School Board Meeting Minutes December 23, 2013

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School Committee Meeting
at the MDI High School
Monday, 23 December 2013
12:30 p.m.

Attendance: Katelyn Damon (via teleconference), Barbara Meyers, Howard Colter, Kelly Sanborn, Heather Webster, Nancy Thurlow.

I. Call to Order Meeting called to order at 12:35 p.m.

II. Other Business: Howard asked for clarification on what had apparently transpired between Ben Fulves and Denise McCormick. He expressed his concerns of any fallout negatively impacting the School Board. Katelyn assured all that she had spoken to Ben, who denied any accusations, and to Denise. Ben had told Katelyn he would personally speak to Denise to clear up the incident.

III. Approval of Voucher
There was no voucher to approve at this meeting. The voucher had previously been reviewed.

IV. Review and Approval of Minutes
● The 11/15/13 minutes were reviewed. Barbara moved to approve the minutes as written. Kelly seconded. Approved.

V. Reports and Updates
● Barbara is to check in on the Longfellow School Building while Ingrid is out of town.
● Building Project Update was not presented by Ben Fulves as he was not in attendance.

Principal’s Report - Attached.

VI. Discussion Item -
● 2014-2015 School Year Budget - Two budgets were presented for review, one showing a debt service and one without for $100,000 for completion of the ABS project per Ben. It was stated that the actual amount to finish ABS would be $120,000 not $100,00. Discussion ensued regarding whether to submit $120,000 or $100,000 into the budget for Building and Renovation to finish the ABS project in the event the debt service was voted down. (Howard mentioned that Ben had suggested he would make an appointment in Augusta to meet with the head person at the Fire Marshal’s office. Howard asked him to get it in writing to clarify any confusion regarding continued use in the Longfellow School Building.) Barbara asked if both budgets could be presented in the warrant and if one is defeated you can vote on the second. Nancy stated that was not permissible. Howard suggested submitting the budget not showing the debt service, as it was a higher budget. It was decided to submit the budget with the $120,000 for Building and Renovation. The budget was reviewed and revised.
● Scheduling Town Forums - Discussion on time of day to hold both meetings on each island. It was tentatively scheduled for GCI on 1/27/14 11:30-4:00. Islesford meeting to be scheduled for Friday 1/31/14 12:00-4:00. As we get closer to dates may hire a boat so it is not so long.
● January 16th Workshop for forums at 8:15 in the Library. Board Meeting will follow the workshop hopefully to finish both before 11:30 boat.
● Katelyn suggested creating a Google Doc where we could go and write down the questions/concerns we have heard to potentially answer.
● Katelyn reviewed the project list and cost breakdown to date that Ben sent.
● Off-Island Augmentation - Barbara reminded all to get back to formulating questions for that in hopes that in February we could start focusing on that question which has been left pending.
● Budget Approval: Heather submitted the budget with revisions. Barbara moved to approve the School Budget of $557,543.00. Kelly seconded. Approved.

Action Items - Second Reading and Adoption of Policy DJH - Purchasing and Contracting: Procurement Staff Code of Conduct. Barbara moves to adopt. Kelly seconds. Approved.

VII. Adjournment. Barbara made a motion to adjourn at 2:42 pm. Kelly seconded. Approved.

Respectfully submitted,
Kelly Sanborn, Secretary

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