GCIVFD Meeting Minutes, December 29, 2014

Draft Minutes
Date: December 29, 2014
Time: 12:00pm
Location: Great Cranberry Island Fire Department

Attendance: 07

Tyler Kuester, Chief
Tom Powell, President
Sam Donald, Vice President
Michael Westphal, Treasurer
Katelyn Damon, Secretary
Blair Colby
Phil Whitney

  1. Call to Order: The meeting was called to order at 12:21 pm by Tom Powell.
  2. Financial Report:
  3. No formal report given, as formal report was submitted on 12/08/14.

  4. Old Business:
  5. a. Fundraising Update
    Department has received $5,600 in donations to date.
    There is discussion about reaching out to more people to raise funds.
    Katelyn is asked to give an update to the department’s successes to date - 2 people to fire academy, etc. on Facebook. And to ask if anyone else would like to donate more funds.
    b. Budget Update
    No update to report.

  6. New Business:
  7. a. Discussion and authorization to send Tom Powell to Firefighter I & II Academy in Bucksport, February 2015.
    There is discussion in regard to the costs of sending Tom Powell to the Bucksport Fire Academy.
    Sam has questions about transportation and costs to room and board Tom for the duration of the academy.
    There is discussion about the costs to outfit Tom with turnout gear. As well as discussion about funds raised to date through the fundraising letter.
    Mike Westphal moves to expend up to $2,600 to purchase turnout gear, including boots, helmet, gloves, flashood, facepiece, bunker pants and turnout coat for Tom Powell. Sam Donald seconds the motion. Vote: Yes, Unanimous. Motion Passes.
    Sam Donald moves to expend up to $5,250 to send Tom Powell to the Bucksport Fire Academy. Blair seconds the motion. Vote: Yes, Unanimous. Motion Passes.

  8. Other Business
  9. Sam Donald reports that he has been working with Carl Brooks on obtaining 501 © 3 status for the GCIVFD.
    He states that the department will most likely have to update the by-laws again to meet 501 © 3 needs.
    He states that there is a high bar set to prove that the department is not a social organization.
    Many thanks to Sam Donald for taking on this task!

  10. Setting of Action Items
  11. Mike is to write a check to hold a place in the Bucksport Fire Academy.
    Tyler Kuester is to sign the application authorizing Tom to attend the academy.
    Katelyn Damon will post a Facebook update for the Great Cranberry Island Fire Department, to seek further funding.

  12. Future Agenda Items
  13. Next Business Meeting:
    Monday, January 12, 2015; 4:30pm (Meeting cancelled. Next GCIVFD is to be held in February.)
    Next training date:
    OSHA/ CPR Training: January 24, 2015.

  14. Adjournment
  15. Michael Westphal moves to adjourn the meeting at 1300. Blair Colby seconds the motion. Vote: Yes, Unanimous. Motion Passes.

Respectfully Submitted,

Katelyn Damon