School Board Meeting Minutes June 03, 2014

<<< Return to School Committee-Minutes Selection Page

Cranberry Isles School Committee Meeting
at the Longfellow School
Tuesday, June 3, 2014
8:45 am

MINUTES

Attendance: Barbara Meyers, Kelly Sanborn, Cari Alley
Others present: Ben Fulves, Howard Colter, Heather Webster, Phil Whitney, Ingrid Gaither

I. Call to Order Meeting called to order at 8:45 am

II. Approval of Voucher.

III. Review and Approval of Minutes. Cari makes a motion to accept the 5/6/14 minutes as
written. Barbara seconds. All in favor. Approved.
IV. Reports and Updates. Principal’s Report: Attached. Some highlights include:
● 6/17 Art & Music Extravaganza at ABS.
● 6/18 Last day of school and picnic at the Sanborn’s house.
● 6/19 Faculty luncheon.
ABS Facility Updates:
● $100.00 donation for basketball nets at ABS.
● Site visit scheduled with Jen Macomber for drainage in front of the school.
Longfellow School Updates:
● There is confusion about who has a full set of keys to the building. The building is not secure at this point. The art room is accessible which makes the rest of the building accessible.
● Jesse Jameson repaired some shingles on the roof.

V. Discussion and Action Items:
● Student boarding compensation structure - suggest flat rate per week regardless of the number of days a child boards.
● Transportation issue: How frequently can a child use the ferry with the school paying. Howard discussed it was difficult for the Superintendent’s Office to track kids boarding versus home.
● The board voted to adopt a new policy as stated: Host families will be given $150.00 per week with the understanding with the boarding family that there may be weekends the child will spend in their home. The board agrees the school should pay for one round-trip boat fare per week for boarding students. Kelly makes a motion to adopt this new policy. Barbara seconds. All in favor. Approved.

Ashley Bryan Construction Update: Ben discussed the four major projects that need to be
completed.
● Lead remediation
● Cladding
● Paint
● Roof skirts

Bid notices went to the Islander and Ellsworth American for two weeks. We also added Bangor Daily News. Only received one bid from Associated Builders for replacing the wall shingles. Possibly Riverside could do the lead remediation. Howard feels if an honest effort has been made to put this out to bid that it is okay to take another route if we are not receiving bidders.
● Barbara makes a motion to authorize Ben Fulves to hire Riverside Lane to do the lead abatement work at the Ashley Bryan School due to the fact several attempts to solicit competitive bids did not result in multiple bidders. Cari seconds. All in favor. Approved.
● Barbara makes a motion to authorize Ben Fulves to acquire services at his discretion to complete the remaining work at the Ashley Bryan School within the approved budget due to the fact several attempts to solicit competitive bids did not result in multiple bidders. Cari seconds. All in favor. Approved.
Future Agenda Items:
● Ben would like to talk to Heather more about a maintenance & repair schedule for both buildings.
Architect Discussion:
● After discussing the pros & cons of all four architectural firms Cari makes a motion to hire Sealander to complete the architectural role in the renovation project. Barbara seconds. All in favor. Approved. A meeting will be set up with Sealander to come in within the next few weeks.

Executive Session Pursuant to 1 M.R.S.A. § 405(6)(A): Personnel Evaluation - Tabled until the next meeting 6/24/14.

VII. Adjournment. Barbara moves to adjourn the meeting at 10:45 am. Kelly seconds. All in favor. Adjourned.

Respectfully submitted,
Kelly Sanborn, Secretary

<<< Return to School Committee-Minutes Selection Page