School Board Meeting Minutes May 16, 2012

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Minutes from the Cranberry Isles School Board Meeting
May 16, 2012

Prior to meeting – Jeri wanted to publicly say thanks for the opportunity to work on the two buildings. She really enjoyed working on the project.

I. Meeting called to order at 6:20 pm at the Ashley Bryan School.
In attendance: School Board members, Barbara Meyers, Katelyn Damon, Kate Chaplin, Principal Carol MacRae, Superintendent Rob Liebow, Assistant Superintendent Joanne Harriman. Community members: Jeri Spurling, Ben
Fulves. Via skype from Great Cranberry Island: Ingrid Gaither, Phil Whitney.
II. Discussion and possible Action Items:
a. Building Maintenance – Ben Fulves: list of architectural drawings.
Wanted to note that the board will be making decisions about things that will be standing thirty years or more. Will have to resolve some specific issues before moving forward on safety projects. Use issues associated with Longfellow School that haven’t been addressed since he wasn’t asked to do so. If it’s the board’s intention to open the school, they’ll need to address those issues. Has not been asked to
do a comprehensive safety assessment of the Ashley Bryan School building. Review of list of architectural drawing requests.
b. Back staircase at ABS: two possible solutions: basic – extend stair straight out towards road, using existing footings ($29,000).
Comprehensive: enclose staircase, bump out and add office/meeting space, better teacher’s area ($100,000-$200,000).
Third option: enclose existing staircase area – add deck towards back. ($78,000)
BM: What we’d like to do, what we have to do, and what we can do.
If there was no teacher in the apartment, can we use that space for flexible classroom space? RL: Without two egress spaces. No. KC: Front of the building renovations to add space combined with back staircase to solve both problems? BM: hold off on decision until next meeting.
c. Longfellow School – need to create stairs to basement. Stairs would compromise entry way. Need to redesign to allow for more open entry and stairs. Discussion followed on some design options to access basement without compromising entry. BF: How restrained is the school in terms of using the town office space? RL: The town OWNS the building, the School Board has authority for the use of the space. BM: What was the process that created the town office? School board meeting, town meeting, or understanding? PW: Probably just an agreement. His best guess is that the school has total authority over whether or not the town can use that space anymore. BF: can we have a couple of configurations that incorporate staircase, baththroom, kitchen space, entry way? JS: Not touching the second floor stairs, yes. More discussion on town office
space – doesn’t have to remain as such. KD: currently used as
storage? BF: Only a file cabinet in it. Ball park on when it
happened? PW: Selectmen may be in agreement to give it back to the school. RL: Residents can put together a warrant article if they want to give it back.
III. Technology concerns: BF: Spoke with teachers who can meet after school, Monday, Tuesday, or Thursday evenings to assess technology needs and options. Recommended Andy Anderson to meet with teachers to assess safety, design issues and give feedback.
IV. Other Business:
a. BF: Remote alarm monitoring system that notifies service of low
temperature alarm, fire?
b. Telecommunication needs at Great Cranberry – Polycom and movi are not easily compatible. Need to figure out bridge. Maine Seacoast Mission is not at this point putting a polycom system for telemed on GCI pending island’s demonstrating a need for it. Island Institute looking into tanberg system.
c. Search for new principal. Interview prior to next Thusday’s meeting.
1:30. Questions going out to teachers/families.
d. Approval of Minutes from 4/27: KD moved to approve, BM 2nd
unanimously approved.
V. Meeting adjourned 8:34 pm.

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