School Board Meeting Minutes October 15, 2014

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Cranberry Isles School Committee Meeting
at Longfellow School
Wednesday, October 15, 2014
8:45 am

Attendance: Kelly Sanborn, Cari Alley
Others present: Howard Colter, Heather Webster, Karin Whitney, Jim Fortune, Katelyn Damon, Phil Whitney.

I. Call to Order Meeting called to order at 8:45 am

II. Approval of Voucher.

III. Review and Approval of Minutes 9/24/14.
● Cari moves to accept Sept 24, 2014 minutes as written. Kelly seconds. Approved.

IV. Reports & Updates
● Principal’s Report: On File. Some highlights include:
● Fire Safety Day
● School Picture Day
● 11/3 Early release day
● 11/11 No School
● 11/12-15 TLC field trip to Rockland

V. Discussion Items:
● Heather discussed landscaping and drainage at ABS. Sealander Architects recommended talking with Erro Headfine, which she intends to do.
● Firehouse Discussion: Jim Fortune presented the town’s proposal for turning the “Old Firehouse” into a new Town Office. The Board, Principal, and Superintendent discussed the following concerns:
1. Did the Town have any concerns about noise during office hours, i.e. recesses, etc.
2. Work on the building could not commence during school hours. It would have to be done during the summer.
3. Concerns about whether the current septic and sewer systems could accommodate a larger number than it has now.
4. Whether there would be people parking in front of the school and potentially cutting through the school property to access the entrance on Cross Street.
5. Would the building aesthetically match the school?
6. Does the building need to be ADA accessible?
7. The Board was concerned that they even had the power to deed this building over to the Town as it had always been used as a Firehouse and never as a school building.
Jim and Katelyn stated they would bring these concerns back to MAC and the
Selectmen. It was the consensus of the Board to allow Howard to allow further
investigatigation with the school attorney, Bill Stockmeyer with the following
1. The School Board would transfer the deed of the “Old Firehouse” to the Town upon approval of the project by the voters at Town Meeting in March. In the event the project is not approved the deed would stay in care of the School Board.
2. If the transfer does proceed the building is to be used for the sole purpose of a Town Office. If at any time in the future there is no longer a need for the Town Office in that building, the building would be deeded back to the School Board.

VI. Action Items:
● Kelly made a motion to allow Howard to have Bill Stockmeyer begin working on a
warrant for the transfer of deed of the “Old Firehouse to the Town” for Town
Meeting. Cari seconds. Approved.
● Cari makes a motion to appoint Amy Palmer as the new School Board member to be in effect until Town Meeting in March where the position will be put to the voters. Kelly seconds. Approved. Amy was not present at the meeting, but had indicated to Cari that she would accept if nominated. Howard asked to inform Amy that she will need to be sworn in by the Town Office and to have her contact Selena in the Superintendent’s Office.
● Election of School Committee Officers.
1. Cari makes a motion to nominate Kelly for Chairperson. Kelly seconds. Approved.
2. Kelly makes a motion to nominate Cari for Secretary. Cari Seconds approved.

VII. Other Business:
● Kelly opened up discussion on the Secretary position in that based on the fact this is a 3-person board and the level of detailed minutes that has been requested by the Town, that perhaps it would be wise to have a fourth party paid to take and transcribe minutes. Concerned that with having to take notes all through the meeting that you can’t possibly be as involved in the discussions as necessary and it is vital to be completely invested in the discussions at these meetings. The board discussed the possibility of videotaping the meetings with perhaps a 3rd party service link and keeping the minutes very brief as requested by Howard. It was decided to have a discussion with Mike Brzezowski (ABS Computer Tech) and/or Tom Powell to see the best way to tape and download the meetings for anyone to access.
● Kelly asked Howard and Heather if there was a stipend for the School Board members and if so, how to go about receiving it. Heather agreed to look further into this matter with Nancy.
● There will be a Workshop on 10/16 with Sealander Architects to be held at the MDIHS at 9:30 am to discuss and approve plan updates.

VIII. Executive Session Pursuant to 1 M.R.S.A. § 405(6)(A): Personnel Evaluation.
● The meeting moved out of public and into private executive session at 9:52 am.
● The board returned to public session at 10:10 am.

IV. Next Meeting. The board requested that the monthly morning meetings be switched from
the 3rd Wednesday to the 3rd Monday of the month. That would suggest the next meeting
be held Monday, November 17th at 8:30 on Islesford. Howard reported a possible conflict
for the 17th, but would make every effort to make it work and would be in touch.

X. Adjournment. Kelly moves to adjourn the meeting at 10:15 am. Cari seconds. Adjourned.

Respectfully submitted,
Kelly Sanborn, Secretary

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