06/26/13 School Committee Minutes

<<< Return to School Committee-Minutes Selection Page

School Board Meeting Minutes
6/26/13

I. Workshop minutes: not much time left for workshop, intended to address transportation policy issues and boarding issues. Brief discussion followed.
II. Meeting called to order at 3:02 pm, Longfellow School, Great Cranberry Island. Present at the meeting: School Board Members: Barbara Meyers, Katelyn Damon, Kate Chaplin, Superintendent Howard Colter, Principal Heather Webster. Community members: Phil Whitney, Ingrid Gaither, Projects coordinator: Ben Fulves
III. Approval of Voucher - some questions; all answered satisfactorily
IV. Approval of minutes for 5/22: BM move to approve minutes with slight typos corrected, KD 2nd. All in favor.
V. Reports and updates
a. Updates on Building Projects (Ben Fulves) – some discussion on liability and insurance coverage to damage.
i. In response to question of what needs to happen to make Longfellow Building a school: permit application going through the Fire Marshal’s office. TCI doesn’t require occupancy permit or building permit to make repairs/renovations, just notification of intent to build and a plumbing project to address what zoning ordinances come into play. State requirements are different, focused on safety and how it’s used. Allowed use is mixed commercial; “school” is not an allowed use at this time. Master Plan from November 9, 2012 was intended to outline what needs to happen for the building to be allowed as a school. If we wanted to accelerate the plan, we can eliminate use of the 2nd floor; however, another plan would need to be submitted. (See attachment for details on which projects are funded and which are not.) Ball Park price on completion rest of the projects is $150,000 in order to open school (but that doesn’t address siding and water remediation, which would require an additional $100,000). Unclear if the elevator is required for function of school (since that is strictly ADA requirement, not school). Siding and Water infiltration problems aren’t required for school occupancy, but remain necessary for other purposes. BM: Were any lead tests done at the Longfellow School? Some recollection of Peter Alley under auspices of another company coming out and conducting a test. BF: Personally did some home kit lead testing on interior, and none found on the inside, but didn’t test ceilings. Water tested for lead and none found. Was supposed to be tested for fuel, but no results.
ii. PW: If we chose not to make 2nd floor accessible, how soon could the building be available for school? By September 2014 for less money? BF: Feasibly. Could also modify the first floor plan. HC: Are you saying it’s possible to open by Sept 2014? BF: With planning and if the money is authorized. HC: You’d be talking $250,000 to get to that point using the present plan. BF: But not locked into that plan, so could be done for slightly less. Extensive discussion followed about the opening of Longfellow School for 2014. KC: Need for policy created by administration.
iii. Ashley Bryan School projects – some projects needed to be pushed back, but basically things are under way.
b. Principal’s Report – HW
i. no upcoming events.
ii. Facilities – spoke with Jim about dealing with following: loom going to be dismantled. Removing debris from around the school. Checking the playground equipment for loose bolts and sharp edges, replacing fence. Corkboards. Service Learning project resulted in benches. Longfellow – some maintenance issues needing addressing: sticky door, loose handrail, potholes in parking lot. KD moved to encumber $1000 from the 2012-2013 budget in the Repair and Maintenance for Grounds cost center for the 2013-2014 budget. BM 2nd, all in favor. KD moved to encumber $6300 from the 2012-2013 budget in the Repair and Maintenance for Buildings cost center for the 2013-2014 budget. BM 2nd
iii. Staffing: nominating Mary Lyman for position as art teacher. Salary to be determined.
iv. Special Education – increased need. Ongoing discussion with Kelly, but looks like we need to hire a part-time special ed person to case manage.
VI. Action Item
a. Approval to Encumber Funds to Capital Plans KD moved, BM 2nd
b. Approval to Transfer Funds to the Emergency Special Education KD moved, KC 2nd
c. Ditto – special ed 2012-2013 to 2013-14 (BM moved, KD 2nd)
d. Authorization for Superintendent to Hire during the summer months (KC move, KD 2nd)
VII. Other Business – None
VIII. Adjournment: KC moved, BM 2nd All in favor. Meeting adjourned at 5:00 pm.

<<< Return to School Committee-Minutes Selection Page