Planning Board Meeting Minutes July 08, 2013

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Planning Board Meeting Minutes
July 08, 2013
Great Cranberry Island Community Center

Attendance:
Steve Philbrook, Chairman, Planning Board
Sally Rowan, Planning Board
Sam Hyler, Planning Board
Chris Johnston, Planning Board
Bill Dowling, Planning Board
Richard Beal, Board of Selectmen
Nanette Hadlock, Deputy Clerk
Will Boddy
Robert Murch
Jeff Porter, by teleconference
I. Call to order: 4:05 P.M. by Chairman Steve Philbrook.
II. Review / Approval July 01, 2013 Planning Board Meeting Minutes
Chris Johnston moves to approve the July 01, 2013 Planning Board minutes as written. Sally Rowan seconds the motion. (5-0) Motion passes.
III. Review Application:
Guillemot Vonnegott, LLC (Milliken)
Tax Map 31, Lot 02
Low Density Residential and Resource Protection Districts
26 South, Sutton Island
Remove existing utility room and build a 24’ x 21’ room addition with a screened porch
Agent: Jeff Porter, Emery Smith Building & Repair

The agent reports that the construction will occur on the north side of the building. Nothing will be closer to the water. The closest property line is more than 100 feet away from the proposed construction. The existing laundry room will be removed and the new addition will use pilings underneath. The only excavation will be for big foots for the addition. A small Kubota will be used to transport materials.

Section XII: Land Use Standards, Land Use Ordinance for the Shorelands of the Town of Cranberry Isles

A. Agriculture
Bill Dowling moves that the standard is not applicable to the application. Sally Rowan seconds the motion. (5-0) Motion passes.
B. Beach Construction
Bill Dowling moves that the standard is not applicable to the application. Sally Rowan seconds the motion. (5-0) Motion passes.
C. Campgrounds
Bill Dowling moves that the standard is not applicable to the application. Sally Rowan seconds the motion. (5-0) Motion passes.
D. Individual Private Campsites
Bill Dowling moves that the standard is not applicable to the application. Sally Rowan seconds the motion. (5-0) Motion passes.
E. Parking Areas
Bill Dowling moves that the standard is not applicable to the application. Sally Rowan seconds the motion. (5-0) Motion passes.
F. Clearing or Removal of Vegetation for Activities Other Than Timber Harvesting
Very little vegetation will be disturbed or removed for this project.
Bill Dowling moves that the standard is not applicable to the application. Sally Rowan seconds the motion. (5-0) Motion passes.
G. Erosion and Sedimentation Control
Excavation will be only for approximately six sonar tube footings.
Bill Dowling moves that the application meets the standard. Sam Hyler seconds the motion. (5-0) Motion passes.
H. Mineral Exploration and Extraction
Bill Dowling moves that the standard is not applicable to the application. Sally Rowan seconds the motion. (5-0) Motion passes.
I. Piers, Docks, Wharves, Bridges and Other Structures and Uses Extending Over or Below the Normal High-Water Line of a Water Body or Within a Wetland
Bill Dowling moves that the standard is not applicable to the application. Sally Rowan seconds the motion. (5-0) Motion passes.
J. Roads and Driveways
Bill Dowling moves that the standard is not applicable to the application. Sally Rowan seconds the motion. (5-0) Motion passes.
K. Signs
Bill Dowling moves that the standard is not applicable to the application. Sally Rowan seconds the motion. (5-0) Motion passes.
L. Storm Water Runoff
Sally Rowan moves that the application meets the standard. Sam Hyler seconds the motion. (5-0) Motion passes.
M. Septic Waste Disposal
Bill Dowling moves that the standard is not applicable to the application. Sam Hyler seconds the motion. (5-0) Motion passes.
N. Essential Services
Bill Dowling moves that the standard is not applicable to the application. Sam Hyler seconds the motion. (5-0) Motion passes.
O. Timber Harvesting
Bill Dowling moves that the standard is not applicable to the application. Sam Hyler seconds the motion. (5-0) Motion passes.
P. Water Quality
Bill Dowling moves that the application meets the standard. Sally Rowan seconds the motion. (5-0) Motion passes.
Q. Archeological Sites
Sally Rowan moves that the standard is not applicable to the application. Bill Dowling seconds the motion. (5-0) Motion passes.
R. Soils
Bill Dowling moves that the application meets the standard. Sally Rowan seconds the motion. (5-0) Motion passes.

Section XIII, Administration, Permit Application, Performance Standards, Land Use Ordinance for the Shorelands of the Town of Cranberry Isles

1. Will maintain safe and healthful conditions
Sally Rowan moves that the application meets the standard. Sam Hyler seconds the motion. (5-0) Motion passes.
2. Will not result in erosion or sedimentation
Sally Rowan moves that the application meets the standard. Sam Hyler seconds the motion. (5-0) Motion passes.
3. Will not result in water pollution
Sally Rowan moves that the application meets the standard. Sam Hyler seconds the motion. (5-0) Motion passes.
4. Will not have an adverse impact on spawning grounds, fish, aquatic life, Bird, or other wildlife habitat
Sally Rowan moves that the application meets the standard. Sam Hyler seconds the motion. (5-0) Motion passes.
5. Will conserve shoreland vegetation
Sally Rowan moves that the application meets the standard. Sam Hyler seconds the motion. (5-0) Motion passes.
6. Will conserve visual points of access to waters as viewed from public facilities
Sally Rowan moves that the application meets the standard. Sam Hyler seconds the motion. (5-0) Motion passes.
7. Will conserve actual points of public access to waters
Sally Rowan moves that the application meets the standard. Sam Hyler seconds the motion. (5-0) Motion passes.
8. Will protect archaeological and historic resources as designated in the comprehensive plan
Sally Rowan moves that the application meets the standard. Sam Hyler seconds the motion. (5-0) Motion passes.
9. Will not adversely affect existing commercial fishing or maritime activities
Sally Rowan moves that the application meets the standard. Sam Hyler seconds the motion. (5-0) Motion passes.
10. Will avoid problems associated with floodplain development and use
Sally Rowan moves that the application meets the standard. Sam Hyler seconds the motion. (5-0) Motion passes.
11. Is in conformance with the provisions of Sections IX, X, XI, and XII, Lot And Land Use Standards
Sally Rowan moves that the application meets the standard. Sam Hyler seconds the motion. (5-0) Motion passes.

Bill Dowling moves to approve the application for Guillemot Vonnegott, LLC. Sally Rowan seconds the motion. (5-0) Motion passes.
IV. Review Application
Robert Murch
Tax Map 07, Lot 03
Low Density Residential District
4 Murch Lane, Great Cranberry Island
• Rebuild rock wall on shoreline
• Replace Porch room steps with granite
• Replace main entry walkway
• 1000 gallon propane tank placement with underground gas piping to main house
• Enlarge existing shop
• Repair and rebuild stone wall between the drives to the fence between the drives
• Repair and rebuild stone wall on the south of the main entry drive from the fence to the woods near the turn around
• Repair and rebuild the stone wall from the North gate on the south side of the drive to the Thrumbcap

The agent reports that the current condition of the rock walls is total disrepair. The wall closest to the water will be dry stacked rock, to allow the flow of water through the wall. The other walls will have concrete with the rock and none of the walls will encroach closer to the water. Two sets of steps will be constructed with crushed stone and granite. The current walkway will have the stone excavated out, down to dry pan and replaced with granite. Equipment used to access the site will be a small rubber excavator; one section will be accessed at low tide. The shop and garage area is in the AO flood zone which rules that the structure must be 24 inches higher than the highest point. The new expansion must be at this height, as well as the propane tank which qualifies as a structure.
A letter of map amendment has been granted by the Federal Emergency Management Agency, taking a portion of this property where the house sits out of the flood zone. (Now flood zone X, June 11, 2013, case no. 13-01-1832A). The applicant is considering elevating the whole the existing shop to make it compliant with the flood zone requirement. When the underground utility lines are buried, the electricians will have to comply with the flood requirements as well.

Section XII: Land Use Standards, Land Use Ordinance for the Shorelands of the Town of Cranberry Isles

A. Agriculture
Bill Dowling moves that the standard is not applicable to the application Sally Rowan seconds the motion. (5-0) Motion passes.
B. Beach Construction
Bill Dowling moves that the standard is not applicable to the application Sally Rowan seconds the motion. (5-0) Motion passes.
C. Campgrounds
Bill Dowling moves that the standard is not applicable to the application Sally Rowan seconds the motion. (5-0) Motion passes.
D. Individual Private Campsites
Bill Dowling moves that the standard is not applicable to the application Sally Rowan seconds the motion. (5-0) Motion passes.
E. Parking Areas
Bill Dowling moves that the standard is not applicable to the application Sally Rowan seconds the motion. (5-0) Motion passes.
F. Clearing or Removal of Vegetation for Activities Other Than Timber Harvesting
Only minor vegetation will be removed, scrub trees and raspberries.
Sally Rowan moves that the application meets the standard. Chris Johnston seconds the motion. (5-0) Motion passes.
G. Erosion and Sedimentation Control
Sam Hyler moves that the application meets the standard. Sally Rowan seconds the motion. (5-0) Motion passes.
H. Mineral Exploration and Extraction
Sam Hyler moves that the standard is not applicable to the application. Chris Johnston seconds the motion. (5-0) Motion passes.
I. Piers, Docks, Wharves, Bridges and Other Structures and Uses Extending Over the Normal High-Water Line of a Water Body or Within a Wetland
Sam Hyler moves that the standard is not applicable to the application. Chris Johnston seconds the motion. (5-0) Motion passes.
J. Road and Driveways
Sam Hyler moves that the standard is not applicable to the application. Chris Johnston seconds the motion. (5-0) Motion passes.
K. Signs
Sam Hyler moves that the standard is not applicable to the application. Chris Johnston seconds the motion. (5-0) Motion passes.
L. Storm Water Runoff
Sally Rowan moves that the application meets the standard. Sam Hyler seconds the motion. (5-0) Motion passes.
M. Septic Waste Disposal
Sally Rowan moves that the standard is not applicable to the application. Bill Dowling seconds the motion. (5-0) Motion passes.
N. Essential Services
Bill Dowling moves that the application meets the standard. Chris Johnston seconds the motion. (5-0) Motion passes.
O. Timber Harvesting
Sally Rowan moves that the standard is not applicable to the application. Sam Hyler seconds the motion. (5-0) Motion passes.
P. Water Quality
Sally Rowan moves that the application meets the standard. Bill Dowling seconds the motion. (5-0) Motion passes.
Q. Archaeological Sites
Chris Johnston moves that the application meets the standard. Sally Rowan seconds the motion. (5-0) Motion passes.
R. Soils
Bill Dowling moves that the application meets the standard. Sally Rowan seconds the motion. (5-0) Motion passes.

Section XIII, Administration, Permit Application, Performance Standards, Land Use Ordinance for the Shorelands of the Town of Cranberry Isles

1. Will maintain safe and healthful conditions
Sally Rowan moves that the application meets the standard. Sam Hyler seconds the motion. (5-0) Motion passes.
2. Will not result in erosion or sedimentation
Sally Rowan moves that the application meets the standard. Sam Hyler seconds the motion. (5-0) Motion passes.
3. Will not result in water pollution
Sally Rowan moves that the application meets the standard. Sam Hyler seconds the motion. (5-0) Motion passes.
4. Will not have an adverse impact on spawning grounds, fish, aquatic life, bird, or other wildlife habitat
The applicant must contact the Department of Environmental Protection and request that the Code Enforcement Officer is contacted in regard to any possible critical wildfowl habitat.
Sally Rowan moves that the application meets the standard. Sam Hyler seconds the motion. (5-0) Motion passes.
5. Will conserve shoreland vegetation
Sally Rowan moves that the application meets the standard. Sam Hyler seconds the motion. (5-0) Motion passes.
6. Will conserve visual points of access to waters as viewed from public facilities
Sally Rowan moves that the application meets the standard. Sam Hyler seconds the motion. (5-0) Motion passes.
7. Will conserve actual points of public access to waters
Sally Rowan moves that the application meets the standard. Sam Hyler seconds the motion. (5-0) Motion passes.
8. Will protect archaeological and historic resources as designated in the comprehensive plan
Sally Rowan moves that the application meets the standard. Sam Hyler seconds the motion. (5-0) Motion passes.
9. Will not adversely affect existing commercial fishing or maritime Activities
Sally Rowan moves that the application meets the standard. Sam Hyler seconds the motion. (5-0) Motion passes.
10. Will avoid problems associated with floodplain development and use
A letter of map amendment has been granted by the Federal Emergency Management Agency, taking a portion of this property out of the flood zone. (Now flood zone X, June 11, 2013, case no. 13-01-1832A).
Sally Rowan moves that the application meets the standard. Applicant must obtain a flood plain permit from the Code Enforcement Officer. Expansion of the shop must be elevated to 17.5’ and propane tank be either elevated to 17.5’ or be anchored to the ground. Sam Hyler seconds the motion. (5-0) Motion passes.
11. Is in conformance with the provisions of Sections IX, X, XI, and XII, Lot and Land Use Standards
Applicant must obtain a flood plain permit from the Code Enforcement Officer. Expansion of the shop must be elevated to 17.5’ and propane tank be either elevated to 17.5’ or be anchored to the ground.
Bill Dowling moves to approve the application, with the conditions that the C.E.O. grants a flood plain permit; that the D.E.P. contacts the C.E.O. in reference to critical wild foul habitat; that the expansion of the shop must be elevated to 17.5’ and propane tank be either elevated to 17.5’ or be anchored to the ground. Chris Johnston seconds the motion. (5-0) Motion passes.
V. Other Business
None at this time.
VI. Adjournment: 5:17 P.M.
Sally Rowan moves to adjourn the meeting. Sam Hyler seconds the motion. (5-0) Motion passes.

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