IVFD Minutes November 12, 2014

DRAFT MINUTES
Date: November 12, 2014
Time: 5:00 pm
Location: Islesford Fire Station

Attendance: 08
David Thomas, President
Allan McCormick, Treasurer
Katelyn Damon, Secretary
Rick Alley
Jim Amuso
Nick Hadlock
Jason Pickering
Tom Powell

  1. Call to Order: The meeting was called to order at 4:58 pm by David Thomas.
  2. Review Minutes from October 08, 2014:
  3. Jason Pickering moves to approve the meeting minutes from October 08, 2014. Nick Hadlock seconds the motion. Vote; Yes, unanimous. Motion Passes.

  4. Financial Report:
  5. Checking Account Balance as of October 2014: $22,293.64
    Expenses:
    Database Systems Corp: - $95.40
    Hancock County Fire Academy Tuition- $450
    Income:
    $540- Donations
    Checking Account Balance as of November 2014: $22,288.24
    Reserve with TCI (before audit) $22,512.55

  6. Old Business
  7. a. Cistern Update
    Katelyn has contacted Kim Keene in regard to permitting and she is working on updating a site plan to submit to her.
    There is a suggestion to look for previous septic permits that have been drawn up for the existing septic in the field. This would help show the placement of the tank in relation to the existing property lines and septic systems.
    Katelyn has also had discussion with the operators of the Island Transporter barge to get pricing and to talk logistics of transporting 18 wheelers.
    The barge operator quoted a rough estimate of $3,800 per day to operate the barge.
    Katelyn suggest getting a committee meeting together to discuss questions that need to be asked and to look into the logistics of the project.
    Jason Pickering brings up the idea of the IVFD pouring their own cistern. Katelyn asks Jason to research this idea further.
    b. Propane Update
    The tank is full and needs to be connected.
    c. 2015 Budget
    Katelyn presents a first draft a budget for the IVFD for 2015.
    This budget is $23,000 more than than the 2014 budget for the IVFD.

  8. New Business:
  9. a. Generator Sign Out
    Katelyn brings up the fact that during the 5 day power outage it was very difficult to keep track of where the generators were.
    Katelyn suggest implementing a sign out sheet for generator use, that tracks who has the generator, when it left the department and when it is anticipated to return to the department for use by someone else.
    Katelyn will work on drafting the sign out sheet.
    b. Timing for CPR Class?
    Katelyn asks department members when they can attend a CPR class in December. Are evenings or weekends better?
    The group agrees that a week day evening from 4-7pm would be best.

  10. Other Business:
  11. a. Jason Pickering asks that the department move the time of their monthly meeting earlier, now that the sunsets earlier in the evening.
    the group agrees on a 430pm start time for December.
    b. Jeremy states that the water in the fuel light is on in the pumper. He will look into this.
    c. Katelyn states that the department has received a recall notice, in the mail on 11/12/14. Katelyn will look into the notice and update the department when she has more information. The recall seems to have to do with the regeneration system and International wants to reprogram the truck so that it doesn’t regenerate at all or as often.

  12. Monthly Agenda Items:
  13. a. Truck Checks; Ricky & Teddy
    b. Training
    Wednesday, October 19, 2014
    Hose Testing
    c. Next Meeting Date: December 10, 2014: 430pm

  14. Setting of Action Items
  15. Katelyn will find out more information about the recall.
    Katelyn will come up with the generator sign up sheet.
    Katelyn will coordinate a CPR class.
    Katelyn will speak further with Kim Keene
    Jason will look more into alternative cistern systems.
    Richard will coordinate a generator training.

  16. Future Agenda Items
  17. Cistern Update
    Propane Update
    Budget Update
    Recall Update

  18. Adjournment
  19. David Thomas moves to adjourn the meeting at 5:34pm. Tom Powell seconds the motion. Vote: Yes, Unanimous. Motion Passes

Respectfully Submitted,
Katelyn Damon