the town? Ingrid: how would this affect families moving onto the island? Two issues: questions about the safety of the boat, reliability of the captain. Cost: significantly higher? Rob: Has total faith in Josh Gray as a captain, boat is well-maintained, but smaller boat, not necessarily suitable in rough seas. Concerns: not Coast Guard inspected (not that that solves problems), but at least with a larger boat, inspectors are involved.
Inspections not happening with a six-passenger boat – no check and balance. Also, one person crew – in case of emergency, not a second person to assist. Limited to six people. Someone on a non-inspected boat is not subject to random drug test (Rob: NO intent to implicate Josh, and nothing against Cadillac or Newman Gray, just making a point). From an insurance point of view – technically there is coverage, but not supported as it increases exposure, therefore increases rates, and school board would be responsible for maintenance updates. What about Steve Pagels boat? Inspected. Lindsay: would we continue monitor? If boat accommodation takes kids away, also giving up an hour after school to be social. Unfortunately, must table discussion until later.
B. Town Meeting: presentation – Barbara to present where we’ve been, introduce Ben, who would discuss projects. Rob to fill in gaps.
VIII. Meeting adjourned: 4:50 pm

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