DRAFT Selectmen's Minutes June 4, 2019


Board of Selectmen’s Meeting Minutes
June 4, 2019
Islesford Neighborhood House

Richard Beal, Chairman, BOS
Florence Joy Sprague, BOS
Cory Alley, BOS
Denise McCormick, Town Clerk
James Fortune, Administrative Assistant
Ben Sumner, Deputy Clerk
Katelyn Damon, Public Safety Coordinator
Carl Brooks
Phil Whitney
Phillipe Donald
Lee Worcester, Eastern Maine Recycling
Ben Moore, BCM, Inc.

I. Call to Order: 8:30am by Chairman Richard Beal.

II. Review / Sign Financial Warrants

Warrant #21 $ 6,076.23
Warrant #22 $ 34.395.18 (school)
Warrant #23 $ 8,594.12
Warrant #24 $ 51,830.00
Total: $ 100,895.53

All warrants were signed by the Selectmen.

III. Review/Approval of Meeting Minutes: May 7, 2019

Cory Alley moves to approve the May 7, 2019 Board of Selectmen’s meeting minutes as written. Richard Beal seconds the motion. Motion approved 3-0.

IV. New Business

A. Sign EMR Contract

James Fortune reports that the new EMR contract is still being negotiated. Lee Worcester of EMR explains that provisions are in place to begin sending material to the new facility on July 1, 2019 while final details are completed.

B. TCI Recycling Program: Discussion About Potential Changes

Lee Worcester of EMR explains how single-stream recycling will be implemented at the new Fiberight facility. He provides estimated costs and advises that the Town consider moving to the single-stream alternative unless it can sort its own recyclables for under $35/ton. Ben Moore of BCM, Inc advises that the Town has produced about 159 tons of material over each of the past two years. Single-stream recycling will reduce the containers at the transfer stations to compactors, recyclables, metal, and construction. BCM intends to increase the size of its compactor receptacles and use the newspaper containers for backup when barging is unavailable. General discussion. Consensus of the Selectmen is to reconfigure the transfer stations to accept single-stream recycling--with the exception of food waste, which will not be accepted.

V. Other Business (taken out of order)

Ben Moore advises that two properties that have rights-of-way from the Town dock property at GCI are exchanging rights-of-way and will be proposing easement rearrangements with the Town. Consensus of the Selectmen is to fully consider the rearrangements once they are officially proposed.

C. Maine Coast Heritage Trust

Richard Beal explains additional issues with the Town dock parking lot at GCI regarding a neighboring property that is held under an easement with the Maine Coast Heritage Trust. He proposes submitting a request to MCHT to provide details on the various agreements that are in place with private landowners within the Town and reads a letter he has prepared. General discussion of tax revenue issues created by easements. Selectmen review and sign letter.

VII. Audience Communication (taken out of order)

Phillipe Donald asks about public access to private property under easement. General discussion of private property rights and judicial review. No action taken.
D. AC Parsons: Manset Mowing & Lawn/Parking Lot Maintenance

James Fortune presents a proposal submitted for mowing and maintaining the Manset lawn and parking area. Richard Beal moves that the Treasurer sign a contract with A. C. Parsons based upon the estimate provided. Florence Joy Sprague seconds the motion. Motion approved 3-0.

E. LCI Fire Station: Sun Dog Solar Panel Installation

Katelyn Damon reports that the contractor was not available to attend this morning’s meeting to answer questions or discuss a potential project. Richard Beal suggests a public meeting to introduce the available technologies to a wider audience. No action taken.

F. Proposed Shellfish Ordinance

Richard Beal reports on the 2012 letter from the Maine Department of Marine Resources that voided the Town’s previous Shellfish Ordinance due to a lack of documented enforcement. General discussion of state requirements to have Shellfish Ordinance re-established. Cory Alley recommends citizens contact Maine DMR if they observe commercial clamming taking place. Cory Alley moves to not pursue the re-establishment of a Shellfish Ordinance at this time. Richard Beal seconds the motion. Motion approved 3-0.

G. LCI Breakwater

Cory Alley suggests Prock Marine be contacted about moving the existing granite stones since the company currently has appropriate equipment in the area. Denise McCormick recommends that formal written permission be obtained from Acadia National Park to move the granite. Consensus of the Selectmen is to task James Fortune to get formal documentation from Acadia National Park and contact Prock Marine.

H. Planning Board Appointments

Denise McCormick reports on multiple Planning Board vacancies that need to be filled. Richard Beal recommends a public notice be posted to solicit volunteers.

I. Sutton Island: Motorized Equipment Restrictions

Richard Beal reports on complaints from Sutton Island residents about heavy equipment being moved across private property. There are no public ways on Sutton Island. General discussion. Consensus of the Board is to take no action unless the property owners on Sutton Island collectively request a solution that the Town can lawfully act upon.

V. Other Business

James Fortune presents an estimate from Ring’s Paving for road repair on Islesford. Selectmen review the estimate and Richard Beal proposes, without objection, to receive the estimate for GCI road repairs before committing funds to the project. No action taken.

Cory Alley reports on the delivery of the new tractor and asks about when street sweeping should take place on Islesford. Consensus of the Selectmen is immediately after the next rain.

Denise McCormick suggests preparing a Request for Proposals for the Town’s liability insurance policies due to the length of time since prices were last compared. Consensus of the Selectmen is to have an RFP prepared.

Cory Alley tasks James Fortune, without objection, to solicit bids for construction of a shelter at the Islesford Transfer Station for the plow truck.

VI. Executive Session: Personnel Matter, 1 M.R.S.A. §405(6)(A)


VII. Audience Communication

Carl Brooks suggests the Town coordinate a pulp logging truck being dispatched quarterly to pick up large items—such as cars and boats—for disposal. General discussion of organizing a vehicle removal similar to the one held last year. The Town organized the event, but it was privately funded by the participants. Discussion of hazardous waste removal. James Fortune reports that the Town is not licensed to store hazardous waste, but does pay for the disposal of universal waste and hazardous waste in coordination with other localities on an annual basis in September.

Richard Beal requests that addresses be determined for the two new houses under construction on GCI.

Florence Joy Sprague comments on the excellent work done by the Fire Department to coordinate the Maypole training fire and asks that pictures of the event be included in the 2019 Town Report.

VIII. Adjournment

Cory Alley moves to adjourn the meeting. Florence Joy Sprague seconds the motion. Motion approved 3-0.

Meeting adjourned at 10:48am.