Board of Selectmen's Meeting Minutes

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Board of Selectmen’s Meeting Minutes
June 20, 2008
Islesford Neighborhood House

Attendance:
Dan Lief, Chairman, BOS
Richard Beal, BOS
Eric Dyer, Facilities Supervisor
Denise McCormick, Town Clerk
Nanette Hadlock, Deputy Clerk
Eve Harrison, M.A.C.
Lise Pratt, M.A.C.
Jason Pickering, M.A.C.
Ellen Gellerstedt
John Goodwin, JR
Ronald Sanborn
David Thomas
Ann Fernald
Skip Stevens
Bruce Fernald
Evelyn Boxley
Courtney Chaplin
Erica Merrill
Ron Axelrod
Phil Whitney
Drew Scholl
I. Call to Order: 3:04 P.M. by Chairman Dan Lief.
II. Opening Bids for Road Ditching in the Town of Cranberry Isles
Specifications requested by the Town:
• Clean ditches on all Town roads on Great Cranberry Island as needed to allow for an even and unobstructed ditch line wherever possible.
• Reshape ditches on all Town roads on Great Cranberry Island as needed.
• Cut shoulders on all Town roads on Great Cranberry Island as needed to remove built up sand and allow for the free movement of water away from the roadway.
• Perform pneumatic hammer work as needed.
• Replace damaged culverts with HDPE bell and spigot culvert and reset any culvert not performing satisfactorily to allow unobstructed movement of water. Specifically, please provide:
o A price for placing (10) 24’ x 15”, (4) 30’ x 15”, (1) 60’ x 15”, and (1) 40’ x 24” culverts. Culverts to be surrounded with 1½” stone and finished with 1” minus on the surface. Asphalt to be applied as needed.
o A price per linear foot for replacing additional culverts, assuming a 15” pipe with the same gravel and hot top requirements as above.
o A price per linear foot for resetting existing culvert, assuming the same conditions as above.
- Provide all barging.
Two Bids were received:
1. John W. Goodwin, JR $68,444.00
Perform all necessary ditching on all town roads on Great Cranberry Isles.
Replace damaged / failing cross culverts on town roads, where discussed with Richard Beal, with new H.D.P.E. culverts.
Pave in repaired culverts with H.M.A. paving to match existing pavement.
All permits by others
No ledge conditions included
All barging included
All replacement culverts to be H.D.P.E. (heavy duty poly ethylene
2. Doug Gott & Sons, Inc. $88,230.00
To ditch as shown
To replace 30’ culverts as shown
To use pneumatic hammer where needed
To place 1½” stone around culverts
To place 1” minus on surface
To place hottop over any culverts that are replaced in hottop area.
Barging as needed
The Selectmen are not prepared to make a bid award at this time, as they do not feel there
is enough clarity in the bids to decide if the required work is included. Ditching as shown
is clear, the amount of culvert work is not clear with the two bids received. John Goodwin states that his company will use pneumatic hammer where needed.
Richard Beal and Eric Dyer will work together studying the bids to see if both bids meet the needs of the Town.
III. Municipal Garage Project Discussion
When digging started for the new municipal garage, bottles and cans from an old dump were found under the surface. The contractor decided to stop digging upon discovering the refuse. The Town attorney has advised that if digging continues and anything perceived as hazardous, the Department of Environmental Protection can and may ask us to reclaim the dump. The old dump was never a licensed landfill. The old dump reportedly is positioned under the current garage and transfer station. The dump reportedly ends five to ten feet from the existing building. Civil Engineering Services, S.W. Cole, Town Attorney and the contractors have all been contacted for advice. The land running northerly towards the Terry Johnson house still leaves enough land to relocate the site of the new building. Some abutters are unhappy with the relocation of the new building in this direction.
There are three options to be discussed:
1. Build on original footprint, six to twelve inches of course rock on top of existing site, reinforce pad, maybe a little thicker with rods. Approximately one half to two thirds of the proposed 50’ x 50’ building. Some concern with this option is the potential settling of the building down the road. The existing building is approximately twenty five years old and has settled about three inches. The contractor will not honor any warranties on the building or pad if this option is chosen. Civil Engineering Services deems this choice inappropriate.
2. Work with neighbors, moving the location of the building northerly off the location of the dump, turning the building, or shrinking the size of the building. The Town has been advised that legally there does not have to be a Town Meeting to change the location at the site. Abutter approval was not necessary for the municipal garage, just the transfer station.
3. To build in the gravel pit or another alternative site. There may be a size issue, and dealing with wetlands at the gravel pit site. It is possible, as research has been done. The new building would be located very close to the C.I.R.T. house. The other choice of this option is to find another site altogether.
Some concerns voiced from the audience are with drainage issues, quality of water supply, what the contents of the old dump contain, aesthetics of a large industrial building in a residential neighborhood, unsurity of the actual location of the old dump, and issues with obstructive view by moving the building nearer the existing homes. Dumping at this site reportedly stopped in the late nineteen sixties. Some buried vehicles were removed when the existing Town garage was built. Approximately ten to fifteen thousand dollars has already been spent in preparation of the Municipal Garage Project. The Town Attorney will be contacted in reference to advice on contacting the D.E.P.
The Selectmen would like to go before the voters at a special town meeting for guidance on which option to pursue, date of such meeting to be determined and posted early next week. It is brought to the attention of the Selectmen that a permit is needed for construction to begin, per the Site Plan Review Ordinance of the Town of Cranberry Isles.
IV. Other Business
o In reference to a new plow truck for Islesford. Cory Alley and David Thomas have found a truck that they recommend buying to the Selectmen. The cost of the new truck is approximately $30,000.00 and includes a nine foot plow.
Richard Beal moves to approve buying of the truck. Dan Lief seconds the motion. Motion passes.
o The Transportation Committee will hold an ice cream social at the Neighborhood House at 7:00 P.M. for the purpose of transportation discussion.
o Selectman Beal requests that in the event of emergencies, Residents are encouraged to please dial 9-1-1 and to involve the Town Constable.
V. Adjournment: 4:20 P.M.
Dan Lief moves to adjourn the meeting. Richard Beal seconds the motion. Motion passes.

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