School Board Meeting Minutes July 24, 2013

<<< Return to School Committee-Minutes Selection Page

Cranberry Isles
School Board Meeting Minutes
DRAFT

7/24/13

I. Meeting called to order at 3:02 pm, Ashley Bryan School, Little Cranberry Island. Present at the meeting: School Board Members: Barbara Meyers, Katelyn Damon, Kate Chaplin, Superintendent Howard Colter, Principal Heather Webster (via skype). Community members: Phil Whitney (via conference phone), Ingrid Gaither, Melissa Amuso, Elliott Hadlock. Project Manager Ben Fulves joined us as 3:45.
II. Approval of Voucher - apparently double billed for same work done – looks like a clerical error. Removed both checks to inquire which one should go in. Remainder of voucher approved.
III. Approval of minutes for 6/26 and 7/15 minutes: BM move to approve minutes, KD 2nd. All in favor.
IV. Reports and updates
a. Riverside Lane Lead Report for Longfellow School – Is the assessment we have current with what the state requires for lead paint standards for a school? Not certain. Don’t want to discover later on that we missed something. KD: As long as Ben is on top of the state fire marshal, then whatever requests they’ve made would have gone to him. BM: If there are further standards that Riverside Lane would have reported on, we need to know that. HW: Ben hasn’t been responding to emailed requests to have progress reports. HC: Request with very clear outline of projects to be done with a clear report that can be shared with public when we are at 50% completion, 75% completion, 100% completion. KD: Should we request that money be held back? HC: Ordinarily in larger projects, there’s a monthly meeting to keep up to date on the project. Architect is generally present to represent the school. KC: Might be having a hard time finding someone to do the work. HC: Impressing upon the fact that anyone who “has a say” in what standards need to be met for Longfellow to be a school needs to be heard from now. (discussion tabled pending Ben’s arrival)
i. Discussion taken out of order after Technology Audit discussion with Ben – HC’s concerns about whether or not there are other standards to be met and not addressed – BF: all codes and standards to make the building compliant as a school use included in plans. Interior samples taken and in process of being tested. HC: Hoping to meet with you to get a sense of where things stand in terms of progress for summer projects. BF: I promised weekly project reports, but have simply been too busy to send them out. Ben: haven’t received any bids on the roof for Ashley Bryan. Postponing that project to Thanksgiving break. HC: Possible to move school to another location in order to accommodate roofers. BF: Masonry foundation work completed as of Monday. This coming Monday a group of local carpenters and some off-island carpenters coming to complete the front area. MCM electric having to postpone some work. At the moment we’ll be out by August 31. Discussed with Lauren about what’s going to be done. HW: concerned about August 31 date – is there a way to have interior a priority and have them finished first? Two of the projects will be minimal cleaning, sprinkler system project is more problematic, but not expecting it to be too dirty. BM: Concern about the lack of updates. BF: Have been obligated to other projects, which wrap up day after tomorrow. BM: Any other management issues? BF: Carpenters need to be paid regularly – they will be submitting weekly bills. BM: We can commit to a bi-weekly pay schedule. HW: Will talk to Debbie and Nancy and let us know if that’s a problem.
b. Review of Technology Audit Report – HW: From last meeting, included in the report from Brian Booher about the infrastructure. If we are continuing to go as a wired, we need to have multiple ports. $500 per port, installation and hardware. BM: What about ports that pulled down from the ceiling? (used in Chem lab at COA). HC: Do you feel strongly about not having wi-fi in the school? BM: I feel strongly about it, but I’m one voice, as a precautionary effort. KC: Did the report include what kind of exposure we’re getting with wireless technology? HC: Norm wasn’t even aware of what kind of testing (or who could test it) was available. BM: Even if we have that information, there’s no standard set so it would be necessary. Tanberg vs Polycom – Elaine has signed us up for a state grant to get three Tanbergs for LCI, GCI, and Island Institute. BM: Islesford is being connected fiber optically and dsl (whoo hoo!), but not sure. HC: Do the wi-fi to start the year. Let the kids/teachers determine how they will be utilizing the building before coming up with a plan. KC: we should be setting policy. HC: our policy is to minimize radiation. Otherwise we’re micromanaging. BM: what do our new teachers feel about it? HW: Lauren fought with the wires in structuring her classroom and using computers. IPads don’t have Ethernet compatibility. BM: Will table discussion until we know more about iPad.
V. Action Item
a. Nomination and Election of Teacher: HC: I nominate Audrey Noether – KD move, KC 2nd. All in favor.
b. Approval of Salary for one-year, part-time art instructor. Mary requesting $175 – ($6475). Budgeted for $8000+. Setting up a specials pay scale, since we haven’t had one. (Future agenda item). HW recommending that we accept this salary.
VI. Other Business –
a. BM: Confusing motions about encumbering funds. Heather to clarify? HW: we can encumber funds for the apartment. We are NOT able to encumber special ed funds because it has to do with salary. We also cannot encumber funds for the driveway, but since that was a new project, it can’t be done.
b. Transportation guidelines – planning a workshop meeting to create them. HC: need a new policy very quickly since we have a new person in the office who can’t chase down which students were where.
c. BM: Are we going to meet in August? Do we have anything we must process in August?
VII. Move into Executive Session 5:20 regarding a personnel matter: KC: Move KD 2nd. Returned to regular session at 6:00
VIII. Adjournment: KC moved, BM 2nd All in favor. Meeting adjourned at 6:00 pm.

<<< Return to School Committee-Minutes Selection Page