School Board Meeting Minutes March 01, 2013

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School Board Meeting Minutes
3/1/13
I. Meeting called to order at 4:20 pm, Ashley Bryan School, Islesford. Present at the meeting: School Board Members: Barbara Meyers, Katelyn Damon (Elliott in utero), Kate Chaplin, Superintendent Howard Colter, Principal Heather Webster, Teacher Donna Isaacs, Projects Manager Ben Fulves, Community members: Phil Whitney, Henry Isaacs, and Ingrid Gaither.
II. Minutes for 2/16/13 as amended (“Hot Henry” actually “Hawk Henries”), BM Moved as amended, KD 2nd.
III. Reports and updates
a. Principals Report (see attached)
i. Various upcoming events.
ii. Facilities
iii. Staff
iv. Curriculum/Instruction/Assessment
b. Technology – HW: Polycom is broken. Norm working with Island Institute. Recommending to buy new. Have money in REAP to cover it. DI: wire broken for sound.
IV. Discussion Items
a. Building Plan Update – projects started mid-June paid for in 2012-13 fiscal year may be carried over to following year. Putting together a package to be presented to local contractors to see what, if anything, they can do. Most of the pre-fab stuff will be done on site at Longfellow School and then implied. Ben trying to problem solve some of the obstacles in terms of costs etc. Some of the issues addressed in Jason’s email regarding the faculty apartment aren’t addressed in current project budgets/plans since we weren’t aware of them until now. Caretaker system worked at Longfellow School when shingles blew off roof in recent storm. Might want to contact another builder on MDI, GCI, or Islesford to do short notice emergency repairs. Jim? Eve/Eric? HW: April-May meeting will need to discuss how much to encumber to for upcoming year.
b. Town Meeting/Public Information Distribution – revision and discussion surrounding public letter. BM: to Heather – what role would you like to play in the town meeting. (HW had to depart at 5:30) What if in the town meeting community members raise the question to spend money only on one of the buildings. HC: Board can prioritize projects and can spend money at its discretion. Mailing for Town Letter will go out to town households (roughly 84 members)
c. Room and Board billing policy – HW: consider shifting billing process from daily tracking to a weekly track. To discuss at later meeting.
V. Future Agenda Items
VI. Adjournment: BM moved, KD 2nd All in favor. Meeting adjourned at 6:00 pm.

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