IVFD Minutes August 13, 2014

DRAFT
Meeting Minutes

Date: August 13, 2014
Time: 5:00 pm
Location: Islesford Fire Station

Attendance: 11
Richard Howland, Fire Chief
David Thomas, President
Bruce Fernald, Vice President
Allan McCormick, Treasurer
Katelyn Damon, Secretary
Rick Alley
Jim Amuso
Cote Hadlock
Nick Hadlock
Jason Pickering
Tom Powell

  1. Call to Order: The meeting was called to order at 5:00pm by David Thomas.
  2. Review Minutes from 07/09/14:
  3. Bruce Fernald moves to approve the meeting minutes from July 09, 2014. David Thomas seconds the motion. Vote; Yes, unanimous. Motion Passes.

  4. Financial Report:
  5. Checking Account Balance as of July 2014: $21,141.38
    Expenses:
    Database Systems Corp: June & July: $96.84
    Income:
    TCI Reimbursement, Truck Inspections + $829.50
    Donation + $200
    Checking Account Balance as of 08/2014: $22,074.04
    Reserve with TCI (before audit) $22,566
    Roughly $312 raised from the fair.

  6. Old Business
  7. a. Cistern Update
    Katelyn finally met with Ronald Sanborn and looked over 3 different sites for placement of the 20,000 gallon cistern. Ronald thought that the best place to put the cistern was in the town field across from Sue McNamee’s well. He was concerned about the grade on Sue NcNamee’s property and the proximity of a septic system to the cistern, if placed on her property.
    The gravel pit was also looked at and he thought that it would be possible to dig out the pond that adjoins the pit for a water source, but that putting the cistern in the pit would diminish it’s functionality.
    During the meeting with Ronald Sanborn he also stated that he would speak with the owner of John Goodwin Construction Company and that he was pretty certain he would be able to donate his time in excavating and refilling the hole around the cistern as long as the IVFD paid for the materials and barging. He wanted to be able to give back to the town and fire department for supporting John Goodwin Construction.
    The department would like Katelyn to move forward with securing the location in the town field in order to construct the cisterns.
    b. Class 9 Update
    Katelyn is to look into the community survey and see if the ISO recommends a size for a water supply.
    c. Pump Testing Update:
    Pump testing was completed on July 11, at Little Long Pond in Somesville. The site worked well and Kevin Bland and Jeff Berzinis were very accommodating.
    One thing to note is that the exhaust on the truck gets very hot. If the truck is parked on dry grass for a long period of time, the exhaust could scorch the grass and cause another fire.

  8. New Business:
  9. Purchase of extra propane tank for IVFD.
    There is lengthy discussion regarding the purchase of a new propane tank for the IVFD. The department received two quotes; one in writing from Acadia Fuel at $2,463.52 and a verbal quote from Coastal Energy for $2,300.
    The department discusses the quotes and services provided with the quotes, labor, concrete pads to set the tank on, etc.
    David Thomas is tasked with trying to find the best price for the tank.
    Richard Howland moves to allow David Thomas to purchase the tank with a cap of no more than $2,463.52. Jason Pickering seconds the motion. Vote; Yes, Unanimous. Motion Passes.

  10. Monthly Agenda Items:
  11. Truck Checks; Katelyn & Nick
    Training
    Wednesday, August 20, 2014.
    Fire Extinguisher Training

  12. Other Business:
  13. There is discussion about other things that can be done to improve the efficiency of the IVFD.
    The department discusses covering the exhausts vent for the winter, adding fans, adding more permanent weather stripping to the doors.
    There is also discussion of adding a heat pump to the department. The cost is estimated at $2,000-$3,000 to add the heat pump. The department believes this could be a long range plan and wants to see how doing some cheaper weather proofing will help with cutting down heating costs.
    Tyler Kuester was elected as chief of the Great Cranberry Island VFD.

  14. Setting of Action Items
  15. David Thomas to pursue the propane tank purchase and weather stripping.
    Katelyn Damon to move forward with acquiring permission from the BOS to install cisterns in the town field.

  16. Future Agenda Items
  17. Adjournment
  18. David Thomas moves to adjourn the meeting at 5:40pm. Ricky Alley seconds the motion. Vote: Yes, Unanimous. Motion Passes

Respectfully Submitted,
Katelyn Damon