GCIVFD Meeting Minutes July 11, 2014


Date: July 14, 2014
Time: 4:30pm
Location: Great Cranberry Island Fire Department

Attendance: 9

Blair Colby, Chief
Phil Whitney, President
Michael Westphal, Treasurer
Katelyn Damon, Secretary
Jake Kuester
Tyler Kuester
Michael McFarlan
Tom Powell
Chris White

  1. Call to Order: The meeting was called to order at 4:46pm by Phil Whitney.
  2. Review Minutes from 06/09/14:
  3. a. Blair Colby moves to approve the meeting minutes from June 09, 2014 with the addition of Michael McFarlan’s name to the list of fire department members who completed OSHA Training. Tom Powell seconds the motion. Vote; Yes, unanimous. Motion Passes.

  4. Financial Report:
  5. a. Katelyn updates the department about the fire department’s financial situation with the town.
    b. The fire department has gone $3,828.95 over budget on heating fuel so far in 2014. The over spent funds will need to come out of the fire department’s equipment budget.
    c .The fire department has $545.09 in reserve account with the town. This reserve account cannot be overspent.
    d. There will be $18,000 that will roll over into the reserve, but this money is earmarked for the GCI septic system replacement and cannot be spent on anything else.
    e. Financial Report:
    Checking Account Balance as of July 2014: $1759.99
    Checking account balance as of July 2014: $1759.99
    Savings account balance as of July 2014: $3,871.38
    Tom Powell moves to accept the treasurer’s report. Blair Colby seconds the motion. Vote: Yes, unanimous. Motion Passes.

  6. Old Business:
  7. a. Status- Gear Return:
    Katelyn informs the department that she believes all the gear has been returned. Katelyn needs to check her list of gear with the list that Karin provided.
    Katelyn needs to get Rebecca a new set of suspenders.
    b. Status- Well & Septic Update:
    Nothing new to report.
    c. Status- Commercial Vehicle Inspections:
    Inspections have been completed. Katelyn is working on getting some paperwork from Tremont Fire for the old green truck. Once that is received she can finish the registration on the truck.

  8. New Business
  9. a. Discussion: By-Laws & Firefighter Application Revisions
    The department looks over the proposed changes for the GCIVFD by-laws provided by the town’s attorney.
    The biggest questions surround the indemnification clause. The department wants to make sure that the clause is protecting them. They would like an explanation as to why the clause was re-written and what the issues were with the original clause.
    Katelyn is to contact the town’s attorney in regard to the questions asked by the department. She will receive the updated by-laws and will distribute them for review one week before the August meeting.

  10. Other Business:
  11. None

  12. Setting of Action Items
  13. a. Katelyn will compare turn-out gear lists.
    b. Katelyn will contact the town attorney with the proposed questions from the department.
    c. Katelyn will redistribute the by-laws once the attorney has answered questions and updated the by-laws based on those questions.

  14. Next Business Meeting:
    Monday, August 11, 2014: 430pm.

  16. Next training date:
  17. Monday, July 28, 2014, 430pm: Topic?
    The department wants to use the fire extinguisher trainer.

  18. Adjournment
  19. Tom Powell moves to adjourn the meeting at 1755. Katelyn Damon seconds the motion. Vote: Yes, Unanimous. Motion Passes.

    Respectfully Submitted,

    Katelyn Damon