December 09, 2013 Minutes

Date: December 09, 2013
Time: 4:00pm
Location: Great Cranberry Fire Department
Attendance: 11

Mark Alley
James Amuso
Blair Colby
Katelyn Damon
Sam Donald
Tyler Kuester
Tom Powell
Tom Watson
Michael Westphal
Karin Whitney
Phil Whitney

  1. Call to Order: The meeting was called to order by Phil Whitney at 4:07pm.
  2. Approval of Minutes
  3. Michael Westphal moves to accept the minutes from the November 11, 2013 meeting as written. Blair Colby seconds the motion. Vote: Yes, Unanimous. Motion Passes.

  4. Financial Report:
  5. Checking Account Balance as of November 2013: $1289.48
    $.05, Interest
    Account Balance as of December 2013 $1289.53

  6. Old Business:
  7. By-Laws:
    The group decides to proceed with amending their by-laws. At the November 11, 2013 meeting the group revised up to Article IV of the document.
    Starting with Article V Board of Directors the group makes a few notable changes. They decide to keep the titles President, Vice President, Secretary, Treasurer and Fire Chief for their officers.
    The group decides to do away with the special Board of Directors clauses, i.e.; Annual/ Special Meetings of the Board of Directors as well as the Unanimous written consent in lieu of meetings section. The group decides to have all meetings be full membership meetings with the Board of Directors presiding over those meetings.
    The group also concludes to have the town’s attorney review the document with special consideration given to the indemnification clause.
    Katelyn is to revise the document and make it available electronically and via hard-copies that will be left at the firehouse at least one week in advance of the January meeting so that all members have a chance to review the document before the January meeting.
    The revised document to date can be reviewed here.

  8. New Business:
  9. Briefing on programs to be discussed at OSHA training:
    Katelyn gives a brief overview of the programs that are going to be discussed at the OSHA training on December 14, 2013. These programs are to include the; Exposure Control Plan, Hazard Communications, Lock-out/ Tag-out, etc.
    Preliminary Budget Discussion:
    Katelyn presents the group with proposed budget figures for 2014.
    The budget can be viewed here.
    The GCIVFD is known as Zone 1 for budgeting purposes.
    Highlights of the proposed budget includes; $10,000 for equipment expenditures, $5,000 for training, $3,500 to send someone to the 2015 fire academy and $1500 to purchase a new bunker coat and bunker pants for Tyler Kuester once he finishes the Fire Academy.
    Katelyn is asked how she came up with the budget figures. She replies that the budget figures were chosen based on what Islesford has spent in the past year, and knowing that a minimal amount of money has been spent on the GCIVFD in recent years.
    Katelyn is asked to forward the budget to department members.
    Fire Department cleaning/ Inventory:
    Tabled due to lack of time.

  10. Reminder:
  11. OSHA Training- Saturday, December 14, 2013- 0900-1530.

  12. Other Business:
  13. None at this time.

  14. Setting of Action Items:
  15. Katelyn will update the by-law document and forward it to department members as well as printing hard copies for members to review prior to the 1/13/14 meeting.
    Katelyn will forward the budget to department members via email.

  16. Setting of Next Meeting Date:
  17. The next scheduled meeting of the GCI Fire Club will take place on Monday, January 13, 2014 at 4:30pm. The meeting will be held at the GCI Fire Department. The group agrees to hire a special boat for monthly meetings in the winter so as not to have a time crunch by trying to meet regularly schedule boats.

  18. Future Agenda Items:
  19. By-Law Discussion
    Fire Department Cleaning/ Inventorying

  20. Adjournment:

Katelyn Damon makes a motion to adjourn the meeting at 5:09 pm. Phil Whitney seconds the motion. Vote: Yes, Unanimous. Motion Passes.

Respectfully Submitted,

Katelyn Damon