GCIVFD Meeting Minutes October 13, 2014

DRAFT
Meeting MInutes

Date: October 13, 2014
Time: 4:30pm
Location: Great Cranberry Island Fire Department

Attendance: 7

Tyler Kuester, Chief
Tom Powell, President
Michael Westphal, Treasurer
Katelyn Damon, Secretary
Michael Macfarlan
Karin Whitney
Phil Whitney

  1. Call to Order: The meeting was called to order at 4:30 pm by Tom Powell.
  2. Review Minutes from 08/11/14:
  3. Mike Westphal moves to approve the meeting minutes from September 08, 2014. Tyler Kuester seconds the motion. Vote; Yes, unanimous. Motion Passes.
    Financial Report:
    Checking Account Balance as of September 2014: $1520.13
    Expenses:
    $0
    Income:
    $0.7
    Checking account balance as of October 2014: $1520.20
    Savings account balance as of September 2014: $4216.32
    Katelyn Damon moves to accept the treasurer’s report. Tyler Kuester seconds the motion. Vote: Yes, unanimous. Motion Passes.

  4. Old Business:
  5. a. Fundraising Letter
    Mike will send Katelyn a list of addresses used by the GCIVFD for fundraising efforts in the past.
    Tyler, Tom & Mike to sign the letter.
    Funds will be raised to go towards fire academy training, turnout gear and hose.
    Michael Westphal moves to authorize Katelyn Damon to finalize the letter and send out the letter by November 1. Tyler Kuester seconds the motion. Vote; Yes, unanimous. Motion Passes
    b. GCIVFD Job Description
    Katelyn moves to table discussion surrounding the GCIVFD job description until March 2015 as the town is running low on legal fees. Michael Westphal seconds the motion. Vote; Yes, unanimous. Motion Passes.
    c. Preliminary Budget Review
    Katelyn presents a very comprehensive budget that includes every want the department could think of.
    Katelyn is asked about what the Board of Selectmen will want to cut. Katelyn doesn’t know the answer to that question.
    Mike suggests waiting until they have an idea of the monetary response that will be received from the fundraising letter.
    Michael Westphal moves to table the discussion until November. Tom Powell seconds the motion. Vote; Yes, Unanimous. Motion Passes.

  6. New Business:
  7. a. Fire Extinguisher Delivery by Santa Claus
    The department discusses a way to distribute fire extinguishers to community members.
    Tom Powell suggests that Santa Claus and the fire chief drive around on the day of the Ladies Aid Christmas fair and distribute fire extinguishers to households.
    Tyler Kuester moves to ask Peter Eldridge to act as Santa and for one fire department member to help hand out fire extinguishers the day of the Ladies Aid Christmas fair. Mike Westphal seconds the motion. Vote: Yes, unanimous. Motion Passes.

  8. Other Business:
  9. a. Truck Check completed
    Fluid leaking from engine onto starter.
    Estimate: $65/ hour- roughly 2 hours. Valve cover gaskets roughly $20/ each.
    Tyler Kuester moves to allow George at Newman and Gray to fix the White fire truck. Jake Kuester seconds the motion. Vote: Yes, Unanimous. Motion Passes.
    b. There is discussion in regard to paying Blair for time he has spent working on the white truck.
    Katelyn Damon moves to authorize Tom Powell to find the cost of the starter that was replaced by Blair Colby and to report back in November. Tyler Kuester seconds the motion. Vote: Yes, Unanimous. Motion Passes.

  10. Setting of Action Items
  11. Becca & Katelyn to work on finalizing and mailing the fundraising letter.
    Katelyn to keep department informed in budget process.

  12. Next Business Meeting:
  13. Monday, November 10, 2014 (Postponed to 11/17/14 due to power outage)

  14. Next training date:
  15. Monday, October 15, 4pm (IVFD to Sutton Island)
    Monday, October 27, 4:15pm: Drafting (Later cancelled)
    Monday, November 17, 4:15pm start time- Hand tools? Organize Trucks, Inventory?

  16. Adjournment

Katelyn Damon moves to adjourn the meeting at 1738. Tyler Kuester seconds the motion. Vote: Yes, Unanimous. Motion Passes.

Respectfully Submitted,

Katelyn Damon