GCIVFD Meeting Minutes, December 08, 2014

Draft Minutes
Date: December 08, 2014
Time: 4:30pm
Location: Great Cranberry Island Fire Department

Attendance: 06

Tyler Kuester, Chief
Sam Donald, Vice President
Michael Westphal, Treasurer
Katelyn Damon, Secretary
Blair Colby
Jake Kuester

  1. Call to Order: The meeting was called to order at 4:32 pm by Sam Donald
  2. Review Minutes from 11/17/14
  3. Michael Westphal moves to approve the meeting minutes from November 17, 2014. Tyler Kuester seconds the motion. Vote; Yes, unanimous. Motion Passes.

  4. Financial Report:
  5. Checking Account Balance as of November 2014: $1273.27
    Expenses:
    71.40- Morris Fire Protection
    Checking account balance as of December 2014: $971.37
    Savings account balance as of December 2014: $8,996.17
    Income:
    $2,075.00 Donations
    Katelyn Damon moves to accept the treasurer’s report. Tyler Kuester seconds the motion. Vote: Yes, unanimous. Motion Passes.

  6. Old Business:
  7. a. Budget Update
    Warrant article is being created to unencumber $17,500 which had been earmarked to replace the GCIVFD septic system.
    b. Fire Extinguisher Delivery by Santa Claus
    Extinguishers are still set to be delivered to year round residents on 12/13/14- day of Ladies Aid Fair.
    Mark is to drive the ambulance around with Santa (Peter Eldridge) and Tyler to houses for delivery.
    c. GCIVFD Weatherization
    Fans- Reggie is away and will be back around 1/15/15.
    He will get us an estimate upon his return.
    Window Plastic
    Tyler to complete this task
    Trucks- Tank Saver
    Tyler and Blair are to complete these tasks.
    Thermostat Relocation
    This has been called in to NEH Plumbing & Heating. Waiting for work to be completed.
    Furnace should be cleaned at the same time.

  8. New Business:
  9. Request to store church golf cart in the small bay.
    Mike Westphal moves to allow the church to use the small bay of the fire department for storing the golf cart for the winter. Tyler Kuester seconds the motion. Vote; Yes, Unanimous. Motion Passes.

  10. Other Business
  11. Discussion takes place about purchasing turnout gear for Jake Kuester who is completing the Hancock County Fire Academy.
    Mike Westphal moves to expend $2,500 to outfit Jake Kuester with turnout gear. Tyler Kuester seconds the motion. Vote; Yes, Unanimous. Motion Passes.
    There is discussion about obtaining 501 © 3 designation with the Federal Government and whether the updated by-laws will be sufficient in order to obtain the tax designation.
    Sam Donald volunteers to work with Carl Brooks in order to obtain the designation. The designation will allow contributors to receive tax write offs for their donations. It will also make the department more appealing for grants.

  12. Setting of Action Items
  13. Sam Donald will work with Carl Brooks on the 501 © 3 status.
    Blair & Tyler will add tank saver to the trucks.
    Tyler, Peter & Mark will deliver fire extinguishers.
    Mike Westphal will fix the gutter over the door.
    Tom Powell will help remove the bikes from the small bay to allow for storage of the church’s golf cart.

  14. Future Agenda Items
  15. a. Next Business Meeting:
    Monday, January 12, 2015; 4:30pm
    b. Next training date:
    December 15, 2014: 12pm- Pump training & adding tank saver to trucks.
    Saturday, January 27, 2015, OSHA/ CPR Class with IVFD/ CIRS

  16. Adjournment
  17. Tyler Kuester moves to adjourn the meeting at 1721. Jake Kuester seconds the motion. Vote: Yes, Unanimous. Motion Passes.

Respectfully Submitted,

Katelyn Damon