September 9, 2013

Town of Cranberry Isles
Municipal Advisory Commission
Meeting Minutes
Cranberry Isles Town Office
Tuesday, September 9, 2013

Attendance: Jim Fortune (BOS Administrative Assistant), Katelyn Damon, Cory Dugan, Jim Amuso; By Teleconference: Ron Axelrod, Malcolm Donald, Jeff Berzinis, Karen Whitney, and Phil Whitney

Public Attendance: None

Call To Order: 4:00 P.M.

Reviewed Meeting Agenda
Main Agenda Items:
Approve Minutes of the July 25, 2013 meeting
Review 2013 Work Plan Updates
Road Improvement Plan

Discussion of work plan items:
Manset Appraisal completed, Ron Axelrod and Jeff Berzinis were going to review this and make recommendations about what to do next with the report. No further work has been done at this point. Ron and Jeff are still reviewing it. The appraisal seeks to get a value of what The Town owns and what to do with it. What is the cost to maintain it, what is the income potential and what can be done with the various pieces (i.e., can parts of it be sold off). Consensus is that the real estate market is very low right now. We have good tenant’s right now and the property is fully occupied. We should wait a year or more and see what happens with the commercial real estate market. We may want to seek abatement on Southwest Harbor property taxes since the appraisal value is about 70% of the Town’s valuation.

Road Work: Jim Amuso and Jim Fortune were going to work on this with assistance from Ron Axelrod. Road work on Islesford and Great Cranberry has been done in recent years based on a (S.W. Cole) pavement management plan from 2005 and various road plans done by the Town over the last few years. Much of the work has been done on an as needed basis. We are at a point where the pavement management plan needs to be updated. The Selectmen would like to build on the 2005 S.W. Cole report and use it as a baseline going forward for the next 5 years. Ron Axelrod recommends that S.W. Cole be given a scope of work to review the 2005 plan and update it based on observations, core samples, and what has been done since 2005. Ron will write a scope of work and the Town will find someone to update the report. The report will help us get a handle on the capital and maintenance cost over the next 5 years.

GCI Bathroom: Ron Axelrod and Jim Fortune are working on this de develop a plan and design: Andrew McCullough is nearly finished with the site plan and technical specs. for the GCI bathroom. Demolish existing vault toilet and build new, including installing a new 2000 gal. holding tank for the store. We expect to have bid documents ready for the Selectmen at the October Selectmen’s meeting and select someone to build it at the November meeting. We hope to have it built and operational by mid-December. The new toilet will have a waterless evaporation tank to take care of the waste (this is a change from the previous plan to use a composting system). The toilet will not use the holding tank.

New Town Office: Cory Dugan and Jim Amuso are working on a new plan for a potential renovation of the old fire house on Islesford for a Town Office. Jim and Cory have come up with some estimates for renovating the building. The cost estimate would be approximately $105,000. The MAC still needs to work on this to come up with a more concrete plan. The estimate includes water/septic tie-in with the school and a foundation at the south end of the building. This did not include site work. Where will this stand with respect to the 2014 budegt? The Selectmen will need to decide whether to present this at Town meeting. We need a solid plan and solid estimates before taking this to voters. We could put this out to bid to get a solid cost estimate before putting it on the Town warrant. Access to the site via Main Street instead of Cross Road we would save quite a bit on site work. Recommendation of the MAC is to present a solid plan on renovating the old fire house on Cross Road to the Selectmen. Once a plan is agreed to, put it out to bid to get a solid construction cost that can be put in the budget for a future Town Meeting. Ron will email the work done by Cory Dugan and Jim Amuso on the old fire house renovation proposal.

Comprehensive Study of Ferry Service. Research the potential for forming a transit district, and possibly hire a consultant to do a feasibility study. Ron Axelrod, Corey Duggan, and Katelyn Damon will work on this. Nothing done to date.

Manset Dock. Further develop the plan for a drive-on dock in Manset. Study the environmental issues and do the following:
a) Options
b) Develop a plan, including time-frame
c) Build

Have a workable plan for developing a drive-on dock that could be used year-round if needed. Ron Axelrod, Jeff Berzinis and Jim Fortune will work on this. Wait until the Harbor Committee has weighed in on this. Nothing done to date in 2013.

LCI Dock extension. The MAC will work jointly with the Harbor Committee on selecting a plan for going ahead with the LCI dock extension. The Harbor Committee chose one of the 7 concept plans developed by Kleinshmidt 3 years ago. The Harbor Committee hasn’t done any more work on this since November 2010. The plan that was agreed on needed some additional refining, but that has yet to be done. The mooring field will also need to be reconfigured. Jim Fortune will work with the Harbor Committee on this and report back to the MAC.

These are long-term plans and will require additional work before presenting anything to the Selectmen. The Harbor Committee will need to be involved.

Questions Raised: Why build a drive-on/year round dock in Manset when it is only used part of the year? Can the Town support 3 ferry services without eventually subsidizing them? There is money for engineering service to study this. We at least need to move forward to gain information and evaluate how this can work for the Town’s long-term future. No consensus or recommendations made relative to docks and transportation, except to move forward with a feasibility study and design work using money set aside in 2013. Ron Axelrod will write up a report on a scope of work.

Other Business – Budgeting process will start in October. The MAC should meet mid/late October and in November.

Audience Communications
None

Adjournment – Meeting adjourned