September 17, 2012 BOS Meeting Minutes

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Board of Selectmen’s Meeting Minutes
September 17, 2012
Islesford Neighborhood House

Richard Beal, Chairman, BOS
Christopher Hathaway, BOS
Phil Whitney, BOS
James Fortune, Administrative Assistant
Denise McCormick, Town Clerk
Nanette Hadlock, Deputy Clerk
Katelyn Damon, MAC
Susan King
Ruth Westphal
Polly Bunker
Blair Colby
Gaile Colby
Sonja Colby
Jack Miller
Ellie Miller
Sheryl Sholl
Patricia Bailey
Joanne Thormann
Morrie Newell
Barbara Stainton
Sarah Newell
Dorothy Silvers
Chris White
Bill Dowling
Mary Corley
Carl Corley
I. Call to Order: 8:30 A.M. by Chairman Richard Beal.
II. Review / Signing Financial Warrants
Warrant #42: 6112.79
Warrant #43: 10,227.34
Total: $ 10,227.34
All warrants were signed by the Selectmen.

III. New Business
A. GCI Snow Plowing Contract
The Municipal Advisory Commission has recommended that the Selectmen should reject the one bid received and opened at the September 04, 2012 BOS meeting. The MAC also recommends reissuing a new bid request based on one, or a combination thereof of the following:
1. An hourly rate to include vehicle and operator with an hourly rate not to exceed $125/hr.
2. A fixed rate of $12,000 for the 2012-2013 season: the bidder to propose the number of hours he will work for the fixed rate of $12,000. Snow plowing hours will be logged. Any hours remaining will be dedicated to road ditching in the spring.
3. The Town will lease a snowplowing vehicle for the season. TCI will solicit individuals to operate the leased vehicle based on $22/hr. for each snow event.
The Board of Selectmen have received at least nine email communications from various GCI residents expressing support for some aspect of maintaining an islander on GCI for the snow plowing job. Many GCI residents are here at today’s meeting to discuss the contract for snow plowing on their island.
The Board of Selectmen has historically asked for voter approval for a multi-year contract with the Town. If the voters do not approve a multi-year contract at the annual Town meeting in March, then a one year contract will be issued.
Phil Whitney moves to recommend a three year fixed contract, pending voter approval, at $14,200 per year, simple and flat for three years. Richard Beal seconds the motion, with a unanimous vote by Chris Hathaway. Motion passes.
Some housekeeping items are decided by the BOS to update the current bid specs to reflect this decision. The Administrative Assistant will make the necessary corrections and issue the bid specs to all bidders, to be returned to the Town office by October 01, 2012.
B. Mosquito Control
a. Report on the use of Bacillus Thuringiensis Israelensis (BTI)
b. Initiation of “Bat House: construction proposal vs. commercial purchase
c. Lobster Affectation: Patrice McCarron, Maine Lobsterman Assoc.; Robert Bayer, U.Maine Lobster Institute: Jack Merrill, TCI Lobsterman
Information is still being collected on various forms of mosquito control for Islesford. It is suggested by some at today’s meeting to do extensive research on the use of BTI. Some other suggestions include the making of bat houses to be made available to the public, as well as the use of dragonflies. Mr. Beal has spoken to one company, Atlantic Pest Solutions, who described the methods used to distribute BTI in the marshy areas. Research continues.
C. Shellfish Conservation Ordinance
Selectman Beal has contacted Hannah Annis of the Shellfish Management Program, Department of Marine Resources in regard to the loss of TCI’s Shellfish Conservation Ordinance. Ms. Annis has forwarded some documents that will help with an ordinance review and re-write. Selectman Beal is working on a re-write of the ordinance to include updated laws and true management practices.

D. Harbor Mooring Policy
The Islesford Harbormaster has contacted Selectmen Beal in regards to a resident who has sold a private mooring to a non-resident with a much larger boat. The Harbor Management Ordinance and Title 38 will be researched by staff in regard to this matter. The BOS suggests that the Harbor Committee meet to discuss.
IV. Other Business
• In regard to ditches on Islesford, no action is planned until the spring season.
• There are no updates at this time in regard to the installation of a dry hydrant on Great Cranberry Island.
• The Administrative Assistant reports that Rodney Wimer will not be pursuing the use of the GCI gravel pit for storage.
• Harbor Safety suggestions and updates are ongoing.
• Additional signage is planned for the Manset facility parking and docks for the 2012-2013 season.
• A sign for the dog leash ordinance, no campfires, etc. (like the one at the Islesford Town Dock) is requested for the GCI Town Dock to alert visitors. It is also suggested that a sign about the use of golf carts also be included. Drivers of golf carts must be sixteen years or older.
• The GCI trash container will be moved to the beginning of the Great Cranberry Island Dock by David Sordyl as requested by the Administrative Assistant.
• The contract for Code Enforcement Officer will appear on the BOS agenda for October.
• In regard to Manset boat shop building repairs, a bid notice will go in the local newspapers.
• Richard Beal will contact Goodwins in reference to regularly scheduled maintenance for shale roads on Great Cranberry Island.
• Katelyn Damon’s service will end with AmeriCorps on September 20. Following this service, Ms. Damon will begin her job with the Town of Cranberry Isles.
V. Audience Communications
None at this time.
VI. Adjournment: 10:50 A.M.
Richard Beal moves to adjourn the meeting. Phil Whitney seconds the motion, with a unanimous vote by Chris Hathaway. Motion passes.

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