September 04, 2012 Board of Selectmen's Meeting Minutes

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Board of Selectmen’s Meeting Minutes
September 04, 2012
Islesford Neighborhood House

Attendance:
Richard Beal, Chairman, BOS
Christopher Hathaway, BOS
Phil Whitney, BOS
James Fortune, Administrative Assistant
Denise McCormick, Town Clerk
Nanette Hadlock, Deputy Clerk
Katelyn Damon, MAC
Anna Fernald
Deborah Brooks
David Brooks
Judith Petrovitch
Joseph Delafield
John Knott
Gail Carr
Trinx Howard
Sheryl Sholl
Joanne Thormann
Blair Colby
Dennis Dever
Helen Merrill
Richard Dudman
Sally Parrish
James Parrish
Jack Miller
Ellie Miller
Sally Rowan
Janet Houghton
Ingrid Gaither
Barbara Bryant
I. Call to Order: 8:30 A.M. by Chairman Richard Beal.
IV. New Business (taken out of order)
E. Mosquito Control
A letter dated August 30, 2012 from Joseph L. Delafield has been received by the Selectmen. The letter requests that the BOS seek to institute an effective program of mosquito control on Little Cranberry Island. A mosquito petition, dated August 25, 2012, has also been received by the BOS with over ninety signatures of residents of Islesford for at least part of the year. The petition requests, earnestly and fervently, that the Town of Cranberry Isles undertake as soon as possible an effective program of mosquito control in the interests of public health and safety, economic wellbeing, and citizen comfort. Mr. Delafield states at today’s meeting that whatever is to be done should do no harm to lobsters and fishing in general. Mr. Delafield reports that the coastal New Hampshire and the Florida Keys use BTI pellets that work on the guts of the mosquito larvae and does not affect crustaceans, only black flies and mosquitos. BTI pellets are considered a larvacide as opposed to an insecticide. The New Hampshire company Mr. Delafield found is Dragon Mosquito Control of Stratham, New Hampshire. The Florida company is Clark Mosquito Control. The BOS suggests that the Town staff research available options for mosquito control. Letters on Town Stationary to be sent to the Florida and New Hampshire companies, as well as the University of Maine for recommendations on control methods, costs, risks, timing, legality, etc. A proposal is hoped to be ready for voters to decide for the April 2013 annual Town meeting. Phil Whitney suggests a public hearing be held before the Town meeting. Chris Hathaway questions whether permission from property owners would be required. Richard Beal thanks Joe Delafield on a well-organized introduction to this issue.
II. Review / Approval of Previous Meeting Minutes
The location of the proposed dry hydrant on GCI is across from the David Bunker property near the fire pond.
Phil Whitney moves to approve the August 13, 2012 Board of Selectmen’s meeting minutes as written. Richard Beal seconds the motion, with a unanimous vote by Chris Hathaway. Motion passes.
III. Review / Signing Financial Warrants
Warrant # 38: $ 5,268.26
Warrant # 39: $ 36,818.85 (school)
Warrant # 40: $ 6,804.64
Warrant # 41: $ 20,719.96
Total: $ 69,611.71

All warrants were signed by the Selectmen.
IV. New Business
A. TCI Commuter Ferry Contract: Bid Selection
Bids were opened at the August BOS meeting. Three bids for a three year contract were received and turned over to the Municipal Advisory Commission for recommendation.
Bids:
Steve Pagels (option #1, winter service) $47,355 2012-2013
$49,723 2013-2014
$52,208 2014-2015

(option #2, summer service)2012-2013
2013-2014
2014-2015
(option #3, both seasons)
Single operator
$66,495 2012-2013

$69,819 2013-2014

$73,310 2014-2015

Karl Brunner (option #2, summer service)
$ 8,925 2013

$ 9,163 2014

$ 9,400 2015

Andrew Keblinsky (option #3, both seasons)
$52,780 2012-2013 Single operator
$52,780 2013-2014
$52,780 2014-2015

Two additional trips were added to the contract specifications to include Patriot’s Day and Martin Luther King Day.

Richard Beal moves to set aside $10,000 of the Selectmen’s contingency fund to be held only for boating contracts. Phil Whitney seconds the motion, with a unanimous vote by Chris Hathaway. Motion passes.

Richard Beal moves to approve Karl Brunner (summer season) and Steve Pagels (winter season) for the three year commuter contract, to include the information from the MAC for public information. Phil Whitney seconds the motion, with a unanimous vote by Chris Hathaway. Motion passes.
The Administrative Assistant has one copy for the BOS to sign. The Town Clerk will certify a copy for the Town.

At the March 2013 annual Town meeting, voters approved $500 for human service donations to be chosen at the discretion of the Board of Selectmen.
Richard Beal moves to donate $200 to the American Red Cross and $300 to the Southwest Harbor ambulance. Phil Whitney seconds the motion, with a unanimous vote by Chris Hathaway. Motion passes.
B. GCI 2012-203 Plowing Contract: Bid Selection
One bid was received for snow plowing at Great Cranberry Island.
• Blair Colby $280 per hour price 2012-2013 Plowing Season
This bid includes the use of the contractors own equipment.
At the March 2012 annual Town meeting, voters approved $14,200 for the GCI snow plowing contract. Over the last three years 238 hours have been used for GCI snow plowing, approximately 80 hours per year.
The Board of Selectmen rejects this bid as the funds are not budgeted and the BOS cannot legally approve. The Administrative Assistant is requested to advertise the bid again for 30 days.
C. Manset Property Appraisal
No word has been received from the appraisers at this time. The Administrative Assistant will contact them again this week.
D. Manset Yacht Service (MYS) Property
Dennis Dever was hired by the Board of Selectmen to inspect and evaluate the Manset Yacht Service (MYS) property adjacent to our Manset Facility in Southwest Harbor. The MYS property is currently for sale. Mr. Dever has presented the BOS with a report on his findings. The report is available for viewing at the Town Office and will be put on the TCI website. The Municipal Advisory Commission will work on obtaining hard numbers on the idea of a drive on dock, and also the idea of a year round dock for access at Southwest Harbor, ME. A special MAC committee is suggested for this work.
E. Mosquito Control
Previously discussed.
F. Manset Property Boundary Encroachment
A survey ordered by Ms. Heyers is underway. The attorneys are working on this.
G. Suttons Island: Report on Island Paths
The last report on this research by Dale Worthen was dated March 27, 2012. Phil Whitney requests that Mr. Worthen provide further research on the middle East/West path.
H. GCI Public Bathroom Design
Ben Fulves of Heartwood Builders has been hired by the Selectmen to do a study of alternative public restrooms for Great Cranberry Island. In Mr. Fulves’ report dated August 02, 2012, he lists the following alternatives to the existing facilities:
Option #1: a system with tank and disposal field
Option #2: an engineered tank and disposal field system
Option #3: a composting system
A composting system estimate from Advanced Composting Systems is roughly $57,000 for the building and materials and around $30,000 for construction of the building and installation of the equipment on site.
Some short term recommendations for the existing facility are included in this report dealing with safety and sanitation. A maintenance plan is suggested and will be implemented. Richard Beal will speak with Bob Young (plumber) in reference to alternative toilets in place of the current ones.
I. Speed Limit Signs
An Islesford resident has contacted the Administrative Assistant in regards to speed limit signs on Islesford, expressing concern about excessive speeds on the roads. Mr. Fortune has spoke with Constable Richard Howland who agrees that speed limit signs would be helpful in reminding people to control their speeds on Town roads. Mr. Howland has recommended that we post the speed limit on Town roads at 15 mph on Islesford.
Richard Beal moves to get signs for speed limit and a yield sign for the intersection of Dock and Main Roads, with no speed faster than 15 miles per hour on Islesford. Chris Hathaway seconds the motion, with a unanimous vote by Phil Whitney. Motion passes.
The Administrative Assistant is also instructed to go ahead and have some brush cutting at Islesford intersections done as soon as possible.
V. Other Business
• The Town of Cranberry Isles has received notice from the Department of Marine Resources that the Shellfish Conservation Ordinance has been rescinded and is no longer valid. The letter, which was dated August 13, 2012, was received by the Town fourteen days later, with no warning that this was to happen. Somehow, commercial diggers from off island were made aware of this fact before the Town of Cranberry Isles. The letter states that “a records review has found the following: Cranberry Isles has conducted 0 activities with the exception of 2007 in which they conducted a survey of the Pool, they also hand-picked green crabs on 3 occasions and conducted one shoreline clean up. Cranberry Isles holds between 0-3 meetings a year, the patrol ranges from a low of 4 hours for the year to a high of 36 hours for the year. The number of diggers checked is generally low. Cranberry Isles sells between 4-32 recreational licenses per year, and do not offer commercial licenses. Landings data since 2001 shows little to no reported commercial landings. The annual warden reports are generally deficient and/or void of data.” The copies of the reports will be forwarded to Selectman Beal by the Town Clerk.
VI. Audience Communications
None at this time.
VII. Adjournment: 11:24 P.M.
Richard Beal moves to adjourn the meeting. Phil Whitney seconds the motion, with a unanimous vote by Chris Hathaway. Motion passes.

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