November 11, 2013

Date: November 11, 2013
Time: 4:00pm
Location: Great Cranberry Fire Department
Attendance: 11

Blair Colby
Bruce Komusin
Carl Brooks
Katelyn Damon
Karin Whitney
Michael Macfarlan
Michael Westphal
Patrick Allen
Phil Whitney
Tom Powell
Tyler Kuester

  1. Call to Order: The meeting was called to order by Phil Whitney at 4:12pm.
  2. Approval of Minutes
  3. Michael Macfarlan moves to accept the minutes from the October 14, 2013 meeting as written. Mike Westphal seconds the motion. Vote: Yes, Unanimous. Motion Passes.
  4. Financial Report:
  5. The Cranberry Isles Volunteer Fire Club has made $1,829.68 in payments since January 9, 2013. Payments include:
    $75 to Lorraine Bracy for EMS cell phone
    $35 to Michael Westphal for reimbursement for State of Maine nonprofit filing fees.
    $50.58 Check Order
    $87.50 electrical repair to the building.
    $9.00 postage
    $1500 - Donation to the Cranberry Isles Rescue Service for the purchase of a toughbook computer.
    $72.50 reimbursement to Blair Colby for the anticipated replacement of fire trucks and ambulance ignitions.
    The Cranberry Isles Volunteer Fire Club has taken in $2,705 in donations and $80 in dues.
    The Cranberry Isles Volunteer Fire Club has a balance of $6,831.90 as of 10/14/13.
    Tom Powell moves to accept the treasurer report as written. Blair Colby seconds the motion. Vote: Yes, Unanimous. Motion Passes.

  6. Old Business:
  7. Phil Whitney asks if the fridge will be removed from the Fire House meeting room. Blair remarks that he will get rid of the fridge after the meeting is over today.
    Phil Whitney asks Katelyn Damon if she has hung a sign in the fire house explaining who can use the building. She states that she has not done so yet, but will soon.
    Discussion of OSHA training & when to complete:
    The group settles on holding OSHA training on December 14, 2013 from 0900 to about 1530. Joe Wellman will conduct the training. Katelyn is asked to see if Joe will bring whatever materials are necessary to evaluate the possibility of holding EVOC training on Great Cranberry Island.
    Review of By-Law revisions:
    Katelyn presents the department with by-laws as she has amended them to date. The department starts the beginning of the document and goes over the changes made and makes suggestions/ corrections to the document.
    There is considerable discussion surrounding the document especially concerning overburdening the department with regulations. Katelyn tries to explain that certain trainings are mandated and are not optional for fire department members.
    The group moves through Article IV of the proposed by-laws and sets a date of 11/18/11 to continue to review the document.
    The document with proposed revisions to date can be viewed here.

  8. New Business:
  9. Work Session- Cleaning & Inventorying Fire Club: Tabled due to extensive by-law discussion.

  10. Other Business:
  11. Carl Brooks paid $5 dues to the club.

  12. Setting of Action Items:
  13. Katelyn is asked to look into a minimum age for joining the club, junior firefighter.

  14. Setting of Next Meeting Date:
  15. The next scheduled meeting of the GCI Fire Club will take place on Monday, November 18, 2013 at 4:15pm. The meeting will be held at the GCI Fire Department.

  16. Future Agenda Items:
  17. Adjournment:
  18. Tom Powell makes a motion to adjourn the meeting at 5:22pm. Michael Macfarlan seconds the motion. Vote: Yes, Unanimous. Motion Passes.

Respectfully Submitted,

Katelyn Damon

    GCI Fire Department To-Do (In Order of Importance)
    In addition to holding monthly meetings and trainings here is a list of items that need to be completed in order of importance:
  • Complete initial OSHA Training
  • Complete Hazard Communications Training
  • Amend By-Laws
  • Develop mandatory programs:

  • Bloodborne Pathogens
  • Hazard Communications
  • Lockout/ Tagout Program
  • Hazard Assessment of PPE
  • Emergency Action Plan for the Fire House
  • Develop monthly equipment/ facility checks
  • Develop monthly check rotations
  • Fire Extinguisher checks
  • Truck Checks
  • Facility Inspection/ Air Compressor Relief Valve Maintenance
  • Ground Ladder Inspections
  • Complete EVOC (Driver) Training
  • Complete Annual Testing/ Equipment Checks
  • Class A Pump Testing
  • Hose Testing
  • PPE Inspections