IVFD Minutes October 08, 2014


IVFD Meeting Minutes

Date: October 08, 2014
Time: 5:00 pm
Location: Islesford Fire Station

Attendance: 11
Richard Howland, Fire Chief
Jeremy Alley, Assistant Chief
David Thomas, President
Bruce Fernald, Vice President
Allan McCormick, Treasurer
Katelyn Damon, Secretary
Rick Alley
Jim Amuso
Cote Hadlock
Nick Hadlock
Will Palmer

  1. Call to Order: The meeting was called to order at 5:04 pm by David Thomas.
  2. Review Minutes from September 10, 2014:
  3. Bruce Fernald moves to approve the meeting minutes from September 10, 2014. David Thomas seconds the motion. Vote; Yes, unanimous. Motion Passes.

  4. Financial Report:
  5. Checking Account Balance as of September 2014: $22,386.44
    Database Systems Corp: - $47.63
    Database Systems Corp: - $45.17
    CIRS Toughbook Purchase: $ 1,309.
    $1,309- Reimbursement from TCI for CIRS Toughbook purchase.
    Checking Account Balance as of 10/2014: $22,293.64
    Reserve with TCI (before audit) $22,512.55

  6. Old Business
  7. a. Cistern Update
    Katelyn presents the department with the quote from American Concrete Industries for the proposed cistern system.
    Katelyn has been working on estimating barging costs for the job.
    So far estimates for barging the cistern are ranging from $14,000 to $19,000 depending on barge type and length of time needed.
    Questions raised by department:
    Can ACI survey the site prior to starting work?
    How quickly can ACI set the tanks?
    Where is the boom located on the truck?
    Will a crane be needed.
    Can Katelyn speak with Jeff Berzinis to see if he is willing to cut the department a deal on barging.
    Katelyn asks that the department form a committee to discuss issues in depth outside of regular monthly meetings and to report back questions/ concerns/ findings raised.
    Richard Howland, Jeremy Alley, Cote Hadlock, Will Palmer and David Thomas volunteer to join the committee.
    b. Propane Update
    New propane tank delivered on 10/08/14.
    David will work on clearing a hole next to the existing tank so that the new tank can be placed.
    David will need access to a backhoe and operator to set the concrete pads and tank.

  8. New Business:
  9. a. 2015 Budget
    Katelyn asks for volunteers to work on forming the 2015 IVFD budget.
    Richard Howland, Jeremy Alley and Will Palmer volunteer.
    b. Fire permits & accountability
    Katelyn speaks to the department about the need to self police the island for misuses of fire. Fires should not be started without fire permits and department members need to be able to speak up and ask homeowners or party goes to put out fires if they are not permitted.

  10. Other Business:
  11. a. Richard brings up the idea of splitting the cost of a 12 volt diesel pump w/ meter with the Cranberry Isles Fisherman’s Co-Op.
    This pump would be placed at the top of the dock to allow vehicles, including the fire trucks, access to diesel during co-op hours.
    The cost of the pump is estimated at around $900.
    Jeremy Alley moves to split the cost of the pump with the Cranberry Isles Fisherman’s Co-Op. Nick Hadlock seconds the motion. Vote: Yes, Unanimous. Motion Passes.
    b. David Thomas takes the group outside to look at siding/ soffit issues that need to be fixed. He asks carpenters at the meeting to fix the siding in their spare time.

  12. Monthly Agenda Items:
  13. a. Truck Checks; Bruce & Jim
    b. Training
    Wednesday, October 16, 2014
    Sutton Island, portable pumps and AED retrieval.
    c. Next Meeting Date: November 12, 2014

  14. Setting of Action Items
  15. Katelyn will work on gathering information on the cistern system.
    Katelyn will work on creating a 2015 budget.
    David Thomas will work on getting the new propane tank installed.

  16. Future Agenda Items
  17. Cistern Update
    Propane Update
    Budget Update

  18. Adjournment
  19. David Thomas moves to adjourn the meeting at 5:47pm. Allan McCormick seconds the motion. Vote: Yes, Unanimous. Motion Passes

Respectfully Submitted,
Katelyn Damon